Find a TenderClosed
Published 7 Jul 2022, 13:59 BST

Official UK procurement notice

Parking Tickets Specialised Print

Official notice

Authority: Portsmouth City Council (Local council)

GoodsOpen procedure
Published estimate£200,000exc. VAT
Submissions closed 10 Aug 2022

What is being bought

Published requirement description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide the provision of specialised print items as required by the Parking Service and other council services as required.

This contract will provide specialised printed stationery items to ensure that the Parking Service key activities can be facilitated. This is an integral part of the Council's wider aims to reduce traffic congestion within Portsmouth and to ensure we are compliant with the Traffic Management Act 2004.

The Council is targeting to have awarded the contract by 29 September 2022 with a subsequent commencement date of 20th October 2022.

The initial contract term will be for 3 years with the possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.

The estimated value of the contract is £200,000 over the full five year term.

The procurement process will be undertaken in line with the following programme:

Application is via completed tender submission by the deadline stated above via thecouncil's e-sourcing system InTend which will be used to administrate theprocurement process, the system can be accessed free of charge via the web linkbelow:

in-tendhost.co.uk/portsmouthcc/aspx/home ↗ (https

  • Issue FTS Contract Notice - 8 July 2022
  • Issue Invitation to Tender - 8 July 2022
  • ITT Return Deadline - 10 August 2022 at midday
  • Standstill period - 16 September 2022 - 28 September 2022
  • Contract Award - 29 September 2022
  • Service Commencement - 20 October 2022

Application is via completed tender submission by the deadline stated above via thecouncil's e-sourcing system InTend which will be used to administrate theprocurement process, the system can be accessed free of charge via the web linkbelow:

in-tendhost.co.uk/portsmouthcc/aspx/home ↗

CPV: Miscellaneous printed matter · Printed matter and related products

The lotProcurement structure

single lot · value published
Lot #1The Parking Office deliver a variety of functions within the City of Portsmouth from…Published value£200,000

The Parking Office deliver a variety of functions within the City of Portsmouth from civil parking enforcement to statutory services such as the issuing of Blue-badges and the removal of vehicles deemed as abandoned.

The contract comprises of the production, manufacture and delivery of a particular quantity of tickets and other items as described in the technical specification and quantities document.

The supplier will be required to deliver specialised print items within the agreed timescales and submitted price; these are detailed in both the pricing schedule and the specification and quantities documentation. Note: these requirements are not exhaustive, as from time to time the Council reserve the right to order non-defined specialised items. These items must be of excellent quality and be produced and delivered to the Council within the concept of best value.

The specialised print items will be predominately ordered by the Parking Service. However, some items may be ordered by other council departments in smaller quantities.

The delivery of specialised print stationery items is a mission critical function; the successful bidder will assist the Parking Service to deliver the following commitments:

  • Continuously improve and enhance road safety
  • Enhance vehicular movements through main arterial strategic routes
  • Enforcement of parking and driving regulations under the Traffic Management Act 2004 (part 6)
  • Provide on and off street pay and display parking provisions
  • Enforce and patrol residential parking schemes
  • Removal of untaxed and abandoned vehicles from the public highway
  • Removal of non-motorised structures from the public highway
  • Provide technical advice and services to internal and external stakeholders
  • Provide parking related criminal enforcement to internal and external stakeholders
  • Support and promote the integrity of the Blue-badge scheme
  • Issue Blue-badges within the remit of the Blue-badge scheme
  • Provide a fully transparent and accountable service
  • Provide a service that works in the best interest of stakeholders
  • Embrace and utilise the concepts of best practice and best value
  • Work with internal/external stakeholders and multi-agencies to assist the delivery of special events within the city boundaries
Delivery: South East
Extensions: The initial contract term will be for 3 years with the possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As stated within the procurement documentation.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Jul 2022, 13:59 BST
Last source update
7 Jul 2022, 13:59 BST
Award evaluation window
10 Aug 2022 – …
Authority reference
P00004710
FTS notice number
2022/S 000-018629
Classification (CPV)
Miscellaneous printed matterPrinted matter and related products
Delivery area
South East (UKJ31)
Official registry OCID
ocds-h6vhtk-034f6d Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
10 Aug 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Aug 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Jul 2022 → 10 Aug 2022 · 3 dates
  1. Notice published
    7 Jul 2022, 13:59 BST
  2. Submission deadline
    10 Aug 2022, 12:00 BST
  3. Bids opened
    10 Aug 2022, 12:01 BST

Contracting authority & participating public bodies

Portsmouth City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices,Guildhall Square, PORTSMOUTH, South East, PO12ALContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria