Official UK procurement notice
Intruder Alarm, Access Control and CCTV Service and Maintenance
Authority: UNIVERSITY OF LANCASTER (Education)
What is being bought
Published requirement descriptionLancaster University requires the services of a competent Supplier to undertake the service, maintenance and call-out to all intruder alarm, access control, vehicle barriers and CCTV systems identified by the Purchaser. This is currently, but not limited to, 110 security equipment installations, the vast majority of which are on the Lancaster University campus.
- The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.
- How the procedure runs: Invitation to Participate stage will be used to select a list of supplier to be invite to tender stage. See documentation for application requirements.
CPV: Access control system · Alarm systems · Repair and maintenance services of security equipment · Security cameras
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£325,000
- Condition of participationshortlisting
As per the ITP document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Cost: Criteria and weighting is subject to change and will be outlined in the tender documentation
- Quality: Criteria and weighting is subject to change and will be outlined in the tender documentation
- Condition of participationshortlisting
As per the ITP document
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Dec 2030
- First published
- 16 Feb 2026, 16:24 GMT
- Last source update
- 12 Jun 2026, 11:18 BST
- Award evaluation window
- Submission end – 8 May 2026
- Authority reference
SP/26/1459- FTS notice number
2026/S 000-013999- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06554eFind a Tender
- How it runs
Invitation to Participate stage will be used to select a list of supplier to be invite to tender stage. See documentation for application requirements.
How it was run
Official notice- Requests to participate (first stage)
- 16 Mar 2026, 10:00 GMT
- Submission deadline
- 16 Mar 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This ITP has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend.
Please register and download via the below link:
Timeline
16 Feb 2026 → 12 Jun 2026 · 6 dates- Tender notice published253 days ago16 Feb 2026, 16:24 GMT
- Submission deadline226 days ago16 Mar 2026, 10:00 GMT
- Award decision expected by172 days ago8 May 2026, 23:59 BST
- Assessment summaries sent170 days ago11 May 2026, 00:00 BST
- Contract starts149 days ago1 Jun 2026, 00:00 BST
- Latest notice published138 days ago12 Jun 2026, 11:18 BST
Notice history
5 events · 3 releases on Find a Tender · since 16 Feb 2026- Tender notice published16 Feb 2026, 16:24 GMTUK4
- Contract award notice published11 May 2026, 15:18 BSTUK6
- Status changed to complete11 May 2026, 15:18 BST
- Contract signature expected22 May 2026, 23:59 BSTscheduled
- Contract details notice published12 Jun 2026, 11:18 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DH Fire and security1 Jun 2026 – 31 May 2028 · up to 31 May 2031Extensions: Initial contract duration of 2 years plus three further one-year extensions, subject to mutual agreement (total contract duration 5 years) | £87,700 | 11 May 2026 | Awarded |
Contracts
Contract 1 · DH Fire and security
- Signed
- 22 May 2026
- Value
- £87,700
- Period
- 1 Jun 2026 – 31 May 2028 · up to 31 May 2031 with extensions
- Status
- active
- Extensions
- Initial contract duration of 2 years plus three further one-year extensions, subject to mutual agreement (total contract duration 5 years)
3 agreed KPIs: Response times to call outs · Resolution of call outs · Maintenance completion on time
- Response times to call outs
- Resolution of call outs
- Maintenance completion on time
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DH Fire and securityAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This ITP has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal In-Tend. Please register to download.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender