Official UK procurement notice
Light Touch Concession Contract for the Provision of Catering and Venue Services at Pembroke Lodge
Authority: The Royal Parks Ltd (Public body)
What is being bought
Published requirement descriptionThis procurement is being conducted in accordance with the Procurement Act 2023 as a Light Touch Concession Contract, utilising a two-stage Competitive Flexible Procedure.
The opportunity relates to the provision of catering and venue services at Pembroke Lodge, a prominent Grade II listed Georgian property situated within Richmond Park. The successful concessionaire will be responsible for the delivery of high-quality hospitality services, including but not limited to café operations, weddings, private functions, and corporate events, under a concession arrangement.
The procurement will be undertaken in two stages:
Stage One: Selection of suitably qualified suppliers based on experience, capability, and financial standing.
Stage Two: Invitation to shortlisted suppliers to submit detailed proposals. The Authority reserves the right to enter into negotiations during this stage to refine tenders and ensure best value.
To view this notice, please click here:
- How the procedure runs: This Procurement is being conducted in accordance with the Procurement Act 2023 as a Light Touch Concession, using a two stage Competitive Flexible Procedure. This document describes how Stage 2 (Invitation to Tender) of the procurement will be conducted, including an indicative timetable, our requirements, award criteria and how to respond to this opportunity.
CPV: Catering services · Event services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£55,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- ConcessionLight touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jul 2025, 16:05 BST
- Last source update
- 11 Feb 2026, 19:05 GMT
- Award evaluation window
- Submission end – 15 Jan 2026
- FTS notice number
2025/S 000-041411- Accelerated
- Light touch contract
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05625dFind a Tender
- How it runs
This Procurement is being conducted in accordance with the Procurement Act 2023 as a Light Touch Concession, using a two stage Competitive Flexible Procedure. This document describes how Stage 2 (Invitation to Tender) of the procurement will be conducted, including an indicative timetable, our requirements, award criteria and how to respond to this opportunity.
How it was run
Official notice- Requests to participate (first stage)
- 12 Aug 2025, 12:00 BST
- Submission deadline
- 12 Aug 2025, 12:00 BST
- Clarification deadline
- 10 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Not allowed
- Accepted languages
- en
Timeline
18 Jul 2025 → 1 Nov 2026 · 6 dates- Tender notice published18 Jul 2025, 16:05 BST
- Clarification questions by10 Aug 2025, 12:00 BST
- Submission deadline12 Aug 2025, 12:00 BST
- Award decision expected by286 days ago15 Jan 2026, 23:59 GMT
- Latest notice published259 days ago11 Feb 2026, 19:05 GMT
- Today29 Oct 2026
- Contract startsin 2 days1 Nov 2026
Notice history
4 events · 3 releases on Find a Tender · since 18 Jul 2025- Tender notice published18 Jul 2025, 16:05 BSTUK4
- Tender notice published22 Jul 2025, 12:06 BSTUK4
- Procurement termination notice published11 Feb 2026, 19:05 GMTUK12
- Status changed to cancelled11 Feb 2026, 19:05 GMT
Published amendments (1)
To respond to this opportunity, please use the following Link: https://www.delta-esourcing.com/respond/9D62AT6Q9Z or paste the following access 9D62AT6Q9Z code into your response manager. If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 29 Jan 2026 | CancelledFollowing the publication of UK4: Tender notice(s); 2025/S 000-041962 and 2025/S 000-041411, the contracting authority has decided to terminate this procurement and will not be proceeding to awarding the contract. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender