Interim Mechanical and Electrical Services Framework Agreement

CPV: Installation services of compressors · Installation services of electrical equipment · Installation services of fire protection equipment · Repair and maintenance services of building installations

Procedure method

Negotiated without publication of a contract notice

Legal basis

CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)

Procurement category

Services

Notice status

Awarded

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Framework agreement

Who may use this agreement

Not stated in the notice; call-off rights may be limited to the establishing authority

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

6 Dec 2021, 15:53 GMT

Last source update

6 Dec 2021, 15:53 GMT

FTS notice number

2021/S 000-030238

Classification (CPV)

Installation services of compressorsInstallation services of electrical equipmentInstallation services of fire protection equipmentRepair and maintenance services of building installations

Delivery area

South East (UKJ44)

Official registry OCID

ocds-h6vhtk-02fd95 Find a Tender

Why no open competition

Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive

Published justification

In 2018 Dover Harbour Board (DHB) awarded a framework agreement for provision of Mechanical and Electrical (M&E) services to the Port of Dover. The agreement was awarded as a 4 year term expiring October 2022. The contractor has encountered difficulties in delivering the services, due significantly to the impact of changes in planned activities as a result of COVID-19. These circumstances were unforeseeable and both parties have subsequently agreed that the collaborative plans to deliver the services are not sustainable and the contractor will cease to provide the services from 31/12/2021.

DHB cannot comply with the procedures with a prior call for competition due to the timelines required for compliance (even under an accelerated procedure) at this juncture due to resource constraints which prevent DHB from running a new tender process for such critical services alongside other pre-planned procurement activities required urgently in response to changes in regulations for UK Border Controls (UK EES).

DHB requires the services to be delivered efficiently with effect from 5 January 2022 and throughout 2022, so it has approached the second ranked contractor in the original tender to achieve a smooth transition to service delivery. The new contractor will commence works from 5 January 2022 and staff will transfer across in accordance with TUPE regulations.

DHB has determined that, given the situation it has found itself in, it would be reasonable to place a direct award for a period of 24 months in order to;

(i) provide a period stability to allow the contractor to transition delivery of the services effectively, and

(ii) provide stability for the affected staff in the interim.

During this interim contract period DHB intends to review its requirement for future M&E services and commence procurement to fulfil these future requirements.

The proposed contractor is DMA Group based at Unit 5 Beaufort House, ​Sir Thomas Longley Road, Rochester, Kent, ME2 4FB

For the avoidance of doubt, DHB shall not enter into this new framework agreement until 5 January 2022.

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

• DMA GroupFramework contractor Beaufort House, ​Sir Thomas Longley Road, Rochester, South East, ME2 4FB

No document links were published on the notice.