Official UK procurement notice
Hard FM - Provision of Fire and Security Repair, Maintenance and Minor Works Service
Authority: London Borough of Lewisham (Local council)
What is being bought
Published requirement descriptionLondon Borough of Lewisham invited Suppliers to
tender for a Hard Facilities Management Contract
for the provision of Fire & Security repair and
Maintenance Services for its Corporate Property
Estate. The contract will have provision for a range
of planned and reactive Fire & Security services for
approximately 70 sites including a wide range of
properties from offices, libraries, community use
buildings, children's centres and other operational
buildings.
Lewisham is a vibrant and diverse borough in
southeast London and has a total area of
approximately 35 km2. It encompasses a mix of
urban and green spaces, rich cultural heritage, and
a dynamic community.
These core Services include:
- Planned Preventative Maintenance and Statutory
Testing - Maintenance in accordance with statutory
compliance and British Standards.
- Reactive Repairs - Fault diagnosis and repair of
fire and security systems to restore to safe and
effective operation. Emphasis on first time fix.
- Emergency Response - 24/7 emergency response
to system or asset related issues to restore systems
/ assets to a safe and effective operation or within
tolerable risk levels.
- Intruder and Fire Alarm Monitoring - 24/7 Alarm
Monitoring service and management of this service.
- Provision of technical advice relating to systems
maintained under this contract.
- How the procedure runs: The procurement is being undertaken over two stages Stage One - Procurement Specific Questionnaire - Request to Participate Stage Two - Invitation to Tender - Tender Response Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria. Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender. Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
CPV: Access control system · Alarm system and antenna installation work · Repair and maintenance services of building installations · Repair and maintenance services of firefighting equipment · Repair and maintenance services of security equipment · Security services · Surveillance and security systems and devices · Video-surveillance system
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,916,667
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 45%
- Cost: 45%
- Social Value: 10%
Published award criteria (3)
- Cost
- Quality
- Social Value
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Sept 2025, 16:40 BST
- Last source update
- 14 Sept 2026, 12:39 BST
- Award evaluation window
- Submission end – 27 Apr 2026
- Authority reference
DN800225- FTS notice number
2025/S 000-081705- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0597fcFind a Tender
- How it runs
The procurement is being undertaken over two stages
Stage One - Procurement Specific Questionnaire - Request to Participate
Stage Two - Invitation to Tender - Tender Response
Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria.
Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender.
Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
How it was run
Official notice- Submission deadline
- 7 Jan 2026, 12:00 GMT
- Clarification deadline
- 30 Dec 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Sept 2025 → 14 Sept 2026 · 10 dates- Planning notice published10 Sept 2025, 16:40 BST
- Market engagement398 days ago25 Sept 2025, 23:59 BST
London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Fire & Security Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Thursday 25th September. The event will run from 12:30pm to 14:30pm.
A Market Engagement Pack will be available for you to download, and this outlines the details of the opportunity, services required, and the social value and procurement process.
Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process.
Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in".
Organisations wishing to attend the market engagement session are requested to register their interest via the correspondence function on the portal by 12pm Monday 22nd September 2025. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council.
- Next notice expected352 days ago10 Nov 2025, 23:59 GMT
- Tender notice published322 days ago10 Dec 2025, 17:16 GMT
- Clarification questions by302 days ago30 Dec 2025, 16:00 GMT
- Submission deadline294 days ago7 Jan 2026, 12:00 GMT
- Award decision expected by184 days ago27 Apr 2026, 23:59 BST
- Contract starts150 days ago1 Jun 2026, 00:00 BST
- Assessment summaries sent45 days ago14 Sept 2026, 00:00 BST
- Latest notice published44 days ago14 Sept 2026, 12:39 BST
Notice history
9 events · 3 releases on Find a Tender · since 10 Sept 2025- Preliminary market engagement notice published10 Sept 2025, 16:40 BSTUK2
- Tender notice published10 Dec 2025, 17:16 GMTUK4
- Published value published: £2,916,66710 Dec 2025, 17:16 GMT
- Status changed to active10 Dec 2025, 17:16 GMT
- Procurement method changed10 Dec 2025, 17:16 GMT
- Deadline published: 7 Jan 2026, 12:00 GMT10 Dec 2025, 17:16 GMT
- Contract award notice published14 Sept 2026, 12:39 BSTUK6
- Status changed to complete14 Sept 2026, 12:39 BST
- Contract signature expected24 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AJS Ltd24 Sept 2026 – 23 Sept 2029 · up to 23 Sept 2031Extensions: 2 years of optional extension | £1,525,540 | 21 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AJS LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender