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Published 30 Apr 2025, 08:14 BST

Official UK procurement notice

ID540 Communal, Office & Window Cleaning

Official notice

Authority: Aspire Housing (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG23)
Published estimate£1,600,000≈ £533k / year · £2,000,000 inc. VAT
Submissions closed 14 Jul 2025
Next notice expected 27 May 2025
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Aspire is seeking a “Service Provider” of communal cleaning, incorporating external window cleaning across Aspire’s whole operational area.

The Service Provider will be responsible for ensuring all works are performed in line with all relevant standards and regulations, maintaining high standards of safety and performance throughout the duration of the contract.

  • The authority expects to re-tender this requirement around 2 Jun 2029, 00:59 BST.

CPV: Accommodation, building and window cleaning services · Bin-cleaning services · Building-cleaning services · Cleaning services · Office cleaning services · Window-cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£1,600,000
Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £1,600,000 exc. VAT · £2,000,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for a further 2x 12 month periods subject to successful performance
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90911200 Building-cleaning services90911300 Window-cleaning services90918000 Bin-cleaning services90919200 Office cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: 40% Quality, 60% price - clarification interviews may be required

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 Jun 2029
First published
30 Apr 2025, 08:14 BST
Last source update
24 Nov 2025, 13:01 GMT
Award evaluation window
Submission end – 30 Sept 2025
Authority reference
ID540
FTS notice number
2025/S 000-031211
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Accommodation, building and window cleaning servicesBin-cleaning servicesBuilding-cleaning servicesCleaning servicesOffice cleaning servicesWindow-cleaning services
Delivery area
West Midlands (UKG23)
Official registry OCID
ocds-h6vhtk-0509a6 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
14 Jul 2025, 13:00 BST
Clarification deadline
26 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/aspirehousing/aspx/T… ↗

Timeline

30 Apr 2025 → 1 Dec 2025 · 8 dates
  1. Planning notice published
    30 Apr 2025, 08:14 BST
  2. Next notice expected
    27 May 2025, 00:59 BST
  3. Tender notice published
    10 Jun 2025, 11:55 BST
  4. Clarification questions by
    26 Jun 2025, 13:00 BST
  5. Submission deadline
    14 Jul 2025, 13:00 BST
  6. Award decision expected by392 days ago
    30 Sept 2025, 00:59 BST
  7. Latest notice published337 days ago
    24 Nov 2025, 13:01 GMT
  8. Contract starts330 days ago
    1 Dec 2025

Notice history

6 events · 3 releases on Find a Tender · since 30 Apr 2025
  1. Planned procurement notice published
    30 Apr 2025, 08:14 BST
    UK3
  2. Tender notice published
    10 Jun 2025, 11:55 BST
    UK4
  3. Status changed to active
    10 Jun 2025, 11:55 BST
  4. Deadline moved to 14 Jul 2025, 13:00 BST
    10 Jun 2025, 11:55 BST
    +14 days · was 30 Jun 2025, 13:00 BST
  5. Procurement termination notice published
    24 Nov 2025, 13:01 GMT
    UK12
  6. Status changed to complete
    24 Nov 2025, 13:01 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1
Awarded toValueDateStatus
supplier not published—24 Nov 2025CancelledUnable to complete a like for like evaluation in relation to costs.

Contracts

  • Contract 1 · supplier not published

    Signed
    date not published
    Value
    —
    Period
    … – 30 Nov 2028
    Status
    cancelled

Contracting authority & participating public bodies

Aspire Housing

Contracting authorityPublic authority - sub-central government GB-PPON: PTCP-1774-DYCR Kingsley, The Brampton, Newcastle Under Lyme, West Midlands, ST5 0QWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure