Official UK procurement notice
Planned, Preventative Maintenance (PPM), Reactive Maintenance (RM) and Operational Maintenance of the High Voltage Private Networks
Authority: Cardiff University (Education)
What is being bought
Published requirement descriptionPlanned, Preventative Maintenance (PPM), Reactive Maintenance (RM) and Operational Maintenance of the High Voltage Private Networks at Cardiff University.
CPV: Repair and maintenance services of transformers
The lotProcurement structure
single lot · no lot value publishedLot #1Planned, Preventative and Maintenance (PPM), Reactive Maintenance (RM) and Operational…CancelledRenewal
Planned, Preventative and Maintenance (PPM), Reactive Maintenance (RM) and Operational Maintenance of the High Voltage Private Networks at Cardiff University.
Cardiff University has an extensive Private High Voltage (HV) network across its campus. The successful bidder will undertake all works associated with the operations on the Consumers HV system, including changes to the feeding arrangement; maintenance; repair and connection of any extension to the Customer’s HV System in addition to the HV system.
This will include the provision and maintenance of a up to date and fully current mimic representation of current private HV Network reflecting supply maximum capacities, transformer tapping settings, protective devices as incumbent to network / switches, protective device settings, maximum demand (measured) as connected, network configuration representing present positions of switching arrangements and Earthing configurations of the network. Including isolations as may be existing, any suspension of operations / operating restrictions, limitations of access, etc.
The successful Bidder will be responsible for collation and up to date registration / accuracy of records (In the form of an asset condition survey) contained within Cardiff University’s Electrical Distribution Operating Record (EDOR) as retained within the Electrical Safety Documents Register.
The contracted service will also provide for all Planned Preventative Maintenance (PPM) (to BESA SFG 20 and applicable Welsh Health Technical Memorandum (WHTM’s) and / or Original Equipment Manufacturers O&M requirements (whichever are the most onerous)).
The contract will be for an initial 3 year period with an option to extend for up to an additional 24 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Suitability
As stated in the Invitation to Tender (ITT) documents.
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Mar 2023, 13:39 BST
- Last source update
- 27 Sept 2023, 09:23 BST
- Award evaluation window
- 31 May 2023 – …
- Authority reference
CU.1100.GHP- FTS notice number
2023/S 000-028454- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b643Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the Invitation to Tender (ITT) documents.
- Review procedure
Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders.
That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to
clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT. Joint and several liability. (WA Ref:135125)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ↗
- Submission deadline
- 31 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- cy, en
- Bid validity
- 120 days from the deadline
- Bids opened
- 31 May 2023, 12:00 BST
Timeline
31 May 2023 → 1 Oct 2023 · 4 dates- Submission deadline31 May 2023, 12:00 BST
- Bids opened31 May 2023, 12:00 BST
- Notice published27 Sept 2023, 09:23 BST
- Contract starts1 Oct 2023, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled27 Sept 2023, 09:23 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria