Official UK procurement notice
Hart Schools Cluster Catering Tender
Authority: Green Oaks Federation
What is being bought11 lots · detail below
Published requirement descriptionThere are 11 primary schools from Hampshire in this cluster who are putting their catering contracts out to tender with contract start dates of 1st September 2025. You will be bidding for each school individually and the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider. Their current catering contractor is Hampshire Catering.
CPV: School catering services
Lots and requirements (11)Procurement structure
11 lots · no lot values publishedLot #1Church Crookham Junior SchoolRenewal
Pupil Numbers:
KS2 553 (but max admission number is 600)
FSM Entitled: 76
Uptake: 46
Value: 3.20 GBP
Pupil Paid Meals Uptake: 172
Value: 3.20 GBP
Staff Duty Meal Entitled: 2
Uptake: 2
Value: 3.84 GBP
Staff Cash Meals No of Staff: 77
Uptake: 0
Value: 0 GBP
Sales over 12 months
FSM Sales 27,232 GBP
Pupil Paid Meal Sales 81,302 GBP
Staff Duty Meal Sales 189 GBP
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
Lot #2Crookham CofE Aided Infant SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 145
Nursery Meals N/A
UIFSM Entitled: 134
Uptake: 110 per day average
Value: 3.20 GBP
FSM Entitled: 11
Uptake: 11
Value: 3.20 GBP
Pupil Paid Meals N/A
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 29
Uptake: 0
Value: 3.20 GBP
Sales over 12 months
UIFSM Sales 61,500 GBP
FSM Sales 5,500 GBP
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales N/A
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
Lot #3Dogmersfield CE Aided Primary SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 38
KS2 64
Total 102
Nursery Meals N/A
UIFSM Entitled: 38
Uptake: 36
Value: 3.20 GBP
FSM Entitled: 8
Uptake: 8
Value: 3.20GBP
Pupil Paid Meals Uptake: 29
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 16
Uptake: 2
Value: 3.20 GBP
Sales over 12 months
UIFSM Sales 15,852 GBP
FSM Sales 5,877 GBP
Pupil Paid Meal Sales 16,791 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales Included in pupil paid meals
Hospitality Sales 0 GBP
Lot #4Greenfields Junior School (part of Green Oaks Federation)Renewal
Pupil Numbers:
KS2 299
FSM Entitled: 53
Uptake: 37
Value: 3.20 GBP
Pupil Paid Meals Entitled: 246
Uptake: 100
Value: 3.20 GBP
Staff Duty Meal Entitled: 0
Uptake: 0
Value: 3.84 GBP
Staff Cash Meals No of Staff: 41
Uptake: 1
Value: 3.84 GBP
Sales over 12 months
FSM Sales 21,000 GBP
Pupil Paid Meal Sales 64,000 GBP
Staff Duty Meal Sales 146 GBP
Staff Cash Sales 368 GBP
Hospitality Sales 0 GBP
Lot #5Heatherside Junior School in partnership with Heatherside Infant SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 N/A
KS2 384
Total 384
Nursery Meals N/A
UIFSM Entitled:261
Uptake:190
Value: 3.20 GBP
FSM Entitled: 30 (Junior) 20 (Infant)
Uptake: 20 (Junior) 15 (Infant)
Value: 3.20 GBP
Pupil Paid Meals Uptake: 100
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 52
Uptake: 10
Value: 3.84 GBP
Sales over 12 months
UIFSM Sales 120,000 GBP (Infants)
FSM Sales 8,938 GBP (Junior) 10,198 GBP (Infants)
Pupil Paid Meal Sales 64,771 GBP
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 30.84 GBP
Hospitality Sales 0 GBP
Lot #6Mayhill Junior SchoolRenewal
Pupil Numbers:
KS2 239
FSM Entitled: 43
Uptake: 43
Value: 3.20 GBP
Pupil Paid Meals Uptake: 60
Value: 3.20 GBP
Staff Duty Meal Entitled: 4
Uptake: when required
Value: 3.20 GBP
Staff Cash Meals No of Staff: 33
Uptake: as requested
Value: Varies
Sales over 12 months
UIFSM Sales N/A
FSM Sales 16,342 GBP
Pupil Paid Meal Sales 37,986 GBP
Staff Duty Meal Sales 1,408 GBP
Staff Cash Sales 770 GBP
Hospitality Sales N/A
Lot #7Newlands Primary SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 82
KS2 96
Total 178 (as at 18/12/2024)
UIFSM Entitled: 81
Uptake: 12,940 annually
Value: 3.20 GBP
FSM Entitled: 19
Uptake: 2,828 annually
Value: 3.20 GBP
Pupil Paid Meals Uptake: 4,126 annually
Value: 3.20 GBP
Staff Duty Meal Entitled: 0
Uptake: 0
Value: 3.84 GBP
Staff Cash Meals No of Staff: 20
Uptake: 100 annually
Value: Between 1.54 GBP to 3,84 GBP + VAT where appropriate
Sales over 12 months – 2023/2024
UIFSM Sales 25,682 GBP
FSM Sales 9,827 GBP
Pupil Paid Meal Sales 16,187 GBP
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 250 GBP
Hospitality Sales 300 GBP (due to budget restraints this will not continue)
Lot #8Oakwood Infant School (part of Green Oaks Federation)Renewal
Pupil Numbers:
Nursery N/A
KS1 206
Nursery Meals N/A
UIFSM Entitled: 189
Uptake: 152
Value: 3.20 GBP
FSM Entitled: 17
Uptake: 13
Value: 3.20 GBP
Pupil Paid Meals N/A
Staff Duty Meal Entitled: 21
Uptake:
Value: 3.84 GBP
Staff Cash Meals No of Staff: 35
Uptake: 1
Value: 3.84 GBP
Sales over 12 months
UIFSM Sales 90,000 GBP
FSM Sales 11,500 GBP
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales 80 GBP
Staff Cash Sales 11.52 GBP
Hospitality Sales 0 GBP
Lot #9Potley Hill Primary SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 73
KS2 125
Total 198
Nursery Meals N/A
UIFSM Entitled: 73
Uptake: 39
Value: 2.80 GBP / 3.00 GBP (price change through year)
FSM Entitled: 32
Uptake: 22
Value: 2.80 GBP / 3.00 GBP (price change through year)
Pupil Paid Meals Uptake: 39
Value: 2.80 GBP / 3.00 GBP (price change through year)
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 35
Uptake: 0
Sales over 12 months – 2023/2024
UIFSM Sales 26,331 GBP (2023/2024)
FSM Sales 17,665 GBP (2023/2024)
Pupil Paid Meal Sales 16,100 GBP (2023/2024)
Staff Duty Meal Sales N/A
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
Lot #10Tavistock Infant SchoolRenewal
Pupil Numbers:
Nursery N/A
KS1 165
KS2 N/A
Nursery Meals N/A
UIFSM Entitled: 129
Uptake: 116
Value: 3.20 GBP
FSM Entitled: 26
Uptake: 12
Value: 3.20 GBP
Pupil Paid Meals Entitled: 26
Uptake: 12
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 28
Uptake: 1-2 per day
Value: 3.84 GBP
Sales over 12 months
UIFSM Sales 67,851
FSM Sales 13,121
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 777 GBP
Hospitality Sales 0 GBP
Lot #11Westfields Infant & Junior Schools (The Westfield Federation)Renewal
Pupil Numbers:
Nursery N/A
KS1 269
KS2 359
Total 628
Nursery Meals N/A
UIFSM Entitled: WIS: 241 / WJS: 0
Uptake: WIS: 195
Value: 3.20 GBP
FSM Entitled: WIS: 28 / WJS: 47
Uptake: WIS: 18 approx / WJS: 35
Value: 3.20 GBP
Pupil Paid Meals Uptake: WJS: 112
Value: 3.20 GBP
Staff Duty Meal Entitled: WIS: 30 meals (Sept only)
Uptake: WIS: 30 meals (Sept only)
Value: 3.84 GBP
Staff Cash Meals No of Staff: WIS: 41 / WJS: 42
Uptake: WIS: 1 or 2 per week / WJS: 1 of 2 per week
Value: 3.84 GBP
Sales over 12 months – 2023/2024
UIFSM Sales WIS: 111,736 GBP
FSM Sales WIS: 7,702 GBP / WJS: 19,249 GBP
Pupil Paid Meal Sales WJS: 57,543 GBP
Staff Duty Meal Sales WJS: 18.00 GBP
Staff Cash Sales WIS: 410 GBP / WJS: 1,890 (last financial year but greatly reduced this year)
Hospitality Sales 0 GBP
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Feb 2025, 08:33 GMT
- Last source update
- 7 Feb 2025, 08:33 GMT
- Authority reference
RM&C/2025/HSC/468- FTS notice number
2025/S 000-004075- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dc84Find a Tender
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233741. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:233741)
How it was run
Official notice- Submission deadline
- 18 Mar 2025, 13:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
7 Feb 2025 → 25 Apr 2025 · 3 dates- Notice published7 Feb 2025, 08:33 GMT
- Submission deadline18 Mar 2025, 13:00 GMT
- Invitations to tender expected25 Apr 2025, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
- RM&C Consultants LtdMediation body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.