TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 1 Feb 2024, 20:12 GMT

Official UK procurement notice

Planned Preventative Maintenance and Statutory Compliance

Official notice

Authority: The David Ross Education Trust (Public body)

4 lotsServicesRestricted procedureSME suitableMax 3 lots to bidMax 3 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)East Midlands (UKF2)London (UKI)
Published estimate£4,267,500total for 4 lots
Submissions closed 1 Mar 2024awarded 26 Jul 2024
Awarded to Sewell Facilities Management, NG Bailey - Facilities Services2 awards
Contract term 3 yrsends 31 Aug 2027 · extension options published · starts 1 Sept 2024

What is being bought4 lots · detail below

Published requirement description

The David Ross Education Trust (DRET) is seeking to procure a supplier to manage the provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across its network of Academies. The provision includes annual statutory inspections, maintenance and repairs. The contract will be in place for up to 3 years with an option to extend for a further year at the discretion of the parties.The contract will consist of 4 lots, covering Yorkshire, Lincolnshire, Leicestershire and Northamptonshire, and London.

CPV: Repair and maintenance services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£4,267,400 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lot
Lot #1YorkshireCancelledRenewal Yorkshire & Humber 3 yrsPublished value£484,000

The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the Yorkshire and Humber region.

Contract period: 1 Sept 2024 – 31 Aug 2027 (3 yrs)
Delivery: Yorkshire & Humber · 4 Academies listed in tender documents
Extensions: Option to extend for 1 further year.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2LincolnshireCancelledRenewal East Midlands 3 yrsPublished value£1,612,500

The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the Lincolnshire region.

Contract period: 1 Sept 2024 – 31 Aug 2027 (3 yrs)
Delivery: East Midlands
Extensions: Option to extend for 1 yearVariant bids: not allowed
50000000 Repair and maintenance services
Lot #3Leicestershire and NorthamptonshireCancelledRenewal East Midlands 3 yrsPublished value£1,662,500

The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the Leicestershire & Northamptonshire region.

Contract period: 1 Sept 2024 – 31 Aug 2027 (3 yrs)
Delivery: East Midlands
Extensions: Option to extend for 1 yearVariant bids: not allowed
50000000 Repair and maintenance services
Lot #4LondonCancelledRenewal London 3 yrsPublished value£508,400

The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the London region.

Contract period: 1 Sept 2024 – 31 Aug 2027 (3 yrs)
Delivery: London
Extensions: Option to renew for 1 yearVariant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Lot distribution rule: Suppliers may bid for up to 3 lots including lot 4. Suppliers will be awarded based on most advantageous tender for that lot.
Conditions of participation1
  • Suitability

    See tender documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Feb 2024, 20:12 GMT
Last source update
26 Jul 2024, 16:08 BST
Authority reference
DRET_P0027
FTS notice number
2024/S 000-023475
Classification (CPV)
Repair and maintenance services
Delivery area
Yorkshire & Humber (UKE)East Midlands (UKF2)London (UKI)
Official registry OCID
ocds-h6vhtk-043693 Find a Tender
Contract terms
Performance terms

See tender documents

Review and risk notes
Review procedure

The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into Such additional information should be sought from the contact named in this notice.

How it was run

Official notice
Submission deadline
1 Mar 2024, 13:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline

Timeline

1 Mar 2024 → 1 Sept 2024 · 4 dates
  1. Submission deadline
    1 Mar 2024, 13:00 GMT
  2. Invitations to tender expected
    5 Mar 2024
  3. Notice published
    26 Jul 2024, 16:08 BST
  4. Contract starts
    1 Sept 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jul 2024, 16:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £896,0002 contracts exc. VAT
Bids received 53 from SMEs
Contracts signed 2latest 26 Jul 2024
Awarded toValueDateStatus
Not linked to a lot2 awards
Sewell Facilities ManagementSMEPlanned Preventative Maintenance at DRET Academies in Yorkshire & Lincolnshire£480,000 †—Awarded
NG Bailey - Facilities ServicesPlanned Preventative Maintenance at DRET Academies in Leicestershire, Northamptonshire & London£416,000 †—Awarded

Contracts

  • Planned Preventative Maintenance at DRET Academies in Yorkshire & Lincolnshire · Sewell Facilities ManagementSME

    Signed
    26 Jul 2024
    Value
    £480,000
    Status
    active

  • Planned Preventative Maintenance at DRET Academies in Leicestershire, Northamptonshire & London · NG Bailey - Facilities Services

    Signed
    26 Jul 2024
    Value
    £416,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic3——

Contracting authority & participating public bodies

The David Ross Education Trust

Contracting authorityPublic bodyBody governed by public lawEducation Thorpe Hill, Loughborough, UK, LE11 4SQContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement, Review Service, Cabinet OfficeReview body LondonContact email, phone

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria