Official UK procurement notice
Landscaping Services - Lot 1 Moray
Authority: Highlands and Islands Enterprise
What is being bought
Published requirement descriptionThis is a Contract Award Notice and as such the procurement process is complete.
HIE required a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and
soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE’s commercial and HIE occupied property portfolio. These services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
The initial 2.75-year budget available to deliver this service for this particular lot was between GBP 192k and GBP 220k(excluding VAT).
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
CPV: Grounds maintenance services · Hedge trimming · Horticultural services · Landscape gardening services · Landscaping work · Snow-clearing services
The lotProcurement structure
single lot · value publishedLot #1HIE’s current requirements are divided into 8 Lots:AwardedRenewalPublished value£300,000
HIE’s current requirements are divided into 8 Lots:
1 Moray
2 Inner Moray Firth
3 Argyll and the Islands
4 Caithness and Sutherland
5 Lochaber
6 Skye and Wester Ross
7 Innse Gall (Western Isles)
8 Orkney
As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014:
- below the small lot threshold and
- does not exceed 20% of the estimated aggregated value of all the combined Lots and
- does not exceed GBP 50k
Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5and 6 via a selective competitive process.
Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with ‘Landscaping Services’ in the contract description.
Please refer to the “Restriction on Number on Lots Awarded” section in the Scope of Requirements document. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Management & Delivery Methodology: 30%
- Management & Delivery Team: 25%
- Risks & Challenges: 10%
- price: 30%
- Sustainability: 5%
Published award criteria (5)
- Management & Delivery Methodology: 30%
- Management & Delivery Team: 25%
- Sustainability: 5%
- Risks & Challenges: 10%
- Price: 30%
- Suitability
4A.2A: Is it a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question:
The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract a valid Waste Carriers Licence.
- Condition of participationno text publishedMinimum: It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below: 4B5B Employer’s (Compulsory) Liability Insurance - GBP 5M for each and every claim http:/…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
- First published
- 12 Feb 2021, 16:16 GMT
- Last source update
- 18 Jun 2021, 11:14 BST
- Award evaluation window
- 7 Apr 2021 – …
- Authority reference
FTS003- FTS notice number
2021/S 000-013842- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0292e9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Contracting authorities may lay down special conditions relating to the performance of a contract, provided that they are linked to the subject-matter of the contract.
Those conditions may include economic, innovation-related, environmental, social or employment-related considerations.
The contract will include Key Performance Indicators (KPI's) which can be found within the Tender documentation.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: The figures used in II.1.7 & V.2.4. reflect the 3.75-year contract value (including the optional extension). (SC Ref:655208)
How it was run
Official notice- Submission deadline
- 7 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 7 Apr 2021, 12:00 BST
Timeline
7 Apr 2021 → 18 Jun 2021 · 3 dates- Submission deadline7 Apr 2021, 12:00 BST
- Bids opened7 Apr 2021, 12:00 BST
- Notice published18 Jun 2021, 11:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Jun 2021, 11:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Higher Ground Community Services LtdSME | £286,150 † | — | Awarded |
Contracts
Contract 013842-2021-FTS003-1 · Higher Ground Community Services LtdSME
- Signed
- 4 Jun 2021
- Value
- £286,150
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Higher Ground Community Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.