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Published 17 Apr 2025, 14:28 BST

Official UK procurement notice

Invitation to Quote for the Supply of Medway and Gravesham Textile Collections 2025-2029

Official notice

Authority: Medway Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Budget not disclosed£0exc. VAT
Submissions closed 2 May 2025
Contract term 1 yrends 22 May 2026 · up to 22 May 2029 with extensions · starts 22 May 2025

What is being bought

Published requirement description

Medway Council and Gravesham Council are seeking a textile bank provider to supply textile/shoe banks to our Recycling Points in council owned car parks/sites and pre-agreed privately owned sites with permission.

To empty banks at each site at a frequency that prevents banks becoming full and overflowing. This will be at least once a week.

To remove excess textile/shoe waste from around banks if found at the time of emptying textile banks.

1.3.3 To provide monthly tonnage reports for each site to the relevant Council.

To pay an agreed rate per tonne in receipt of the monthly tonnage report to the relevant Council for which the bank belongs to.

To maintain the textile banks to a high standard in conjunction with Health and Safety regulations.

The Contract is anticipated to commence 22nd May 2025 and will continue for a period of 12 months with an option to extend for a further 12 months after the 6 month review. With an added option to extend for a further 2 years after that unless terminated in accordance with the Conditions of Contract.

CPV: Refuse recycling services · Textile waste

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEVCSEPublished value£0
Contract period: 22 May 2025 – 22 May 2026 (1 yr) · up to 22 May 2029 with extensions
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: 21.05.2026 End of first year - Contract end date, with +1, +1, +1 options to extend.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Apr 2025, 14:28 BST
Last source update
17 Apr 2025, 14:28 BST
FTS notice number
2025/S 000-015944
Latest notice
Tender notice (UK4)
Classification (CPV)
Refuse recycling servicesTextile waste
Delivery area
South East (UKJ41)
Official registry OCID
ocds-h6vhtk-0504f0 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
2 May 2025, 12:00 BST
Submission deadline
2 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Apr 2025 → 22 May 2025 · 3 dates
  1. Tender notice published
    17 Apr 2025, 14:28 BST
  2. Submission deadline
    2 May 2025, 12:00 BST
  3. Contract starts
    22 May 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    17 Apr 2025, 14:28 BST
    UK4

Contracting authority & participating public bodies

Medway Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWYH-3898-LDQR Medway Council, Medway, South East, ME4 4TRContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender