Official UK procurement notice
IA2105 Framework Agreement for the Provision of Security Services
Authority: Staffordshire County Council (Local council)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe awarded supplier is to provide both Static and Mobile Guarding security across a number of Staffordshire County Council Sites to deter unauthorised entry, trespass, theft, vandalism and damage, loss through negligence, fire, flood and breaches of Health and Safety or confidentiality.
To provide open and lock up services and external and internal patrolling where required. Alarm activation and emergency response as required with the flexibility to extend to other sites within the Staffordshire County Council (SCC) portfolio, along with properties from other users of the Framework Agreement (if applicable).
To provide a key holding and call out service for any Staffordshire County Council premises who wish to use this service. The premises are situated at various locations throughout the County of Staffordshire.
- Recurrence: It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2or 3 years. This cannot be guaranteed.
CPV: Business services: law, marketing, consulting, recruitment, printing and security · Metal · Security services
How this framework works
From the published notice- Places
- up to 2 suppliers · 11 bids on the busiest of 2 lots (5.5 per place) · 2 appointed (full)
- Framework period
- 4 yrs from 1 Jul 2021
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 2 of them · same evaluation weights on every lotLot #1Security and Associated ServicesAwardedRenewalPublished value£600,000
The awarded supplier is to provide both Static and Mobile Guarding security across a number
of Staffordshire County Council Sites to deter unauthorised entry, trespass, theft, vandalism
and damage, loss through negligence, fire, flood and breaches of Health and Safety or
confidentiality.
To provide open and lock up services and external and internal patrolling where required.
Alarm activation and emergency response as required with the flexibility to extend to other
sites within the Staffordshire County Council (SCC) portfolio, along with properties from
other users of the Framework Agreement (if applicable).
Lot #2Key Holding ServicesAwardedRenewalPublished value£150,000
To provide a key holding and call out service for any Staffordshire County Council premises
who wish to use this service. The premises are situated at various locations throughout the
County of Staffordshire.
To provide open and lock up services and external and internal patrolling where required.
Alarm activation and emergency response as required with the flexibility to extend to other
sites within the Staffordshire County Council (SCC) portfolio, along with properties from
other users of the Framework Agreement (if applicable).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “IA2105 Framework Agreement for the Provision of Security Services” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2or 3 years. This cannot be guaranteed.
- First published
- 12 Mar 2021, 10:41 GMT
- Last source update
- 22 Jun 2021, 11:50 BST
- Award evaluation window
- 14 Apr 2021 – …
- Authority reference
IA2105- FTS notice number
2021/S 000-014178- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029b11Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Continued appointment to the Framework Agreement are in accordance with suppliers adherence to pre-established, ongoing, Key Performance Indicators. See the procurement documentation.
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
Publisher note: This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register - follow the link to Proactis electronic tendering: — https://supplierlive.proactisp2p.com/Account/Login If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required. The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding. All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details. The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required. As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. Financing / Payment: — payments may be made following acceptance by the banking agents of Staffordshire County Council. Legal form of groups of providers: — no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance. For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge: — http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
How it was run
Official notice- Appointment period ends
- 14 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Apr 2021, 13:00 BST
Timeline
14 Apr 2021 → 1 Jul 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown14 Apr 2021, 12:00 BST
- Bids opened14 Apr 2021, 13:00 BST
- Notice published22 Jun 2021, 11:50 BST
- Contract starts1 Jul 2021, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 22 Jun 2021- Status changed to complete22 Jun 2021, 11:50 BST
- Buyer details updated22 Jun 2021, 11:50 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
IA2105 Framework Agreement for the Provision of Security Services
- Signed
- 22 Jun 2021
- Value
- £650,000
- Period
- … – 30 Jun 2025
- Status
- active
Key Holding Services
- Signed
- 22 Jun 2021
- Value
- £150,000
- Period
- … – 30 Jun 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Security and Associated Services | 11bids · 11 electronic | 9 | — | — |
| 2 · Key Holding Services | 10bids · 0 electronic | 8 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
2 commercial parties on the notice- ESP Security SolutionsFramework contractor
- Force One Security (UK) LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria