Find a TenderAwarded
Published 10 Mar 2022, 22:45 GMT

Official UK procurement notice

prj_2203 Valves and Actuators

Official notice

Authority: Southern Water Services Limited (Public body)

Framework agreement24 lotsGoodsNegotiated procedure with prior call for competitionSME suitableMax 12 lots per supplier
Framework ceiling (notional)£6,400,000total for 24 lots · framework ceiling, not attributable revenue
Submissions closed 11 Apr 2022awarded 15 Jan 2024
Lots 24max 12 won per supplier

What is being bought24 lots · detail below

Published requirement description

Supply, installation and maintenance of valves, actuators and penstocks.

CPV: Actuators · Control valves · Hydrants · Non-return valves · Penstock valves · Pressure-reducing, control, check or safety valves · Repair and maintenance services of valves · Stop valves

How this framework works

From the published notice
Places
up to 5 suppliers · 8 bids on the busiest of 12 lots (1.6 per place) · 5 appointed (full)

Lots and requirements (24)Procurement structure

24 lots · no lot values published · win at most 12 of them · same evaluation weights on every lot
Lot #1Isolation Valves - Supply and SparesAwarded South East

Supply and installation of isolation valves

Delivery: South East · Southern Water's region
Lot #2Non-Return Valves - Supply and SparesAwarded South East

Supply and install of valves and spares.

Delivery: South East · Southern Water's region
Lot #3Air Valves - Supply and SparesAwarded South East

Supply and install of valves and spares.

Delivery: South East · Southern Water's region
Lot #4Hydrants - Supply and SparesAwarded East of England

Hydrants - Supply and Spares.

Delivery: East of England · Southern Water's region
Lot #5MaintenanceAwarded South East

Maintenance of valves and actuators.

Delivery: South East · Southern Water's region
Lot #6Penstocks, Stopclogs & Cloughs Supply and SparesAwarded South East

Supply and spares.

Delivery: South East · Southern Water's region
Lot #7Penstocks, Stopclogs & Cloughs Supply and InstallationAwarded South East

Penstocks, Stopclogs & Cloughs Supply and Installation.

Delivery: South East · Southern Water's region
Lot #8Penstocks, Stopclogs & Cloughs Inspection ServicesAwarded South East

Penstocks, Stopclogs & Cloughs Inspection Services.

Delivery: South East · Southern Water's region
Lot #9Penstocks, Stopclogs & Cloughs Repairs and MaintenanceAwarded South East

Penstocks, Stopclogs & Cloughs Repairs and Maintenance.

Delivery: South East · Southern Water's region
Lot #10Actuators Supply and SparesAwarded South East

Actuators Supply and Spares

Delivery: South East · Southern Water's region
Lot #11Actuators Supply and InstallationAwarded South East

Actuators Supply and Installation.

Delivery: South East · Southern Water's region
Lot #12Actuators Repairs and MaintenanceAwarded South East

Actuators Repairs and Maintenance

Delivery: South East · Southern Water's region
Lot #13Supply and installation of isolation valvesRenewal South East
Delivery: South East · Southern Water's region
Extensions: Four options to extend on the anniversary of the contract.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #14Supply and install of valves and sparesRenewal South East
Delivery: South East
Extensions: Four options to extend on the anniversary of the contract.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #15Supply and install of valves and sparesRenewal South East
Delivery: South East
Extensions: Four options to extend on the anniversary of the contract.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #16Supply and sparesRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #17Supply and installationRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #18Inspection servicesRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #19Repairs and maintenanceRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #20Supply of hydrants and spare partsRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #21Maintenance of valves, actuators and penstocksRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #22Supply and sparesRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #23Supply and installationRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
Lot #24Actuator repair and maintenanceRenewal South East
Delivery: South East
Extensions: Four options to extend the contract on the anniversary.Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commerical: 40%
Published award criteria (2)
  • Technical: 60
  • Commerical: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “prj_2203 Valves and Actuators” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Mar 2022, 22:45 GMT
Last source update
26 Jan 2024, 14:24 GMT
FTS notice number
2024/S 000-002764
Classification (CPV)
ActuatorsControl valvesHydrantsNon-return valvesPenstock valvesPressure-reducing, control, check or safety valvesRepair and maintenance services of valvesStop valves
Delivery area
East of England (UKH)South East (UKJ)
Official registry OCID
ocds-h6vhtk-03208e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: IF YOU ARE ALREADY REGISTERED ON SOUTHERN WATERS E-TENDERING PORTAL PLEASE GO STRAIGHT TO STEP 2 BELOW. IF UNREGISTERED PLEASE FOLLOW THE INSTRUCTIONS BELOW TO REGISTER 1. Register your company on the e-tendering portal https://southernwater.bravosolution.co.uk (this is only required once). Select the ‘Login or register to participate’ link above and click the ‘Register now’ link on the home page. Accept the terms and conditions and click ‘Next’ Enter your correct business and user details. Note the username you chose and click ‘Save’ when complete You will shortly receive an email with your unique password (please keep this secure). 2. Respond to the PQQ/ITT Login to the portal with your username/password. Click the ‘PQQs Open To All Suppliers or ITT's Open To All Suppliers’ link. Click on the relevant PQQ/ITT Click the ‘Express Interest’ button on the right-hand side of the page, This will move the PQQ/ITT into your My PQQs or My ITT's page. (This is a secure area reserved for your projects only). You can now access any attachments by clicking the Settings and Buyer Attachments under ‘PQQ Details’ or ‘ITT Details’. 3. Responding to the PQQ/ITT You can now choose to ‘Create Response’. If you are declining to respond please click on the three dots and select ‘Decline To Respond’ (please give a reason if declining). You must use the Messages function to communicate to the Procurement Officer and seek any clarification. Note the deadline for completion then follow the onscreen instructions to complete your response to the PQQ/ITT. You must then publish your reply using the ‘Submit Response’ button at the right hand side of the screen. If you have a technical issue please use the online Help function or call the free helpline on 0800 069 8630

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
11 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Apr 2022 → 26 Jan 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Apr 2022, 12:00 BST
  2. Invitations to tender expected
    20 May 2022, 00:00 BST
  3. Notice published
    26 Jan 2024, 14:24 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jan 2024, 14:24 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 88 from SMEs · busiest of 12 lots
Contracts signed 12latest 15 Jan 2024

12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £721,576, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 Isolation Valves - Supply and Spares

    Signed
    15 Jan 2024
    Value
    £1,530,771
    Status
    active
  • Lot 7a Actuators Supply and Spares

    Signed
    15 Jan 2024
    Value
    ceiling above
    Status
    active
  • Lot 7b Actuators Supply and Installation

    Signed
    15 Jan 2024
    Value
    ceiling above
    Status
    active
  • Lot 7c Actuators Repairs and Maintenance

    Signed
    15 Jan 2024
    Value
    £19,904
    Status
    active
  • Lot 2 Non-Return Valves - Supply and Spares

    Signed
    15 Jan 2024
    Value
    £534,039
    Status
    active
  • Lot 3 Air Valves - Supply and Spares

    Signed
    15 Jan 2024
    Value
    £416,560
    Status
    active
  • Lot 4a Penstocks, Stopclogs & Cloughs Supply and Spares

    Signed
    15 Jan 2024
    Value
    £61,220
    Status
    active
  • Lot 4b Penstocks, Stopclogs & Cloughs Supply and Installation

    Signed
    15 Jan 2024
    Value
    £61,220
    Status
    active
  • Lot 4c Penstocks, Stopclogs & Cloughs Inspection Services

    Signed
    15 Jan 2024
    Value
    £22,424
    Status
    active
  • Lot 4d Penstocks, Stopclogs & Cloughs Repairs and Maintenance

    Signed
    15 Jan 2024
    Value
    £22,424
    Status
    active
  • Lot 5 Hydrants - Supply and Spares

    Signed
    15 Jan 2024
    Value
    £5,007,360
    Status
    active
  • Lot 6 Maintenance

    Signed
    15 Jan 2024
    Value
    £23,491
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Isolation Valves - Supply and Spares5bids · 5 electronic · 6 from abroad5——
2 · Non-Return Valves - Supply and Spares5bids · 5 electronic · 6 from abroad5——
3 · Air Valves - Supply and Spares5bids · 5 electronic · 6 from abroad5——
4 · Hydrants - Supply and Spares2bids · 2 electronic · 3 from abroad2——
5 · Maintenance8bids · 8 electronic · 9 from abroad8——
6 · Penstocks, Stopclogs & Cloughs Supply and Spares5bids · 5 electronic · 6 from abroad5——
7 · Penstocks, Stopclogs & Cloughs Supply and Installation5bids · 5 electronic · 6 from abroad5——
8 · Penstocks, Stopclogs & Cloughs Inspection Services6bids · 6 electronic · 7 from abroad6——
9 · Penstocks, Stopclogs & Cloughs Repairs and Maintenance4bids · 4 electronic · 5 from abroad4——
10 · Actuators Supply and Spares7bids · 7 electronic · 8 from abroad7——
11 · Actuators Supply and Installation7bids · 7 electronic · 8 from abroad7——
12 · Actuators Repairs and Maintenance7bids · 7 electronic · 8 from abroad7——

Contracting authority & participating public bodies

Southern Water Services Ltd.

Contracting authorityPublic bodyWater Southern House, Worthing, South East, BN13 3NXContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Southern WaterReview body DurringtonContact email, phone
  • Southern Water ServicesReview body Durrington

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.