Find a TenderAwarded
Published 4 Dec 2023, 11:05 GMT

Official UK procurement notice

Laser Ablation Micro-Sampling System

Official notice

Authority: University of Southampton (Charity / VCSE)

GoodsOpen procedure
Published estimate£260,000exc. VAT23.1% below published estimate
Submissions closed 22 Jan 2024awarded 12 Mar 2023
Awarded to Teledyne Instruments Inc

What is being bought

Published requirement description

The University of Southampton was looking to purchase a Laser Ablation Micro-Sampling System for connection to various ICP-MS instruments for the purpose of carrying out spatially resolved elemental and isotopic measurements in a wide range of earth, anthropogenic and biological materials. We have a particular interest in fast imaging/mapping applications. The supplied laser ablation micro-sampling system will be coupled to a range of mass spectrometers in our Research Facility including a Nu Instruments Vitesse TOF-ICP-MS, a Thermo Scientific Neoma MS/MS-MC-ICP-MS, a Thermo Scientific Neptune MC-ICP-MS, Thermo Scientific Element XR HR-ICP-MS, Agilent 8900 QQQ-ICP-MS and a Thermo Scientific X-Series ICP-MS. The laser ablation system will be used principally for fast mapping/imaging applications in conjunction with our Thermo Scientific Neoma MS/MS-MC-ICP-MS and Nu Vitesse TOF-ICP-MS. As such, it must be capable of achieving repetition rates of up to 1KHz with fast sample transport/washout. It is anticipated that the system will also be used for more conventional 'analytical-type' analyses on all of our ICP-MS instruments. The supplied system must seamlessly integrate with the hardware and software of our ICP-MS instruments to permit fully programmed/automated analyses. The laser within the system must be capable of coupling with a wide range of materials in a range of formats.

CPV: Laboratory, optical and precision equipments (excl. glasses) · Lasers

The lotProcurement structure

single lot · value published
Lot #1The University of Southampton was looking to purchase a Laser Ablation Micro-sampling…AwardedPublished value£260,000

The University of Southampton was looking to purchase a Laser Ablation Micro-sampling System for connection to various ICP-MS instruments for the purpose of carrying out spatially resolved elemental and isotopic measurements in a wide range of earth, anthropogenic and biological materials. We have a particular interest in fast imaging/mapping applications. The supplied laser ablation micro-sampling system will be coupled to a range of mass spectrometers in our Research Facility including a Nu Instruments Vitesse TOF-ICP-MS, a Thermo Scientific Neoma MS/MS-MC-ICP-MS, a Thermo Scientific Neptune MC-ICP-MS, Thermo Scientific Element XR HR-ICP-MS, Agilent 8900 QQQ-ICP-MS and a Thermo Scientific X-Series ICP-MS. The laser ablation system will be used principally for fast mapping/imaging applications in conjunction with our Thermo Scientific Neoma MS/MS-MC-ICP-MS and Nu Vitesse TOF-ICP-MS. As such, it must be capable of achieving repetition rates of up to 1KHz with fast sample transport/washout. It is anticipated that the system will also be used for more conventional 'analytical-type' analyses on all of our ICP-MS instruments. The supplied system must seamlessly integrate with the hardware and software of our ICP-MS instruments to permit fully programmed/automated analyses. The laser within the system must be capable of coupling with a wide range of materials in a range of formats.

Procurement Process:

This procurement process was conducted as an Open procedure consisting of an Invitation to Tender stage only.

Contract Period:

The University entered into a five-year contract with the awarded supplier, consisting of a one-year delivery lead time then a four-year warranty period to commence upon delivery and acceptance of the goods.

There is also an option to extend by a further 3 years subject to satisfactory performance and at the discretion of the University. Additional information: This contract was NOT suitable for splitting into Lots. This is the purchase of a single piece of equipment therefore dividing the requirement into Lots would undermine proper execution of the Contract and would not be possible from a technical perspective.

Delivery: South East · Southampton, Hampshire, UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 67%Price: 30%Environmental: 3%
Published sub-criteria (4)
  • Highly Desirable Technical Requirements: 48%
  • Desirable Technical Requirements: 19%
  • price: 30%
  • Sustainability Requirements: 3%
Published award criteria (5)
  • Mandatory Technical Requirements: Pass/Fail
  • Highly Desirable Technical Requirements: 48%
  • Desirable Technical Requirements: 19%
  • Sustainability Requirements: 3%
  • Price: 30%
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as a parent company guarrentee or bank guarantee where a Tenderer's Business Risk score is: "Moderate Risk", "High Risk", "Very High Risk" or "Not Rated", based on the rating provided by Creditsafe.

    Where a Business Risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or to commit to obtain prior to the commencement of the Contract, the following minimum insurance levels: - Public Liability - £10 million - Product Liability - £10 million - Employers Liability - £…
  • Technical & professional ability

    Tenderers attention is drawn to the MANDATORY requirements of the award criteria:

    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Mandatory technical requirements
    • Economic and Financial Standing
    • Insurance
    • Compliance with equality legislation
    • Health and Safety
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
4 Dec 2023, 11:05 GMT
Last source update
18 Mar 2024, 10:41 GMT
Award evaluation window
22 Jan 2024 – …
Authority reference
2022UoS-0604
FTS notice number
2024/S 000-008591
Classification (CPV)
Laboratory, optical and precision equipments (excl. glasses)Lasers
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-042150 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton), to manage this procurement and to communicate with tenderers. All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and that all communications with the University, including submission of Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the Tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register on In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulation 2015, the University intends to publish the value of any resulting contract at the award stage and reserves the right to do so. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Cost and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by Tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
22 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
22 Jan 2024, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Jan 2024 → 18 Mar 2024 · 3 dates
  1. Submission deadline
    22 Jan 2024, 12:00 GMT
  2. Bids opened
    22 Jan 2024, 12:01 GMT
  3. Notice published
    18 Mar 2024, 10:41 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Mar 2024, 10:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £199,9561 contract exc. VAT
Bids received 2
Contracts signed 1latest 12 Mar 2023
Awarded toValueDateStatus
Teledyne Instruments Inc£199,956 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic———

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation GB-UKPRN: 10007158 HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Teledyne Instruments IncAwarded supplierUS EIN 95-4888283 1049 Camino Dos Rios, Thousand Oaks CA, South East, 91360Contact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.