Official UK procurement notice
PP-10115 Hornchurch Academy Trust MFDs
Authority: HORNCHURCH ACADEMY TRUST (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThis requirement is for a new framework agreement for Multifunctional Devices (MFDs) and Managed Print Service Provision. It is expected to be used primarily by education establishments listed in Attachment 1 Brokerage Subscribers 2024 (subject to change). It is envisaged that other neighbouring Education Establishments outside of Havering, some of whom are currently buying into the Havering Education Brokerage Service as well as other schools that may buy in at a later or future time, may also use the framework.
CPV: Office machinery, equipment and supplies except computers, printers and furniture · Printing and related services
How this framework works
From the published notice- Places
- up to 6 suppliers · 3 bids received (0.5 per place) · 4 appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published valueLot #1PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Basic Print Management SoftwareCancelledPublished value£500,000
The purpose of Lot 1 is to appoint a single Supplier who shall be responsible for the provision of Multifunctional Print Devices (MFDs) and Basic Print Management Software via Direct Award between the successful Supplier and Buyer. The aim is to provide a simple, efficient and compliant route for Buyers to procure a range of MFDs and Basic Print Management Software through a Supplier hosted Web-based Online Catalogue.Lot 1 is for the provision of Products (e.g. mono and colour-capable Devices, Entry Level Print Management Software and accessories) with minimum features that will be specified in Framework specification schedule at ITT stage. The Products will range from small to large office based, free standing and network ready MFDs, Basic Print Management Software which includes a range of accessories to enable Buyers to customise Devices to meet their individual requirements.
Lot #2PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Print Management under Managed Service ProvisionCancelledPublished value£1,000,000
The purpose of Lot 2 is to appoint multiple suppliers that are capable of providing a Managed Service to meet the Buyer’s ‘outputs and outcomes’ detailed within their specification of requirements by designing, installing and managing the Services that meet the Buyer’s requirements. This may involve Buyers who wish to either fully or partially refresh their fleet of devices.A significant driver of Lot 2 is to provide Buyers with the opportunity to deliver their short-, medium- or long-term Digital Strategy by identifying and or creating digital solutions within one (1) competition to support their business processes. Direct award is not allowed under Lot 2. The maximum number of this Lot is envisaged to be a minimum of three and a maximum of five.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As per the tendering documentation
- “PP-10115 Hornchurch Academy Trust MFDs” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Sept 2024, 12:09 BST
- Last source update
- 22 Apr 2025, 12:41 BST
- Authority reference
PP-10115- FTS notice number
2025/S 000-016213- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049a4bFind a Tender
How it was run
Official notice- Appointment period ends
- 11 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
11 Oct 2024 → 22 Apr 2025 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown11 Oct 2024, 12:00 BST
- Notice published22 Apr 2025, 12:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 Apr 2025, 12:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
PP-10115 Hornchurch Academy Trust MFDs
- Signed
- 18 Mar 2025
- Value
- £500,000
- Status
- active
PP-10115 Hornchurch Academy Trust MFDs
- Signed
- 18 Mar 2025
- Value
- £1,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Automated Systems Group (ASL) LimitedFramework contractor
- RISO (UK) LtdFramework contractor
- RISO (UK) LtdFramework contractor
- Vision Office Automation LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria