Official UK procurement notice
Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023
Authority: Birmingham City Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.
CPV: Business and management consultancy and related services · Business and management consultancy services · Project management consultancy services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,654,801 together)Lot #1Overall HAF programme management:Published value£833,830
- End to end project management of the HAF programme across the city
- Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision and effective use of limited resources.
- Demand management and supply mapping
- Providing assurance of the safety and quality standards of Activity Provision
- Marketing, communication, and community engagement
- Appropriately targeting the programme at the eligible cohort via effective marketing, booking and registration system.
- Meeting the DfE’s reporting requirements
- Maximising the grant by identifying and utilising community assets and existing resources, including volunteers
- Working in partnership with key stakeholders in the city
Lot #2Overall management of HAF food provision and standards:Published value£820,971
- The logistical management of the central supply of food to ensure sufficient provision of food across the programme
- Providing assurances of the safety and quality standards of all food provision
- Procure and manage central food providers in line with the DfE programme and food safety requirements
- Ensure that food providers are:o Able to operate during non-term time across Birmingham during the Easter, Summer and Christmas school holidayso Provide meals at a cost of up to £5 ahead per day (inclusive of all costs)o Able to cook and deliver food across Birmingham to leisure centres, youth clubs, schools etco Able to identify and source facilities to store and prepare food in the cityo Provide nutritional advice, food activities and education to families and activity providerso Able to provide healthy food parcels including recipe cards and/or demos
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Details will be provided in the tender documentation.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Apr 2022, 14:49 BST
- Last source update
- 7 Apr 2022, 12:33 BST
- Award evaluation window
- 25 Apr 2022 – …
- Authority reference
2022/S 000-009272- FTS notice number
2022/S 000-009369- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032ad3Find a Tender
Publisher note: The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.Your completed tender submission should be returned by noon on 25th April 2022 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc
How it was run
Official notice- Submission deadline
- 25 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 25 Apr 2022, 12:00 BST
Timeline
7 Apr 2022 → 25 Apr 2022 · 3 dates- Notice published7 Apr 2022, 12:33 BST
- Submission deadline25 Apr 2022, 12:00 BST
- Bids opened25 Apr 2022, 12:00 BST
Notice history
2 releases on Find a TenderPublished amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextTitle · 11.1.1 | Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023 | Holiday Activity and Food Programme Management Partner(s) (HAF) 2022/23 | |
| — | TextShort Description · II.1.4 | The Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year w… | Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council’s requirements. The Council has split the management of this large-scale programme into the following two lots. The Council will … | |
| — | TextDescription of the procurement · II.2.4 | • End to end project management of the HAF programme across the city• Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision and effective use of limited resources. • Demand management and supply mapping• Providing assurance of the safety and quality standards of Activity Provision • Marketing, communication, and community … | Lot 1: Overall Programme Management Partner (OPM) This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. They will be responsible for commissioning the supply of activity provision to meet the Council’s requirements. They will work closely with the Council and the wider HAF partnership to shape the programme to me… | |
| — | TextDescription of the procurement · II.2.4 | • The logistical management of the central supply of food to ensure sufficient provision of food across the programme• Providing assurances of the safety and quality standards of all food provision• Procure and manage central food providers in line with the DfE programme and food safety requirements• Ensure that food providers are:o Able to operate during non-term time across Birmingham during the… | Lot 2: Programme Management of Food and Standards (FPM)This Organisation will have overall responsibility for the successful coordination and management of food required for the programme. The OPM will be responsible for managing the FPM to ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The OPM will need to work closely with t… |
1 amendment published without a description.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria