Find a TenderAwarded
Published 8 Jun 2021, 08:35 BST

Official UK procurement notice

IA2432 Overnight Residential & Community Short Breaks North Staffordshire

Official notice

Authority: Staffordshire County Council (Local council)

ServicesOpen procedure
Published estimate£1,753,500exc. VAT · 1 value update
Submissions closed 5 Nov 2021awarded 15 Feb 2022
Awarded to Action for Children Services Limited

What is being bought

Published requirement description

Staffordshire County Council is seeking to secure a suitable provider to provide services to meet the Assessed Needs of Children & Young People with Disabilities & provide short breaks from caring for their families/carers'.

The Service will ensure that the child is supported to become as independent as possible, & their families are supported in a way which enables them to maintain their caring role & responsibilities for their child, and to sustain an everyday family life, including spending time with siblings.

Services must be available to enable all eligible children & young people and their families across North Staffordshire, including rural & less populated areas, to have equitable access to quality overnight residential short breaks & community short breaks based.

The provider will be expected to offer appropriate support packages for a range of different needs and complexity, that will be individually tailored & relate to the individual assessment of needs. They should build on each family's strengths & assets wherever possible.

The Service shall comprise of:

Service 1: Residential Short Breaks

(1) the provision of accommodation & care at the Provider's premises based on access for 5 Children & Young People with Disabilities at any one time at weekends (Friday night to Sunday afternoon) and school holiday periods (Monday to Friday), provided in accordance with the regulatory requirements of Ofsted, and reflecting the need to ensure 'compatibility' of the Children & Young People with Disabilities using the service at any particular time;

(2) the provision of accommodation & care outside of school holidays & weekends, upon request when there is an emergency situation and it is not appropriate for the Child or Young People to remain at home (in the geographical area covered by the service);

Service 2: Community Short Breaks

(1) the provision of support for eligible Children & Young People with Disabilities in community settings, to enable the child or young person to participate in agreed, age appropriate activities that will contribute to their personal development & meet their assessed needs. This could include leisure & recreational activities.

(2) the provision of four after school clubs in term time (39 weeks per year), lasting three hours. Four staff are to supervise each club & provision should be made for up to eight Children & Young People with Disabilities to attend each session.

(3) the provision of focused, time limited assessments for the eligible Children & Young People with Disabilities on an ad hoc basis.

  • Recurrence: The initial framework agreement is for 30 months until 30 September 2024 plus an extension to extend for up to 12 months until 30 September 2025.. It is envisaged that contract advert notices for the next Contract may be placed within the next 2 or 3 years. This cannot be guaranteed.

CPV: Daycare services for handicapped children and young people · Social work services with accommodation

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£1,753,500
Delivery: West Midlands · Staffordshire
Extensions: The initial contract is for 30 months until 30 September 2024 plus an extension to extend for up to 12 months until 30 September 2025. In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at the County Council's sole discretion. · The initial framework agreement is for 30 months until 30 September 2024 plus an extension to extend for up to 12 months until 30 September 2025. In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at the County Council's sole discretion.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20%
  • Price: 80%
Conditions of participation1
  • Suitability

    As stated in the procurement documents

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The initial framework agreement is for 30 months until 30 September 2024 plus an extension to extend for up to 12

months until 30 September 2025..

It is envisaged that contract advert notices for the next Contract may be placed within the next 2 or 3 years. This cannot be guaranteed.

First published
8 Jun 2021, 08:35 BST
Last source update
23 Feb 2022, 12:33 GMT
Award evaluation window
5 Nov 2021 – …
Authority reference
IA2432
FTS notice number
2022/S 000-005059
Classification (CPV)
Daycare services for handicapped children and young peopleSocial work services with accommodation
Delivery area
West Midlands (UKG24)
Official registry OCID
ocds-h6vhtk-02b937 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision

notice is communicated to tenderers.

The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement.

If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.

If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.

The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 month.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
5 Nov 2021, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Aug 2021 → 23 Feb 2022 · 4 dates
  1. Next notice expected
    9 Aug 2021, 00:00 BST
  2. Submission deadline
    5 Nov 2021, 12:00 GMT
  3. Bids opened
    5 Nov 2021, 12:01 GMT
  4. Notice published
    23 Feb 2022, 12:33 GMT

Notice history

5 events · 3 releases on Find a Tender · since 4 Oct 2021
  1. Published value updated to £1,753,500
    4 Oct 2021, 15:34 BST
    was £2,004,000
  2. Status changed to active
    4 Oct 2021, 15:34 BST
  3. Procurement method changed
    4 Oct 2021, 15:34 BST
  4. Deadline published: 5 Nov 2021, 12:00 GMT
    4 Oct 2021, 15:34 BST
  5. Status changed to complete
    23 Feb 2022, 12:33 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,753,5001 contract exc. VAT
Bids received 1
Contracts signed 1latest 15 Feb 2022
Awarded toValueDateStatus
Action for Children Services Limited£1,753,500 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria