Official UK procurement notice
Holiday Activity and Food Programme
Authority: Cheshire East Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionCheshire East Council is seeking to commission a number of providers to deliver face to face school holiday activities for young people in Cheshire East. The holiday activities and food (HAF) programme is a 'Department for Education' (DfE) initiative enabling local authorities to coordinate a programme that provides school age young people between the ages of 4 - 16, and up to age 18 for eligible SEND young people, with healthy food and enriching activities during the summer and winter holidays.
These school holiday activities provide young people with:
- positive and safe things to do and places to go
- the opportunity to spend time with friends, to develop personally and socially, and reduce isolation
- the chance to undertake new activities and have new experiences
As a result of this programme, we want to ensure that the young people who participate in this programme receive the following:
- a safe environment
- nutritious meals (improving their knowledge of health and nutrition)
- engaging, enriching and physical activities which support the development of resilience, health and wellbeing
- fun and friendly interaction
- encouragement and signposting towards additional services and support available to them
- a chance to develop new skills
- have new experiences
For LOT 1 and LOT 2 provisions providers are expected to deliver the entirety of their programme in line with grant conditions. This includes exciting, enriching and physical activities for young people, which are expected to be face-to-face. Provisions need to be inclusive and meet additional needs where appropriate within the scope of their funding/expertise. Providers are also expected to provide nutritional education and food education in addition to supporting families with appropriate sign posting to other services and or making referrals where appropriate.
CPV: Children's holiday-camp services · School-meal services · Social work services without accommodation
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£346,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1General HAF provisionAwardedPublished value£200,000
We want to ensure that the young people who participate in this programme receive the following:
- a safe environment
- nutritious meals (improving their knowledge of health and nutrition)
- engaging, enriching and physical activities which support the development of resilience, health and wellbeing
- fun and friendly interaction
- encouragement and signposting towards additional services and support available to them
- a chance to develop new skills
- have new experiences
LOT 1 provisions providers are expected to deliver the entirety of their programme in line with grant conditions. This includes exciting, enriching and physical activities for young people, which are expected to be face-to-face. Provisions need to be inclusive and meet additional needs where appropriate within the scope of their funding/expertise. Providers are also expected to provide nutritional education and food education in addition to supporting families with appropriate sign posting to other services and or making referrals where appropriate.
Providers must supply young people with at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards.
LOT 1 funding has a maximum funding cost of £21.00 per session per child
- Condition of participation
Please refer to Procurement Documents (RFQ Response Document) by expressing an interest in Project ID DN771716 at www.the-chest.org.uk ↗
Lot #2Specialist HAF provisionAwardedPublished value£146,000
We want to ensure that the young people who participate in this programme receive the following:
- a safe environment
- nutritious meals (improving their knowledge of health and nutrition)
- engaging, enriching and physical activities which support the development of resilience, health and wellbeing
- fun and friendly interaction
- encouragement and signposting towards additional services and support available to them
- a chance to develop new skills
- have new experiences
LOT 2 provisions providers are expected to deliver the entirety of their programme in line with grant conditions. This includes exciting, enriching and physical activities for young people, which are expected to be face-to-face. Provisions need to be inclusive and meet additional needs where appropriate within the scope of their funding/expertise. Providers are also expected to provide nutritional education and food education in addition to supporting families with appropriate sign posting to other services and or making referrals where appropriate.
Providers must supply young people with at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards.
LOT 2 is restricted to applications for specialist provision e.g., SEND, teen.
LOT 2 provides access to higher individual session costings to reflect the additional costing/provision that may be needed to support these groups of young people.
LOT 2 provision can exceed £21.00 per session per child but costs must be justified.
- Condition of participation
Please refer to Procurement Documents (RFQ Response Document) by expressing an interest in Project ID DN771716 at www.the-chest.org.uk ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Qualitative Questions: 100%
Published award criteria (1)
- Qualitative Questions: Written responses
- Condition of participation
Please refer to Procurement Documents (RFQ Response Document) by expressing an interest in Project ID DN771716 at www.the-chest.org.uk ↗
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 May 2025, 12:26 BST
- Last source update
- 26 Aug 2025, 09:54 BST
- Authority reference
C4243- FTS notice number
2025/S 000-019683- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050ea6Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 23 May 2025, 16:00 BST
- Clarification deadline
- 19 May 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Unrestricted access to this opportunity is available via the Chest North West Portal, register for free at www.the-chest.org.uk ↗ and express an interest in project ID DN771716
Timeline
8 May 2025 → 26 Aug 2025 · 5 dates- Tender notice published8 May 2025, 12:26 BST
- Clarification questions by19 May 2025, 16:00 BST
- Submission deadline23 May 2025, 16:00 BST
- Contract starts1 Jul 2025, 00:00 BST
- Latest notice published26 Aug 2025, 09:54 BST
Notice history
3 events · 2 releases on Find a Tender · since 8 May 2025- Tender notice published8 May 2025, 12:26 BSTUK4
- Contract details notice published26 Aug 2025, 09:54 BSTUK7
- Status changed to complete26 Aug 2025, 09:54 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · General HAF provision4 awards | |||
| ASM SPORTS (UK) LIMITEDSME | £11,480 † | — | Awarded |
| St Marys Catholic primary school | £18,000 † | — | Awarded |
| CEDRUS CROWN STARS LTDSME | £9,010 † | — | Awarded |
| CA Alternative Futures Ltd | £7,350 † | — | Awarded |
| Lot 2 · Specialist HAF provision1 award | |||
| Inspiring Animal Therapy CICVCSE | £6,400 † | — | Awarded |
| Across several lots1 award | |||
| ADV4NCE GROUP LIMITEDSME | £72,300 † | — | Awarded |
Contracts
Holiday Activity and Food Programme · ASM SPORTS (UK) LIMITEDSME
- Signed
- 30 Jun 2025
- Value
- £11,480
- Period
- 1 Jul 2025 – 31 Mar 2026
- Status
- active
Holiday Activity and Food Programme · ADV4NCE GROUP LIMITEDSME
- Signed
- 30 Jun 2025
- Value
- £72,300
- Period
- 1 Jul 2025 – 31 Mar 2026
- Status
- active
Holiday Activity and Food Programme · St Marys Catholic primary school
- Signed
- 30 Jun 2025
- Value
- £18,000
- Period
- 1 Jul 2025 – 31 Mar 2026
- Status
- active
Holiday Activity and Food Programme · CEDRUS CROWN STARS LTDSME
- Signed
- 30 Jun 2025
- Value
- £9,010
- Period
- 1 Jul 2025 – 31 Mar 2026
- Status
- active
Holiday Activity and Food Programme · CA Alternative Futures Ltd
- Signed
- 30 Jun 2025
- Value
- £7,350
- Period
- 1 Jul 2025 – 31 Mar 2026
- Status
- active
Holiday Activity and Food Programme · Inspiring Animal Therapy CICVCSE
- Signed
- 30 Jun 2025
- Value
- £6,400
- Period
- 1 Jul 2025 – 31 Mar 2026
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
6 commercial parties on the notice- ASM SPORTS (UK) LIMITEDAwarded supplier
- Adv4nce GroupAwarded supplier
- CA Alternative Futures LtdAwarded supplier
- CEDRUS CROWN STARS LTDAwarded supplier
- Inspiring Animal Therapy CICAwarded supplier
- St Marys Catholic primary schoolAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender