Official UK procurement notice
National Education Printer Agreement 3 (Nepa 3)
Authority: NEUPC Ltd (Public body)·Consortium: 6 public authorities
What is being bought4 lots · detail below
Published requirement descriptionNorth Eastern Universities Purchasing Consortium Ltd (NEUPC) is one of six UK Higher Education purchasing consortia established to deliver and manage a wide range of collaborative framework agreements designed to maximise third party expenditure within the higher education sector. NEUPC wishes to award a national framework agreement to service the requirements of the UK Consortia Higher Education Institutions and Associate & Affiliate members for the supply of a full document print equipment supply capability including Managed print & production print along with related services and peripherals through a framework for the complete provision of print equipment, services and associated finishing options across four lots. NEUPC intends to award up-to the 8 top ranked suppliers for lots 1, 2 and 3 to the framework, Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4. see the ITT document for full details.
CPV: Colour graphics printers · Dot-matrix printers · Font cartridges for printers · Inkjet printers · Laser printers · Office and business machines · Parts of printing or bookbinding machinery · Photocopier maintenance services · Photocopier repair services · Photocopiers · Photocopying and offset printing equipment · Photocopying and thermocopying equipment · +12 more
Lots and requirements (4)Procurement structure
4 lots · all with a published value · win at most 4 of them · same evaluation weights on every lotLot #1Non-Managed Print Equipment OnlyPublished value£2,000,000
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 1 suppliers must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 is new machines, remanufactured machines may be specified by the customer. Remanufactured machines must be of the same build quality as new machines and match their performance and warranty. See ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.
Lot #2Managed PrintPublished value£28,000,000
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 2 suppliers must supply a range of approved print related equipment and in addition offer a managed service covering institutional print requirements. See the ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.
Lot #3Production PrintPublished value£5,000,000
TThis agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 3 suppliers must supply an appropriate range of approved production print equipment and machinery. Additional Finishing options both on and offline. Conformance to a highly responsive SLA. Print Management Software and associated peripherals, & finishing kit. See ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.
Lot #4One Stop ShopPublished value£25,000,000
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. One-stop shop for the supply of Non-Managed Printers, Managed printers and MFDs plus production print equipment with the ability to provide a managed service where required (as specified in Lots 1, 2 and 3). Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4.See ITT for full details. Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Framework & Contract Management: 6%
- Marketing: 2%
- Supply Chain & Logistics: 2.4%
- Product Range & Security: 12.6%
- Post Sales Support: 3%
- Lot specific: 24%
- Basket of goods: 40%
- Responsible Procurement and Social Value: 10%
Published award criteria (8)
- Framework & Contract Management: 6
- Marketing: 2
- Responsible Procurement and Social Value: 10
- Supply Chain & Logistics: 2.4
- Product Range & Security: 12.6
- Post Sales Support: 3
- Lot specific: 24
- Basket of goods: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “National Education Printer Agreement 3 (Nepa 3)” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Oct 2024, 16:05 BST
- Last source update
- 23 Oct 2024, 16:05 BST
- Award evaluation window
- 29 Nov 2024 – …
- Authority reference
ITS2011 NE- FTS notice number
2024/S 000-034354- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b09fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Printers-and-plotters./FKQ8SJ4X38 To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/FKQ8SJ4X38 GO Reference: GO-20241023-PRO-28253114
How it was run
Official notice- Appointment period ends
- 29 Nov 2024, 16:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 29 Nov 2024, 16:01 GMT
Timeline
23 Oct 2024 → 29 Nov 2024 · 3 dates- Notice published23 Oct 2024, 16:05 BST
- Admission / appointment period endsperiod end, not a bid countdown29 Nov 2024, 16:00 GMT
- Bids opened29 Nov 2024, 16:01 GMT
Contracting authority & participating public bodies
7 public bodies on the noticeConsortium members and other public bodies
- APUC (Advanced Procurement for Universities & Colleges)Contracting authority
- HEPCW (Higher Education Purchasing Consortium, Wales)Contracting authority
- LUPC (London Universities Purchasing Consortium)Contracting authority
- NWUPC (North West Universities Purchasing Consortium)Contracting authority
- SUPC (Southern Universities Purchasing Consortium)Contracting authority
- European UnionFunder
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria