Official UK procurement notice
IT Asset Management Tool (ITAM)
Authority: ORDNANCE SURVEY LIMITED (Public body)
What is being bought
Published requirement descriptionOS is now seeking a SaaS solution to replace its current IT Asset Management tool, to support its core functions. OS currently uses Flexera FNMS as its ITAM tool, the support and maintenance for this is set to expire in November 2025.
The main users who will be utilising the tool, is the IT Asset Management Team. Other areas of the business will also use this for reference and administration purposes (IT Service Desk and Support teams; up to 40 users).
- The authority expects to re-tender this requirement around 1 Jul 2028, 00:59 BST.
- How the procedure runs: Competitive flexible procedure with presentations. Please see Invitation to Tender document for full details.
CPV: IT software package · Inventory management software package · License management software package · Miscellaneous software package and computer systems
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality 60% Social Value 10% Price 30% Please Instructions for Tendering Document for full details of the award criteria for this Tender.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2028
- First published
- 15 Aug 2025, 15:55 BST
- Last source update
- 15 Aug 2025, 15:55 BST
- Award evaluation window
- Submission end – 28 Nov 2025
- FTS notice number
2025/S 000-049242- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058932Find a Tender- Contract terms summary
Please see Appendix 2 - Contract for full details on payment terms.
- How it runs
Competitive flexible procedure with presentations. Please see Invitation to Tender document for full details.
How it was run
Official notice- Submission deadline
- 12 Sept 2025, 12:00 BST
- Clarification deadline
- 2 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 Aug 2025 → 1 Feb 2026 · 5 dates- Tender notice published15 Aug 2025, 15:55 BST
- Clarification questions by2 Sept 2025, 17:00 BST
- Submission deadline12 Sept 2025, 12:00 BST
- Award decision expected by332 days ago28 Nov 2025, 23:59 GMT
- Contract starts268 days ago1 Feb 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published15 Aug 2025, 15:55 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender