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Published 18 Mar 2022, 16:11 GMT

Official UK procurement notice

Insurance Services · UK public procurement notice

Official notice

Authority: Portsmouth City Council (Local council)

9 lotsServicesOpen procedure
Published estimate£8,500,000total for 9 lots
Submissions closed 29 Apr 2022
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

Portsmouth City Council (the Council) is seeking expressions of interest from suitably qualified suppliers to provide insurance services (excluding broking services) in accordance with the Open Procedure as set out in the Public Contracts Regulations (PCR) 2015.

The opportunity has been split into 9 Lots Bidders are invited to submit bids for any or all lots.

Lot 1 - General Property Insurance - Material Damage

Lot 2 - Commercial Property Insurance - Material Damage

Lot 3 - Liability Insurance

Lot 4 - Motor Fleet

Lot 5 - Engineering Insurance and Inspection

Lot 6 - Personal Accident and Travel

Lot 7 - Fidelity

Lot 8 - Fine Art

Lot 9 - Marine Liability Insurance

Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.

The procurement process will be undertaken in line with the following programme:

  • Issue FTS Contract Notice - 18 Mar 2022
  • Issue Invitation to Tender - 18 Mar 2022
  • ITT Return Deadline - 29 April 2022 at 12:00
  • Standstill period - 20 May - 30 May 2022
  • Contract Award - 01 Jun 2022
  • Service Commencement - 30 June 2022

The Council reserves the right to change the above timetable and Bidders will be notified accordingly where there is a change in the timetable.

Application is via completed tender submission by the deadline stated above via the Council's e-sourcing system InTend which will be used to administrate the procurement process, the system can be accessed free of charge via the web link below:

in-tendhost.co.uk/portsmouthcc/aspx/home ↗

  • Recurrence: Further notices to be published March 2025 if extension option not taken up

CPV: Accident and health insurance services · Agricultural, farming, fishing, forestry and related products · Damage or loss insurance services · Engineering, auxiliary, average, loss, actuarial and salvage insurance services · Freight insurance and Insurance services relating to transport · Insurance services · Liability insurance services

Lots and requirements (9)Procurement structure

9 lots · all with a published value (£8,430,000 together)
Lot #1General Property Insurance - Material DamagePublished value£3,200,000

General Property Insurance - Material Damage

Property Insured (Council Properties - Buildings and Contents)

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: allowed
Lot #2Commercial Property Insurance - Material DamagePublished value£1,140,000

Commercial Property Insurance - Material Damage

All Industrial and Commercial Properties

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #3Liability InsurancePublished value£2,210,000

Indemnity to the Insured subject to the Limit of Indemnity stated in the Schedule against legal liability to pay Compensation for Bodily Injury sustained by any Employee arising out of and in the course of employment with the Insured in connection with the Business and caused during the Period of Insurance within

(a) Great Britain, Northern Ireland, the Isle of Man or the Channel Islands and offshore installations in territorial waters around Great Britain and its continental shelf

(b) elsewhere in the world where any Employee normally resident in the territories stated in (a) above is temporarily working in connection with the Business.

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #4Motor FleetPublished value£240,000

Motor Fleet

Any motor vehicle the property of the policy holder or in their care, custody or control

Employees' own vehicles are excluded unless otherwise stated.

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #5Engineering Insurance and InspectionPublished value£700,000

Engineering Insurance and Inspection

This policy provides for Inspection and Insurance of the Plant as detailed in the Plant schedules given in the ITT document.

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #6Personal Accident / Business TravelPublished value£70,000

Personal Accident Cover/Business Travel

If within the Operative Time an Insured Person sustains a Bodily Injury the Insurer shall pay a benefit to the Insured in accordance with the Sum Insured shown in the specification subject to any appropriate policy limits.

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #7Fidelity GuaranteePublished value£100,000

Fidelity Guarantee

Cover

Employee Dishonesty

Indemnity to the Insured for loss of money and/or other property as a direct result of any act of fraud or dishonesty committed by any employee during the policy period, or discovered within 24 months following cancellation or termination of the policy, with the intent to (i) cause the Insured to sustain such loss and (ii) obtain financial benefit for the employee or for any other person or entity intended by the employee to receive such benefit.

Third Party Computer or Funds Transfer Fraud

Indemnity to the Insured following theft of money and/or other property by computer fraud, or the theft of the Insured's funds from their funds transfer account at any financial institution through the communication of fraudulent transfer instructions.

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #8Fine ArtPublished value£130,000

Description of Cover

Fine arts and collectible objects of every description Including but not limited to paintings, drawings, prints, rare books and manuscripts, rugs, tapestries, etchings, photographs. numismatic objects, jewellery, sculpture, ceramics, video, artwork and other bona-fide works of art, or rarity, historic value, or artistic merit, property offered as gifts or for sale or while awaiting acceptance by the Insured, the Insured's Interest in residuary gifts and jointly owned property, property of others, meaning property loaned. Leased, rented or consigned or otherwise made available to the Insured, on a "wall to wall" basis, any other property of a fine art or collectable nature as more fully described above that the Insured has agreed to insure or assumed responsibility for either contractually or otherwise, all property including but not limited to frames. packing crates, installation and re Installation material, and technical equipment including video monitors, projectors, EDP hardware and software of a non-artistic value used in association with, or as part of exhibit used in direct association with an installation or exhibition, the Insured's reference library including but not limited to portfolios, books, exhibition catalogues, manuscripts, letters, documents, slides, photographs, negatives, videos and computer data.

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed
Lot #9Marine Primary LiabilityPublished value£640,000

To cover the Assured's legal and or contractual liability arising in connection with the Assureds activities as the statutory competent authority for Portsmouth International Port in respect of:

 Section A) - Legal and Contractual Liability.

 Section B) - Removal of Wreck including loss of revenue.

 Section C) - Clean-up Costs

Delivery: South East
Extensions: Tenders are required on the basis of an initial contract period of 3 years from 30 June 2022 with the option for the Contracting Authority to extend the contract by up to an additional 2 years.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As described in the invitation to tender documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices to be published March 2025 if extension option not taken up
First published
18 Mar 2022, 16:11 GMT
Last source update
18 Mar 2022, 16:11 GMT
Award evaluation window
29 Apr 2022 – …
Authority reference
P00004663
FTS notice number
2022/S 000-007463
Classification (CPV)
Accident and health insurance servicesAgricultural, farming, fishing, forestry and related productsDamage or loss insurance servicesEngineering, auxiliary, average, loss, actuarial and salvage insurance servicesFreight insurance and Insurance services relating to transportInsurance servicesLiability insurance services
Delivery area
South East (UKJ31)
Official registry OCID
ocds-h6vhtk-0323c1 Find a Tender
Contract terms
Performance terms

As described in the invitation to tender documentation

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
29 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
29 Apr 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Mar 2022 → 29 Apr 2022 · 3 dates
  1. Notice published
    18 Mar 2022, 16:11 GMT
  2. Submission deadline
    29 Apr 2022, 12:00 BST
  3. Bids opened
    29 Apr 2022, 12:01 BST

Contracting authority & participating public bodies

PORTSMOUTH CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services City Council, Portsmouth, South East, PO12BGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria