Find a TenderAwardedContract details notice

Published 12 Mar 2025, 16:29 GMT

Official UK procurement notice

Print & Post Contract 2026

Official notice

Authority: Oxford City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ14)

Published estimate£865,000≈ £288k / year · £1,038,000 inc. VAT · 1 value update

Submissions closed 24 Dec 2025awarded 26 Feb 2026

Awarded to PSL Print Management Limited

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

A service for printing, collating and mailing both physical and digital council communication to residents, businesses and advertising.

CPV: Printing services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£865,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £865,000 exc. VAT · £1,038,000 inc. VAT

Delivery: South East

Extensions: Up to 1 year, in any increment of 1 month.

79810000 Printing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Mar 2025, 16:29 GMT
Last source update: 10 Jun 2026, 11:42 BST
Award evaluation window: Submission end – 23 Feb 2026
Authority reference: OCC000876
FTS notice number: 2025/S 000-078216
Latest notice: Contract details notice (UK7)
Classification (CPV): Printing services
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-04ec5e Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 24 Dec 2025, 14:30 GMT
Clarification deadline: 12 Dec 2025, 14:30 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/oxfordcc/aspx/Home ↗

Timeline

12 Mar 2025 → 10 Jun 2026 · 10 dates

Planning notice published
12 Mar 2025, 16:29 GMT
Market engagement
7 Apr 2025, 23:59 BST
The Council invites suppliers to present to it on Friday 4th April between 9.15am and 3.45pm remotely via Teams. Suppliers wishing to present should choose one of the following slots which will be allocated on a first come first served basis:
- 9.15am - 9.50am
- 10am - 10.35am
- 10.45am - 11.20am
- 11.30am - 12.05pm
- 12.15pm - 12.50pm
- 1.40pm - 2.15pm
- 2.25pm - 3pm
- 3.10pm - 3.45pm
The 35-minute sessions will include the following:
- 10 minute - Oxford City Council talking through our known requirements and setting out the timelines around our tendering process.
- 20 minute - Presentation from the supplier on what current and future functionality is available in relation to print/post services.
- 5 minute - Q&A
Suppliers should provide details of who will be presenting and their e-mail details so that a Teams invite can be sent. Please message
mchandler@oxford.gov.uk
Tender notice published332 days ago
28 Nov 2025, 15:59 GMT
Clarification questions by318 days ago
12 Dec 2025, 14:30 GMT
Submission deadline306 days ago
24 Dec 2025, 14:30 GMT
Award decision expected by245 days ago
23 Feb 2026, 23:59 GMT
Assessment summaries sent243 days ago
26 Feb 2026
Standstill ends230 days ago
10 Mar 2026, 23:59 GMT
Contract starts209 days ago
1 Apr 2026, 00:00 BST
Latest notice published138 days ago
10 Jun 2026, 11:42 BST

Notice history

11 events · 5 releases on Find a Tender · since 12 Mar 2025

Preliminary market engagement notice published
12 Mar 2025, 16:29 GMT
UK2
Preliminary market engagement notice published
12 Mar 2025, 16:33 GMT
UK2
Tender notice published
28 Nov 2025, 15:59 GMT
UK4
Published value published: £865,000
28 Nov 2025, 15:59 GMT
Status changed to active
28 Nov 2025, 15:59 GMT
Procurement method changed
28 Nov 2025, 15:59 GMT
Deadline published: 24 Dec 2025, 14:30 GMT
28 Nov 2025, 15:59 GMT
Contract award notice published
27 Feb 2026, 14:00 GMT
UK6
Status changed to complete
27 Feb 2026, 14:00 GMT
Contract signature expected
17 Mar 2026, 23:59 GMT
scheduled
Contract details notice published
10 Jun 2026, 11:42 BST
UK7

Published amendments (1)

Contact added to arrange meetings

Routine re-releases (5)

2025-03: 2 releases · 12 Mar 2025, 12 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,763,7321 award exc. VAT

Bids received 84 from SMEs

Contracts signed 1latest 1 Apr 2026

Awarded to	Value	Date	Status
PSL Print Management Limited1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: Optional extension for 1 year.	£1,763,732	26 Feb 2026	Awarded

Contracts

Print & Post Contract 2026 · PSL Print Management Limited
Signed
1 Apr 2026
Value
£1,763,732
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
Status
active
Extensions
Optional extension for 1 year.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8final-stage tenders	4	0	—

Contracting authority & participating public bodies

Oxford City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJQW-3663-YMYQ Oxford Town Hall, St Aldates, Oxford, South East, OX1 1BXContact email

Bidders & participating suppliers

1 commercial party on the notice

PSL PRINT MANAGEMENT LTDAwarded supplierGB-COH: 02084294 Unit A59, Longridge Road, Preston, North West, PR2 5NDContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Jun 2026, 11:42 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Feb 2026, 14:00 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Nov 2025, 15:59 GMT
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender12 Mar 2025, 16:33 GMT
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender12 Mar 2025, 16:29 GMT