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Published 11 Aug 2025, 10:25 BST

Official UK procurement notice

Immersive Experience Lab - Marylebone Road

Official notice

Authority: THE UNIVERSITY OF WESTMINSTER (Education)

GoodsCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)IT Services & Software (72) Delivery: London (UKI)
Published estimate£800,000£800,000 inc. VAT
Submissions closed 11 Sept 2025
Contract term 3 moends 31 Dec 2025 · starts 29 Sept 2025

What is being bought

Published requirement description

The University of Westminster requires the supply, installation, and support of a large-scale LED volume system for a new Immersive Experience Lab at the Marylebone Road Campus (Ground Floor). The installation comprises LED panels and associated processors configured as a curved wall with partial LED ceiling coverage.

  • How the procedure runs: Tender submission Post Tender Clarifications

CPV: Computer equipment and supplies · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1 3 moSMEPublished value£800,000
Contract period: 29 Sept 2025 – 31 Dec 2025 (3 mo)Value: £800,000 exc. VAT · £800,000 inc. VAT
Delivery: LondonEligibility: SME eligible
30200000 Computer equipment and supplies72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Commercial: 30%
Published award criteria (2)
  • Quality: Quality criteria: Experience Design Programme Added Value Details as per the ITT
  • Commercial: Completion of Pricing Schedule
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Aug 2025, 10:25 BST
Last source update
11 Aug 2025, 10:25 BST
Award evaluation window
Submission end – 26 Sept 2025
Authority reference
DN783310
FTS notice number
2025/S 000-047538
Latest notice
Tender notice (UK4)
Classification (CPV)
Computer equipment and suppliesIT services: consulting, software development, Internet and support
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-0584e4 Find a Tender
How it runs

Tender submission

Post Tender Clarifications

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 Sept 2025, 12:00 BST
Clarification deadline
2 Sept 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

11 Aug 2025 → 29 Sept 2025 · 5 dates
  1. Tender notice published
    11 Aug 2025, 10:25 BST
  2. Clarification questions by
    2 Sept 2025, 23:59 BST
  3. Submission deadline
    11 Sept 2025, 12:00 BST
  4. Award decision expected by396 days ago
    26 Sept 2025, 23:59 BST
  5. Contract starts394 days ago
    29 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    11 Aug 2025, 10:25 BST
    UK4

Contracting authority & participating public bodies

THE UNIVERSITY OF WESTMINSTER

Contracting authorityPublic authority - sub-central government GB-COH: 00977818 · GB-PPON: PZDG-5552-BTGG 309 Regent Street, London, London, W1B 2HWContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender