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Published 15 Apr 2026, 15:39 BST

Official UK procurement notice

Housing and Asset Management System (HAMS)

Official notice

Authority: Oxford City Council (Local council)

2 lotsServicesCompetitive flexible procedureAbove threshold
Sectors: IT Services & Software (72) Delivery: South East (UKJ14)
Published estimate£12,000,000total for 2 lots · £12,000,000 inc. VAT · 1 value update
Submissions closed 8 Oct 2026
Lots 2see the lot list below
Contract term 10 yrsends 31 Jan 2037 · up to 31 Jan 2042 with extensions · starts 1 Feb 2027

What is being bought2 lots · detail below

Published requirement description

The principal aim of this procurement is to appoint one or more suitably qualified and experienced suppliers to provide a modern, secure and scalable cloud-based Housing and Asset Management System (Lot 1) and/or Repairs and Maintenance System (Lot 2), together with all associated implementation, migration, integration, training, support and account management services.

  • How the procedure runs: Oxford City Council is seeking a strategic technology partner to supply, implement and support a cloud-based Housing, Repairs and Asset Management System. This will be tendered in 2 separate lots: Lot 1 - Housing and Asset Management System Lot 2 - Repairs and Maintenance system Suppliers may tender for Lot 1, Lot 2 or both Lots. The procurement process will follow the below stages: Stage 1) Review of Conditions of Participation. All bidders who meet the requirements will proceed to Stage 2. Stage 2) Review of Quality The top 3 scoring suppliers in each lot will proceed to Stage 3. Stage 3) Review of Social Value, Price and Demonstrations of systems The winning bidder for each lot will be the highest scoring suppliers based on the total score for all parts.

CPV: System management software development services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£9,999,999 together) · same evaluation weights on every lot
Lot #1Housing and Asset Management SystemRenewal 10 yrsPublished value£6,666,666

An integrated, cloud-based solution that supports operational, strategic and regulatory activities across housing services.

The solution will replace existing legacy technologies, simplify the application landscape and provide a single, trusted source of information for

residents, households, properties, assets and associated service activities.

Contract period: 1 Feb 2027 – 31 Jan 2037 (10 yrs) · up to 31 Jan 2042 with extensionsValue: £6,666,666 exc. VAT · £8,000,000 inc. VAT
Delivery: South East
Extensions: The right to additional purchases while the contract is valid. The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Additional modules, functionality or system features Additional integration services with other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money. · One 5 year period, up to a maximum term of 15 years.
72212781 System management software development services
Lot #2Repairs and Maintenance systemRenewal 10 yrsPublished value£3,333,333

Software, implementation services, data migration, integration services, training, testing, support and ongoing account management for a repairs and maintenance system.

Contract period: 1 Feb 2027 – 31 Jan 2037 (10 yrs) · up to 31 Jan 2042 with extensionsValue: £3,333,333 exc. VAT · £4,000,000 inc. VAT
Extensions: The right to additional purchases while the contract is valid. The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Additional modules, functionality or system features Additional integration services with other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money. · One 5 year period, up to a maximum term of 15 years.
72212781 System management software development services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 20%Social value: 10%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Apr 2026, 15:39 BST
Last source update
3 Sept 2026, 15:37 BST
Award evaluation window
Submission end – 16 Dec 2026
Authority reference
OCC0001070
FTS notice number
2026/S 000-083575
Latest notice
Tender notice (UK4)
Classification (CPV)
System management software development services
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-06834e Find a Tender
How it runs

Oxford City Council is seeking a strategic technology partner to supply, implement and support a cloud-based Housing, Repairs and Asset Management System.

This will be tendered in 2 separate lots:

Lot 1 - Housing and Asset Management System

Lot 2 - Repairs and Maintenance system

Suppliers may tender for Lot 1, Lot 2 or both Lots.

The procurement process will follow the below stages:

Stage 1) Review of Conditions of Participation.

All bidders who meet the requirements will proceed to Stage 2.

Stage 2) Review of Quality

The top 3 scoring suppliers in each lot will proceed to Stage 3.

Stage 3)

Review of Social Value, Price and Demonstrations of systems

The winning bidder for each lot will be the highest scoring suppliers based on the total score for all parts.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
8 Oct 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Via the Oxford City Council Intend Portal.

Bidders who are not currently registered can do so here: in-tendhost.co.uk/oxfordcc/aspx/Home ↗

Timeline

15 Apr 2026 → 1 Feb 2027 · 7 dates
  1. Planning notice published195 days ago
    15 Apr 2026, 15:39 BST
  2. Market engagement179 days ago
    30 Apr 2026, 23:59 BST

    Following this UK2 notice, OCC will undertake a structured soft market test comprising a written RFI and time limited presentation by the supplier. These will take place during the month of May 2026

    The RFI can be accessed by emailing Ian Newton at inewton@oxford.gov.uk. If you are interested in taking part please email by 30th April 2026, and return responses to the RFI by midnight BST May 17th 2026.

    The presentations will be an opportunity for the supplier to expand on items contained within the RFI and the chance to showcase their system. These will be held remotely between 18th and the 29th of May. The agenda and content for the supplier presentation will be released on the 1st May to those suppliers who have communicated their desire to take part.

    For clarity, participation in this market engagement is not a requirement for anyone wishing to submit a bit as part of the potential future tender process, and response to the RFI and subsequent presentations will have no bearing on any scoring associated with tenders.

  3. Next notice expected103 days ago
    15 Jul 2026, 23:59 BST
  4. Tender notice published54 days ago
    3 Sept 2026, 15:37 BST
  5. Submission deadline19 days ago
    8 Oct 2026, 14:00 BST
  6. Today
    27 Oct 2026
  7. Award decision expected byin 50 days
    16 Dec 2026, 23:59 GMT
  8. Contract startsin 96 days
    1 Feb 2027

Notice history

6 events · 2 releases on Find a Tender · since 15 Apr 2026
  1. Preliminary market engagement notice published
    15 Apr 2026, 15:39 BST
    UK2
  2. Tender notice published
    3 Sept 2026, 15:37 BST
    UK4
  3. Published value updated
    3 Sept 2026, 15:37 BST
  4. Status changed to active
    3 Sept 2026, 15:37 BST
  5. Procurement method changed
    3 Sept 2026, 15:37 BST
  6. Deadline published: 8 Oct 2026, 14:00 BST
    3 Sept 2026, 15:37 BST

Contracting authority & participating public bodies

Oxford City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJQW-3663-YMYQ Oxford Town Hall, St Aldates, Oxford, South East, OX1 1BXContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure