Find a TenderClosed
Published 23 Oct 2024, 16:05 BST

Official UK procurement notice

National Education Printer Agreement 3 (Nepa 3)

Official notice

Authority: NEUPC Ltd (Public body)·Consortium: 6 public authorities

Framework agreement4 lotsGoodsOpen procedureMax 4 lots per supplier
Framework ceiling (notional)£60,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 29 Nov 2024
Lots 4max 4 won per supplier

What is being bought4 lots · detail below

Published requirement description

North Eastern Universities Purchasing Consortium Ltd (NEUPC) is one of six UK Higher Education purchasing consortia established to deliver and manage a wide range of collaborative framework agreements designed to maximise third party expenditure within the higher education sector. NEUPC wishes to award a national framework agreement to service the requirements of the UK Consortia Higher Education Institutions and Associate & Affiliate members for the supply of a full document print equipment supply capability including Managed print & production print along with related services and peripherals through a framework for the complete provision of print equipment, services and associated finishing options across four lots. NEUPC intends to award up-to the 8 top ranked suppliers for lots 1, 2 and 3 to the framework, Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4. see the ITT document for full details.

CPV: Colour graphics printers · Dot-matrix printers · Font cartridges for printers · Inkjet printers · Laser printers · Office and business machines · Parts of printing or bookbinding machinery · Photocopier maintenance services · Photocopier repair services · Photocopiers · Photocopying and offset printing equipment · Photocopying and thermocopying equipment · +12 more

Lots and requirements (4)Procurement structure

4 lots · all with a published value · win at most 4 of them · same evaluation weights on every lot
Lot #1Non-Managed Print Equipment OnlyPublished value£2,000,000

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 1 suppliers must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 is new machines, remanufactured machines may be specified by the customer. Remanufactured machines must be of the same build quality as new machines and match their performance and warranty. See ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.

Delivery: UK · UNITED KINGDOM
Extensions: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option(s).Variant bids: not allowed
Lot #2Managed PrintPublished value£28,000,000

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 2 suppliers must supply a range of approved print related equipment and in addition offer a managed service covering institutional print requirements. See the ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.

Delivery: UK · UNITED KINGDOM
Extensions: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option(s).Variant bids: not allowed
Lot #3Production PrintPublished value£5,000,000

TThis agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 3 suppliers must supply an appropriate range of approved production print equipment and machinery. Additional Finishing options both on and offline. Conformance to a highly responsive SLA. Print Management Software and associated peripherals, & finishing kit. See ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.

Delivery: UK · UNITED KINGDOM
Extensions: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option.Variant bids: not allowed
Lot #4One Stop ShopPublished value£25,000,000

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. One-stop shop for the supply of Non-Managed Printers, Managed printers and MFDs plus production print equipment with the ability to provide a managed service where required (as specified in Lots 1, 2 and 3). Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4.See ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.

Delivery: UK · UNITED KINGDOM
Extensions: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option(s).Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (8)
  • Framework & Contract Management: 6%
  • Marketing: 2%
  • Supply Chain & Logistics: 2.4%
  • Product Range & Security: 12.6%
  • Post Sales Support: 3%
  • Lot specific: 24%
  • Basket of goods: 40%
  • Responsible Procurement and Social Value: 10%
Published award criteria (8)
  • Framework & Contract Management: 6
  • Marketing: 2
  • Responsible Procurement and Social Value: 10
  • Supply Chain & Logistics: 2.4
  • Product Range & Security: 12.6
  • Post Sales Support: 3
  • Lot specific: 24
  • Basket of goods: 40
Lot distribution rule: Suppliers may be awarded any from lots 1 to 3. Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “National Education Printer Agreement 3 (Nepa 3)” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Oct 2024, 16:05 BST
Last source update
23 Oct 2024, 16:05 BST
Award evaluation window
29 Nov 2024 – …
Authority reference
ITS2011 NE
FTS notice number
2024/S 000-034354
Classification (CPV)
Colour graphics printersDot-matrix printersFont cartridges for printersInkjet printersLaser printersOffice and business machinesParts of printing or bookbinding machineryPhotocopier maintenance servicesPhotocopier repair servicesPhotocopiers
+14 morePhotocopying and offset printing equipmentPhotocopying and thermocopying equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04b09f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Printers-and-plotters./FKQ8SJ4X38 To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/FKQ8SJ4X38 GO Reference: GO-20241023-PRO-28253114

How it was run

Official notice
Appointment period ends
29 Nov 2024, 16:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
29 Nov 2024, 16:01 GMT

Timeline

23 Oct 2024 → 29 Nov 2024 · 3 dates
  1. Notice published
    23 Oct 2024, 16:05 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    29 Nov 2024, 16:00 GMT
  3. Bids opened
    29 Nov 2024, 16:01 GMT

Contracting authority & participating public bodies

7 public bodies on the notice

NEUPC Ltd

Contracting authorityPublic bodyBody governed by public lawEducation NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, UK, LS1 5QXContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • APUC (Advanced Procurement for Universities & Colleges)Contracting authority Stirling, UKContact email
  • HEPCW (Higher Education Purchasing Consortium, Wales)Contracting authority Cardiff, UKContact email
  • LUPC (London Universities Purchasing Consortium)Contracting authority London,, UKContact email
  • NWUPC (North West Universities Purchasing Consortium)Contracting authority Manchester, UKContact email
  • SUPC (Southern Universities Purchasing Consortium)Contracting authority Reading, UKContact email
  • European UnionFunder

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria