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Published 20 Jun 2022, 11:31 BST

Official UK procurement notice

Provision for Arboriculture Services LOTs 1-5

Official notice

Authority: London Borough of Ealing Council (Local council)

5 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Agricultural, farming, fishing, forestry and related products (03)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: London (UKI73)
Published estimate£2,090,000total for 5 lots
Submissions closed 25 Jul 2022
Lots 5max 2 won per supplier
Contract term Ends 15 Sept 2025extension options published

What is being bought5 lots · detail below

Published requirement description

The project is for the term contract for the supply of Arboricultural Services (pruning, felling and stump grinding) to Council managed trees within the London Borough of Ealing, the Queen of the Suburbs.

CPV: Agricultural, farming, fishing, forestry and related products · Agricultural, forestry, horticultural, aquacultural and apicultural services

Lots and requirements (5)Procurement structure

5 lots · no lot values published · win at most 2 of them
Shared scope across 2 of 5 lots

Applies to lots 1, 2.

pruning, felling and stump grinding) to Council managed trees within the London Borough of Ealing for the West area of the borough. Please see attached map. Additional information: Please see full suite of Tender Documentation.

Lot #1Planned /Programmed Highways Arboricultural works for the West area of the boroughRenewal
Contract period: … – 15 Sept 2025
Delivery: London · All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
Extensions: The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.Variant bids: not allowed
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #2Planned /Programmed Highways Arboricultural works for the Centralarea of the boroughRenewal
Contract period: … – 15 Sept 2025
Delivery: London · All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
Extensions: The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.Variant bids: not allowed
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #3Planned /Programmed Highways Arboricultural works for the East area of the boroughRenewal

All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT. Additional information: Please see full suite of Tender Documentation.

Contract period: … – 15 Sept 2025
Delivery: London · All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
Extensions: The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.Variant bids: allowed
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #4Planned /Programmed Parks and Housing Arboricultural works -BoroughwideRenewal

All work carried out will be within the boundary of the London Borough of Ealing. Additional information: Please see full suite of Tender Documentation.

Contract period: … – 15 Sept 2025
Delivery: London · All work carried out will be within the boundary of the London Borough of Ealing.
Extensions: The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.Variant bids: not allowed
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot #5Emergency Call-Out service -BoroughwideRenewal

All work carried out will be within the boundary of the London Borough of Ealing.

Reactive Works Instructions which are issued twice monthly with two-week completion targets. This includes all manner of arboricultural works boroughwide.

Urgent arboricultural Works Instructions raised daily with a 24 hour to five-day completion target depending on risk factor. Additional information: Please see full suite of Tender Documentation.

Contract period: … – 15 Sept 2025
Delivery: London · All work carried out will be within the boundary of the London Borough of Ealing.
Extensions: The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.Variant bids: not allowed
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: For the avoidance of doubt, the Authority is looking to award to one contractor for each lot. A bidder can bid for all 5 LOTs, however a contractor can only be awarded a maximum of 2 LOTs. Any bidder that is ranked top for more than two LOTs will be award the higher value LOTs.
Conditions of participation1
  • Suitability

    Bidders are required to have Arboriculture Association Approved Contractor status for the start of the contract (1st October 2022), or achieve such status within two years.

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
20 Jun 2022, 11:31 BST
Last source update
20 Jun 2022, 11:31 BST
Award evaluation window
25 Jul 2022 – …
Authority reference
DN617816
FTS notice number
2022/S 000-016774
Classification (CPV)
Agricultural, farming, fishing, forestry and related productsAgricultural, forestry, horticultural, aquacultural and apicultural services
Delivery area
London (UKI73)
Official registry OCID
ocds-h6vhtk-03482b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
25 Jul 2022, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
25 Jul 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

20 Jun 2022 → 25 Jul 2022 · 3 dates
  1. Notice published
    20 Jun 2022, 11:31 BST
  2. Submission deadline
    25 Jul 2022, 11:00 BST
  3. Bids opened
    25 Jul 2022, 12:00 BST

Contracting authority & participating public bodies

London Borough of Ealing

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 3rd Floor Perceval House, 14-16 Uxbridge Road, Ealing, London, W5 2HLContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria