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Published 30 Apr 2026, 14:58 BST

Official UK procurement notice

Mailing Services 2026 · UK public procurement notice

Official notice

Authority: THE UNIVERSITY OF WESTMINSTER (Education)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: London (UKI)
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT
Submissions closed 3 Jun 2026
Contract term 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

The University of Westminster is seeking a supplier to manage and deliver comprehensive mailing services for a period of 3-5 years. The appointed provider will be responsible for the efficient, secure, and timely handling of all outgoing University mail.

Details of the required services are included in the tender documentation.

Aims and Outcomes

The objectives of the contract include:

  • To maintain or improve the existing mailing services.
  • To deliver the services in line with the attached specification.
  • To actively seek improvement in cost and quality of the service over the life of the contract.

CPV: Mailing services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£500,000
Contract period: 1 Aug 2026 – 31 Jul 2029 (3 yrs) · up to 31 Jul 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: 24 month extension possible either as a single extension or as 2 x 12 month extensions
79571000 Mailing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Pricing Schedule: 40%
Published award criteria (2)
  • Quality: Quality broken down into: Experience, Delivery, Added Value, Response to complaints and Climate Change & Social Value
  • Pricing Schedule: Completion of the Pricing Schedule
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Apr 2026, 14:58 BST
Last source update
30 Apr 2026, 14:58 BST
Award evaluation window
Submission end – 30 Jun 2026
Authority reference
DN813949
FTS notice number
2026/S 000-040018
Latest notice
Tender notice (UK4)
Classification (CPV)
Mailing services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-068f7c Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
3 Jun 2026, 12:00 BST
Clarification deadline
15 May 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

30 Apr 2026 → 1 Aug 2026 · 5 dates
  1. Tender notice published179 days ago
    30 Apr 2026, 14:58 BST
  2. Clarification questions by164 days ago
    15 May 2026, 23:59 BST
  3. Submission deadline145 days ago
    3 Jun 2026, 12:00 BST
  4. Award decision expected by118 days ago
    30 Jun 2026, 23:59 BST
  5. Contract starts87 days ago
    1 Aug 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Apr 2026, 14:58 BST
    UK4

Contracting authority & participating public bodies

THE UNIVERSITY OF WESTMINSTER

Contracting authorityPublic authority - sub-central government GB-COH: 00977818 · GB-PPON: PZDG-5552-BTGG 309 Regent Street, London, London, W1B 2HWContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender