Find a TenderAwarded
Published 5 Jun 2023, 08:35 BST

Official UK procurement notice

Lightwave Vector Network Analyser

Official notice

Authority: University of Southampton (Charity / VCSE)

GoodsOpen procedure
Published estimate£733,000exc. VAT0.1% below published estimate
Submissions closed 7 Jul 2023awarded 4 Aug 2023
Awarded to Keysight Technologies UK Limited

What is being bought

Published requirement description

This purchase is for an opto-electronic (lightwave) network analyser and is part of a project that aims at establishing an open experimental facility for the UK research community that will enable its users to characterise the bandwidth of their photonic components and circuits up to very high frequencies. The new facility will enable the high speed characterisation of components and circuits that convert electrical signals into optical signals, optical signals into electrical signals as well components that have electrical inputs and outputs or optical inputs and outputs. This allows testing of for example optical modulators, photodetectors, transmitter modules, receiver modules, etc. The frequency range that the equipment will be capable of is such that a deeper understanding of components and circuits will be gained, allowing development of components that can serve future application requirements in optical data communications and beyond.

The equipment will benefit from being situated at the University of Southampton, which has established strong experimental capabilities in areas, such as photonics, communications and the life sciences. Research at the extended cleanroom complex of Southampton's Zepler Institute, a unique facility in UK academia, will benefit from the availability of this equipment, which will enable fabrication and advanced applications research to be intimately connected.

CPV: Analysers

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£733,000
Delivery: South East · Southampton, Hampshire, UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (4)
  • Desirable Technical Requirements: 40%
  • Training Requirements: 20%
  • Support and Implementation Requirements: 10%
  • price: 30%
Published award criteria (5)
  • Mandatory Technical Requirements: Pass/Fail
  • Desirable Technical Requirements: 40%
  • Training Requirements: 20%
  • Support and Implementation Requirements: 10%
  • Price: 30%
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called CreditSafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as a parent company or a bank guarantee where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by CreditSafe.

    Where a Business Risk Score from our external system is not available then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum levels of insurance: Employers (Compulsory) Liability: £10 million GBP per occurrence. Public Liability: £10 mill…
  • Technical & professional ability

    Tenderers attention is drawn to the MANDATORY requirements of the award critera:

    • Mandatory Technical Requirements 1.1 - 1.13
    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Economic and Financial Standing
    • Insurance
    • Compliance with equality legislation
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
5 Jun 2023, 08:35 BST
Last source update
4 Aug 2023, 13:45 BST
Award evaluation window
7 Jul 2023 – …
Authority reference
2023UoS-0678
FTS notice number
2023/S 000-022749
Classification (CPV)
Analysers
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-03d386 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
7 Jul 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Jul 2023 → 4 Aug 2023 · 3 dates
  1. Submission deadline
    7 Jul 2023, 12:00 BST
  2. Bids opened
    7 Jul 2023, 12:01 BST
  3. Notice published
    4 Aug 2023, 13:45 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Aug 2023, 13:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £732,3081 contract exc. VAT
Bids received 1
Contracts signed 1latest 4 Aug 2023
Awarded toValueDateStatus
Keysight Technologies UK Limited£732,308 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic0——

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation GB-UKPRN: 10007158 BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.