Ivy Learning Trust Human Resources System

The Client, a Multi-School Trust, consists of 14 schools across Enfield and Hertfordshire. The Client is currently expanding and requires a uniform, robust, and easily managed HR system in place which can be distributed and utilised by all schools. The system must create efficiencies, cost savings, improve data provision and allow online self-service by staff whilst having the capabilities to be added to as the Client expands and becomes responsible for more schools. There are currently different specialist IT systems in place with HR provisions, which are outside the core HR data management system. This means that many administrative tasks are carried out manually by HR staff instead of uniformly. The system needs to be cloud based to allow ease of access for the Client to all information provided by each school. The Client is willing to either procure the relevant software or access to a system which is hosted on the provider’s site. Options should be provided for both, or either. As the Client consists of multiple schools, it is preferential for any on-site visits to be undertaken by a member of staff with Advanced DBS clearance which has been obtained within the past 3 years. Should training or implementation only require online access, this will not be necessary.Self-service should be available to managers and staff over several functions including completing and signing off performance reviews, completing sickness or absence forms, and booking and approving of leave or training courses.Implementation of the system is vital for the Client, and ensuring the system is accessible to all schools will be required January 2024. This is inclusive of all necessary training, installations, and set up. A full implementation plan will be required as part of the tender documentation and will need to be approved by the Client, with all dates agreed upon.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.- Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.- Desirable characteristics are elements of the tender which are to be scored by the Client.A panel of the Client’s staff will undertake the evaluation process. The Client will consider quality and price in the evaluation of tenders. These are weighted to reflect relative importance and scored accordingly.The full evaluation methodology breakdown and the factors to be considered in judging the award criteria are set out in the Invitation to Tender document.