Official UK procurement notice
Multifunctional Devices and Digital Transformation Solutions Framework
Authority: Crescent Purchasing Consortium (CPC)·Consortium: 3 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe Framework will provide access to a comprehensive range of Multifunctional Devices and Digital Transformation Solutions. It is being established to meet the needs of Crescent Purchasing Consortium Members,www.thecpc.ac.uk/members/regions.php ↗ and is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at www.npg-ltd.com/tenders/ ↗
The Framework will be let across two Lots. There will be a maximum of 8 suppliers awarded a place on Lot 1 and a maximum of 10 suppliers on Lot 2.
CPV: Archiving services · Business and management consultancy services · Cameras · Card for printing · Colour graphics printers · Computer accessories · Computer equipment and supplies · Computer screens and consoles · Computer supplies · Computer support and consultancy services · Computer-related equipment · Digital cameras · +77 more
How this framework works
From the published notice- Bids received
- 21 bids on the busiest of 2 lots · 13 suppliers appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Multifunctional Devices and Associated Services and SuppliesAwarded
This Lot will provide access to a comprehensive suite of multifunctional devices and supplies and services, encompassing, but not be limited to, the following supplies, services and solutions:
- Mono and/or mono/colour capable devices
- A number of multifunctional device specification ranges defined by print speed covering units up to 125 pages per minute, including associated options such as card readers
- A number of high volume production devices defined by print speed covering units from 90 pages per minute upwards, including associated production accessories and optional extras.
- A range of desk top printers to complement the multifunctional device ranges
- A range of 3D printers
- A range of wider format and other specialist printers
- Refurbished/remanufactured multifunctional devices and printers
- Production/print management software
- Print management software
- Other related print and document management software
- Associated services to include:
- Print Audit Services
- Project Management Services
- IT Support Services
The Lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this Lot.
There will be a maximum of eight suppliers awarded a place on this Lot Additional information: Please note the award criteria and weighting for Lot 2 Digital Transformation Solutions was 30% Price and 70% Quality and not the Lot 1 Quality Weighting 60% and Price Weighting 40%, stated within Lot 2 Section II.2.5 Award Criteria.
Lot #2Digital Transformation SolutionsAwarded
This Lot will provide access to a comprehensive suite of Digital Transformation Solutions, encompassing, but not be limited to, the following solution categories:
- Audio Visual Supplies and Services
- Cloud Services
- Document Storage and Distribution Services
- Electronic Document Management Systems and Services
- External Print and Related Services
- High Volume/production print devices and associated supplies and services
- Hybrid Mail
- ICT Hardware, Software and Peripherals
- ICT Support Services
- Mail Management Services including Mail Room Services
- Multifunctional Devices and Associated Supplies and Services
- Scanning and Archiving Services
- Telecommunications Supplies and Services
The Lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this Lot.
There will be a maximum of ten suppliers awarded a place on this framework Lot. Additional information: Please note the award criteria and weighting for Lot 2 Digital Transformation Solutions was 30% Price and 70% Quality and not the Lot 1 Quality Weighting 60% and Price Weighting 40%, stated within Lot 2 Section II.2.5 Award Criteria.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Lot 1 Quality: 60%
- price: 40%
Published award criteria (2)
- Lot 1 Quality: 60.00%
- Price: 40.00%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Multifunctional Devices and Digital Transformation Solutions Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Apr 2021, 16:09 BST
- Last source update
- 26 Apr 2021, 16:09 BST
- Authority reference
CA7747 - CPC/DU/MFD/03A- FTS notice number
2021/S 000-008919- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02aa48Find a Tender
- Review procedure
Crescent Purchasing Consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: CPC Internal Reference Number is CPC/DU/MFD/03A. The framework is being delivered by Crescent Purchasing Limited through Crescent Purchasing Consortium and its partners Dukefield Procurement Limited. Dukefield Procurement Limited are acting as agents of Crescent Purchasing Consortium in the development and on-going contract management of this framework. The Contracting Authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at https://suppliers.multiquote.com, the tender is available from the Opportunities menu on the login page of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights: (a) To terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) To make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) To award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation; (d) To disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) Seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) Where the Contracting Authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the Contracting Authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) Where the Contracting Authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Contracting Authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications / discussion documents to the market where appropriate to the subject matter of this procurement. (h) The Contracting Authority will not be liable for any costs incurred by tenderers. (i) The value of the framework provided in section II.1.5 is only an estimate and the Contracting Authority will not guarantee any business through this framework agreement; and (j) The Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies as stated in II.1.4. Tenderers should note, in reference to Section IV.1.3), Envisaged maximum number of participants to the framework: Where, following the evaluation of bids, more than one Tenderer is tied with the same final evaluation score and are ranked in the last supplier award position within a particular Lot, each of these tenderers shall be deemed to occupy the last Framework Agreement contract award position for the purpose of calculating the maximum number of Suppliers under the framework Lot. The Contracting Authority will award a Framework Agreement to additional Tenderers beyond the stated maximum number on any particular Lot, where their final evaluation score (s) is within 0.5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each Lot of this framework is 8th place on Lot 1 and 10th place on Lot 2. Therefore on a lot by lot basis, Tenderers within 0.5 %, along with the Tenderer in last placed position,shall be deemed to occupy the last Framework Agreement contract award position for each respective lot.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Multifunctional Devices and Associated Services and Supplies
- Signed
- 26 Apr 2021
- Value
- £210,000,000
- Status
- active
Digital Transformation Solutions
- Signed
- 26 Apr 2021
- Value
- £230,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Multifunctional Devices and Associated Services and Supplies | 21bids | — | — | — |
| 2 · Digital Transformation Solutions | 12bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- EducationContracting authority
- Public SectorContracting authority
Dispute resolution & review bodies
- Crescent Purchasing ConsortiumMediation bodyReview bodyReview contact point
Framework contractors & participating bidders
13 commercial parties on the notice- Agilico Workplace Technologies (North) LtdFramework contractor
- Altodigital Networks LtdFramework contractor
- Apogee Corporation LimitedFramework contractor
- Canon UK LtdFramework contractor
- Konica MinoltaFramework contractor
- Kyocera Document SolutionsFramework contractor
- Ricoh UK LtdFramework contractor
- Swiss Post Solutions LtdFramework contractor
- The Arena GroupFramework contractor
- Toshiba TEC UK Imaging Systems LTDFramework contractor
Show 3 more suppliers
- Vision PlcFramework contractor
- XeroxFramework contractor
- sharp business systems UK PLCFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.