Official UK procurement notice
Cleaning Services · Crystal Facilities Management for Torbay Council (Sept 2023)
Authority: Torbay Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFor the provision of Cleaning Services at specific sites for Torbay Council Corporate Buildings, Temporary Accommodation and Hostel. The Council may require the provision of additional extra hours throughout the duration of the contract. The contract may also be varied to include or exclude other locations within the contract period.
CPV: Cleaning and sanitation services · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Torbay Council Corporate BuildingsAwardedRenewal
This is for the provision of Cleaning Services at specific sites for Torbay Council Corporate Buildings.
Torbay Council and its services operate from various corporate buildings based across Torquay, Paignton and Brixham. Properties and sites included in the service range from public buildings, historic buildings, a nursery, and a café, with Council staff, customers, and the public utilising these buildings.
Lot #2Temporary Accommodation / HostelCancelledRenewal
Torbay Council currently has 43 temporary accommodation properties, which are located in Torquay, Paignton and Brixham. There are 38 self-contained properties and 2 HMO’s (House in Multiple Occupancy). The Temporary accommodation properties will require void cleaning (flipping), before a new tenant(s) move in. This is a specialist cleaning service that is required for the vacated properties. The HMO properties require regular cleaning of the communal areas and void cleaning of the bedrooms once a tenant has moved out.
No site plans are available for the Temporary Accommodation.
The Hostel is located in Torquay and compromises of 29 bedrooms (of which, 26 of those bedrooms have en-suite shower rooms) and communal areas. The communal areas required to be cleaned twice weekly and void cleans will be required once a bedroom has become vacant.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Torbay Council Corporate Buildings | 40% | 50% | 10% | |
| 2 · Temporary Accommodation / Hostel | 45% | 45% | 10% |
- Price carries 45–50 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Sept 2023, 13:23 BST
- Last source update
- 26 Mar 2024, 11:09 GMT
- Award evaluation window
- 26 Oct 2023 – …
- Authority reference
DN690934- FTS notice number
2024/S 000-009769- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0403d4Find a Tender
How it was run
Official notice- Submission deadline
- 26 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 26 Oct 2023, 12:05 BST
Timeline
26 Oct 2023 → 26 Mar 2024 · 4 dates- Submission deadline26 Oct 2023, 12:00 BST
- Bids opened26 Oct 2023, 12:05 BST
- Contract starts8 Jan 2024
- Notice published26 Mar 2024, 11:09 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Mar 2024, 11:09 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Torbay Council Corporate Buildings1 award | |||
| Crystal Facilities ManagementSME | £847,050 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Lot 1 - Torbay Council Corporate Buildings · Crystal Facilities ManagementSME
- Signed
- 11 Jan 2024
- Value
- £847,050
- Period
- … – 7 Jan 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Torbay Council Corporate Buildings | 8bids · 8 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Crystal Facilities ManagementAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.