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Find a TenderPast planning noticePreliminary market engagement notice
Published 14 Mar 2025, 14:31 GMT

Official UK procurement notice

National Vending Machine Provision 2025

Official notice

Authority: Ministry of Justice (Central government)

ServicesAbove threshold
Sectors: Industrial machinery (42)Hotel, restaurant and retail trade services (55) Delivery: Delivery location not published
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 5 yrsends 21 Sept 2030 · starts 22 Sept 2025

What is being bought

Published requirement description

HMCTS is undertaking preliminary market engagement to explore options for establishing a national vending contract across England and Wales in 2025 under the Procurement act 2023. This initiative builds on the existing vending provision across HMCTS, aiming to streamline and standardise vending services nationwide while leveraging economies of scale in procurement. The objective is to ensure consistent access to high-quality vending provisions for catering in courts, aligned with a minimum service offering. HMCTS is considering various procurement routes, including existing frameworks, DPS, or an open procedure. As part of this process, HMCTS seeks to engage with experienced suppliers to explore nationwide royalty/cost-sharing models, routes to market, vending design and mobilisation requirements with knowledgeable suppliers.

CPV: Automatic goods-vending machines · Catering services · Vending machines

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 5 yrs
Contract period: 22 Sept 2025 – 21 Sept 2030 (5 yrs)
42933000 Vending machines42933300 Automatic goods-vending machines55520000 Catering services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Mar 2025, 14:31 GMT
Last source update
14 Mar 2025, 14:31 GMT
FTS notice number
2025/S 000-009473
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Automatic goods-vending machinesCatering servicesVending machines
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-04ed64 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

14 Mar 2025 → 22 Sept 2025 · 3 dates
  1. Planning notice published
    14 Mar 2025, 14:31 GMT
  2. Market engagement
    5 Apr 2025, 23:59 BST

    We wish to invite interested Vending Providers to one of two online Supplier Workshops which will be taking place on 2nd and 4th April 2025, 10:30am - 2:30pm via Microsoft Teams.

    The purpose of the event will be to:

    • Update the market on developments for the direction and requirements for the procurement.
    • Share with you our strategic vision and priorities for the service

    As well as explore:

    1. Is there a route to market for a sole supplier for HMCTS?
    2. Which route to market includes the most beneficial suppliers

    and provides assurance for advantageous tender.

    1. What royalty/cost sharing agreement enables both the

    potential for savings and a high likelihood of multiple supplier

    bids

    1. What are realistic KPIs in this market and against these KPI,

    how can the SLA and Service Credits be effectively

    implemented to maximise performance.

    1. How does our ongoing contractual status impact mobilisation?

    What can HMCTS do to ensure suppliers are supported in this

    process?

    1. What are the key drivers in this market for continuous

    improvement

    1. How does location impact our delivery model?
    2. Are there any new market developments that should be

    included in our specification to maximise benefits?

    Potential Suppliers wishing to attend these events should express interest via email (to alex.palmer1@justice.gov.uk) by 5pm on Friday 28th March 2025.

    Should you have any questions that you would like answered at the event, please submit these via email at time of expressing interest by 5pm Wednesday 26th March 2025 latest.

    Any interested organisation with the experience, capability and capacity to deliver the ambition laid out in this Preliminary Market Engagement notice may register for this event.

    We very much look forward to seeing you,

    HMCTS Catering Team

  3. Contract starts400 days ago
    22 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    14 Mar 2025, 14:31 GMT
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Ministry of Justice

Contracting authorityPublic authority - central government GB-PPON: PDNN-2773-HVYN 102 Petty France, London, London, SW1H 9AJContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure