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Published 3 Jun 2026, 13:22 BST

Official UK procurement notice

Ice Cream and Catering Vending Concessions for London Borough of Richmond upon Thames

Official notice

Authority: London Borough of Richmond upon Thames (Local council)

2 lotsServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI75)
Concession value (operator's revenue)£240,000total for 2 lots · operator revenue, not the authority's budget · 1 value update
Submissions closed 21 Oct 2026
Lots 2see the lot list below
Contract term 3 yrsends 31 Mar 2030 · up to 30 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought2 lots · detail below

Published requirement description

The London Borough of Richmond Upon Thames is seeking responses from suitably experienced and qualified Applicants for the provision of mobile ice cream and catering services at designated sites including Richmond Riverside, Richmond Green, Ham Street Car Park and Buccleuch Gardens.

CPV: Catering services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£240,000 together) · same evaluation weights on every lot
Lot #1Provision for Ice Cream Concession ContractRenewal 3 yrsSMEPublished value£120,000

Lot 1 - Provision for Ice Cream Concession Contract at existing sites in the London Borough of Richmond Upon Thames

Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 30 Mar 2032 with extensionsValue: £120,000 exc. VAT · £150,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Contract period for Lot 1 is three (3) years with an option to extend for up to 2 (two) further years at the Council’s absolute discretion. The contract commencement date is 1 April 2027. · The Contract period for Lot 1 is three (3) years with an option to extend for up to 2 (two) further years at the Council’s absolute discretion. The contract commencement date is 1 April 2027. The Contract period for Lot 2 is for one (1) year with an option to extend for up to four (4) years in increments of two (2) years at the Council’s absolute discretion. The contract commencement date is 1April 2027.
55520000 Catering services
Lot #2Provision for Complementary Catering Concession ContractRenewal 3 yrsSMEPublished value£120,000

Lot 2 - Provision for Complementary Catering Concession Contract at Richmond Riverside

Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 30 Mar 2032 with extensionsValue: £120,000 exc. VAT · £150,000 inc. VAT
Eligibility: SME eligible
Extensions: The Contract period for Lot 2 is for one (1) year with an option to extend for up to four (4) years in increments of two (2) years at the Council’s absolute discretion. The contract commencement date is 1April 2027. · The Contract period for Lot 1 is three (3) years with an option to extend for up to 2 (two) further years at the Council’s absolute discretion. The contract commencement date is 1 April 2027. The Contract period for Lot 2 is for one (1) year with an option to extend for up to four (4) years in increments of two (2) years at the Council’s absolute discretion. The contract commencement date is 1April 2027.
55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 20%Price: 70%Social value: 10%
Published sub-criteria (3)
  • Non-Price: 20%
  • Price: 70%
  • Social Value: 10%
Published award criteria (3)
  • Price: Please see ITT for further details
  • Non-Price: Please see ITT for further details
  • Social Value: Please see ITT for further details
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Jun 2026, 13:22 BST
Last source update
24 Sept 2026, 16:45 BST
Authority reference
3746
FTS notice number
2026/S 000-090734
Latest notice
Tender notice (UK4)
Classification (CPV)
Catering services
Delivery area
London (UKI75)
Official registry OCID
ocds-h6vhtk-06ac69 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
21 Oct 2026, 12:00 BST
Clarification deadline
7 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please note that the Council advertises procurement opportunities on the e-sourcing platform Atamis.

To login to the Supplier Portal provided by Atamis go to lb-wandsworth.my.site.com/ProSpend__eSourcing_… ↗, if you are already a registered user.

Otherwise you can register by visiting lb-wandsworth.my.salesforce-sites.com/ProSpend__CS_PublicL… ↗.

Timeline

3 Jun 2026 → 1 Apr 2027 · 7 dates
  1. Planning notice published148 days ago
    3 Jun 2026, 13:22 BST
  2. Market engagement140 days ago
    10 Jun 2026, 23:59 BST

    This invitation is part of a Soft Market Testing Exercise (the “SMTE”) on behalf of the London Boroughs of Richmond upon Thames (the “Council”) and relates to the potential packaging and tendering of an upcoming contract for Ice Cream and Catering Services.

    The aim of this exercise is for the Councils to gain a better understanding of how the supply market operates in relation to the provision of Ice Cream Catering Services and to inform the structure of the ongoing service provision. The exercise will help to inform the scope and processes for securing service delivery in an evolving marketplace.

    Atamis E-sourcing – all tenders are to be carried out electronically as stipulated by the Procurement Act 2023. The Council uses Atamis as an electronic tendering portal and all interested suppliers are advised to register for an account in order to participate in any upcoming market engagement exercise let by the Council. To register an account on Atamis e-Sourcing, please click on the link:

    lb-wandsworth.my.site.com/ProSpend__eSourcing_… ↗

  3. Next notice expected72 days ago
    17 Aug 2026, 23:59 BST
  4. Tender notice published34 days ago
    24 Sept 2026, 16:45 BST
  5. Clarification questions by22 days ago
    7 Oct 2026, 12:00 BST
  6. Submission deadline8 days ago
    21 Oct 2026, 12:00 BST
  7. Today
    29 Oct 2026
  8. Contract startsin 153 days
    1 Apr 2027, 00:00 BST

Notice history

6 events · 2 releases on Find a Tender · since 3 Jun 2026
  1. Preliminary market engagement notice published
    3 Jun 2026, 13:22 BST
    UK2
  2. Tender notice published
    24 Sept 2026, 16:45 BST
    UK4
  3. Published value updated to £240,000
    24 Sept 2026, 16:45 BST
    was £0
  4. Status changed to active
    24 Sept 2026, 16:45 BST
  5. Procurement method changed
    24 Sept 2026, 16:45 BST
  6. Deadline published: 21 Oct 2026, 12:00 BST
    24 Sept 2026, 16:45 BST

Contracting authority & participating public bodies

London Borough of Richmond upon Thames

Contracting authorityPublic authority - sub-central government GB-PPON: PWCN-8355-HHZL 44 York Street, Twickenham, Civic Centre, Richmond, London, TW1 3BZContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure