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Published 31 Mar 2023, 17:39 BST

Official UK procurement notice

LCC - Provision of Food Waste Processing and Transportation Services for Lincolnshire County Council

Official notice

Authority: Lincolnshire County Council (Local council)·Consortium: 2 public authorities

2 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: East Midlands (UKF3)
Budget not disclosedValue not published
Submissions closed 7 May 2024
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The services being procured as part of this Procurement are the haulage and treatment, via anaerobic digestion, of domestic and Trade Food Waste and its Leachate. The Contract will run for a period of five years commencing 1st September 2025. There will be an option for the Council to extend the Contract by two periods of up to two years each to a maximum contract term of nine [9] years. The Contract will be Lotted into two Lots - North and South - and Suppliers can bid for one or both Lots.

At present domestic Food Waste is co-mingled with residual waste and disposed of with residual waste by incineration, however, the Council anticipates that household collections of separated Food Waste will commence from 2025, with a two -phased approach with Gainsborough and Sleaford WTS commencing separate weekly Food Waste collections from autumn 2025 and the remaining 5 WCAs commencing collections throughout winter 2025 with all collecting Food Waste by 31st March 2026.

Food Waste will be collected weekly by the WCAs and be delivered to the Customer’s waste transfer stations to be bulked up and collected by the Supplier for haulage to the Supplier’s Facility for treatment. Food Waste may be presented loose, within a bag or other packaging. The Supplier is expected to collect and handle the Food Waste in this form. Leachate will be stored in tanks which the Supplier will empty and haul to the Supplier’s Facility for treatment. It is estimated that, once all Collection Points are collecting Food Waste, the volume of Food Waste shall be approximately 30,000 – 50,000 tonnes per year, though this is not guaranteed, and actual volumes presented may vary from this figure. The volume of leachate from the Food Waste is currently unknown although the Customer anticipates the tanks will require emptying on a weekly basis and the tanks will be between 2,800 litres and 3,800 litres depending on the size of the WTS.

CPV: Refuse disposal and treatment · Sewage, refuse, cleaning and environmental services

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1NorthRenewal

The services being procured as part of this Procurement are the haulage and treatment, via anaerobic digestion, of domestic and trade Food Waste and its Leachate. The Contract will run for a period of five years commencing 1st September 2025. There will be an option for the Council to extend the Contract by two periods of up to two years each to a maximum contract term of nine [9] years. The Contract will be Lotted into two Lots - North and South - and Suppliers can bid for one or both Lots.

Lot 1 - North - comprises of the following Waste Transfer Stations;

Louth, Gainsborough and Lincoln

At present domestic Food Waste is co-mingled with residual waste and disposed of with residual waste by incineration, however, the Council anticipates that household collections of separated Food Waste will commence from 2025, with a two -phased approach with Gainsborough and Sleaford WTS commencing separate weekly Food Waste collections from autumn 2025 and the remaining 5 WCAs commencing collections throughout winter 2025 with all collecting Food Waste by 31st March 2026.

Food Waste will be collected weekly by the WCAs and be delivered to the Customer’s waste transfer stations to be bulked up and collected by the Supplier for haulage to the Supplier’s Facility for treatment. Food Waste may be presented loose, within a bag or other packaging. The Supplier is expected to collect and handle the Food Waste in this form. Leachate will be stored in tanks which the Supplier will empty and haul to the Supplier’s Facility for treatment. It is estimated that, once all Collection Points are collecting Food Waste, the volume of Food Waste shall be approximately 30,000 – 50,000 tonnes per year, though this is not guaranteed, and actual volumes presented may vary from this figure. The volume of leachate from the Food Waste is currently unknown although the Customer anticipates the tanks will require emptying on a weekly basis and the tanks will be between 2,800 litres and 3,800 litres depending on the size of the WTS.

Delivery: East Midlands
Extensions: There is the option to extend by 2 further periods of up to 2 years to a maximum contract period of 9 years.Variant bids: not allowed
90510000 Refuse disposal and treatment
Lot #2SouthRenewal
Delivery: East Midlands
Extensions: There is the option to extend by 2 further periods of up to 2 years to a maximum contract period of 9 years.Variant bids: not allowed
90510000 Refuse disposal and treatment

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
31 Mar 2023, 17:39 BST
Last source update
5 Apr 2024, 17:09 BST
Award evaluation window
7 May 2024 – …
Authority reference
DN663863
FTS notice number
2024/S 000-011189
Classification (CPV)
Refuse disposal and treatmentSewage, refuse, cleaning and environmental services
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-03b7f8 Find a Tender

Publisher note: The Council invites Suppliers to express their interest in this opportunity via the Pro-Contract portal no later than 10th May 2023 at 12:00. Suppliers who express an interest are also asked to complete the premarket engagement questionnaire published alongside this PIN in the Pro-Contract tender box. Please complete and submit your completed pre-market engagement questionnaire through the Pro-Contract messaging portal no later than 10th May 2023 at 12:00. The Council is inviting Suppliers to attend one of two pre-market engagement events at the Council’s Energy from Waste facility to be held on 23rd May and 25th May 2023. Suppliers can express their interest in attending one of these events via the Pro-Contract portal no later than 10th May 2023 at 12:00, stating their preferred date for attendance. A presentation will be delivered and any questions and answers raised at the events will be documented and shared via the Pro-Contract portal with all suppliers who have expressed an interest in the opportunity. This is a prior information notice, and is not a call for competition. Therefore full particulars of the procedure, nature and quantity of the services required are yet to be finalised and will be refined through this call for market involvement.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
7 May 2024, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bids opened
7 May 2024, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

10 Jul 2023 → 7 May 2024 · 4 dates
  1. Next notice expected
    10 Jul 2023, 00:00 BST
  2. Notice published
    5 Apr 2024, 17:09 BST
  3. Submission deadline
    7 May 2024, 15:00 BST
  4. Bids opened
    7 May 2024, 15:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 5 Apr 2024
  1. Status changed to active
    5 Apr 2024, 17:09 BST
  2. Procurement method changed
    5 Apr 2024, 17:09 BST
  3. Deadline published: 7 May 2024, 15:00 BST
    5 Apr 2024, 17:09 BST
  4. Buyer details updated
    5 Apr 2024, 17:09 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Lincolnshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Orchard House, Orchard Street, Lincoln, East Midlands, LN1 1BAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Legal Services LincolnshireReview body LincolnContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.