Official UK procurement notice
Provision of a Birmingham Community Equipment Loan Service
Authority: Birmingham City Council (Local council)
What is being bought
Published requirement descriptionBirmingham City Council (the "Council") is seeking to appoint an organisation for the provision of a Birmingham Community Equipment Loan Service on behalf of the Council and Birmingham and Solihull Integrated Care Board.
The purpose is to provide a Birmingham Community Equipment Loan Service that enables Birmingham citizens to live as independently as possible in their chosen home and enables Health and Social Care Services to function effectively and without delay, preventing citizens from developing more complex needs and protecting them and their carers from harm or injury.
The contract will commence on 1st April 2027 and will be in place for a period of 5 years with the option to extend for a further 5 years subject to satisfactory performance and funding availability.
The contract will be awarded to a single provider.
Please note TUPE will apply to this contract. The TUPE information will be released to you upon receipt of a signed copy of Appendix 3 – TUPE Confidentiality Agreement. You are advised to fill this in as soon as possible on receipt and return via in-tendhost.co.uk/birminghamcc ↗
There may be a requirement in the future to modify the contract. This would result from commissioning activities within the Council, the Birmingham Children's Trust, the BSOL Integrated Care Board (ICB) or Solihull Metropolitan Borough Council and associated Health Services. Commissioning activities include, but are not limited to, identification of outcomes, identification of need and funding opportunities.
The following potential contract modifications have been identified at the time of this tendering opportunity:
- Dynamic Pressure Mattresses (DPM); estimated value up to £1m per annum.
- Solihull Community Equipment Loans Service; estimated value £1.9m per annum.
- Birmingham Technology Enabled Care; estimated value £3.8m per annum.
The total value of identified potential contract modifications is up to £67,000,000. Note there may be a requirement for modifications that are not included here.
CPV: Community health services · Hospital and related services · Hospital support services · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£95,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 60%. The overall weighting for social value criteria is 10% and the overall weighting for the price criteria is 30% For full details please refer to the procurement documents.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 15:20 BST
- Last source update
- 22 Jun 2026, 17:04 BST
- Award evaluation window
- Submission end – 26 May 2026
- Authority reference
P2288- FTS notice number
2026/S 000-002882- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0523acFind a Tender
How it was run
Official notice- Submission deadline
- 18 Feb 2026, 12:00 GMT
- Clarification deadline
- 6 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access in-tendhost.co.uk/birminghamcc/ ↗ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.
If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk
Your completed tender submission should be returned by noon on 18th February 2026 via the ‘in-tend’ system in-tendhost.co.uk/birminghamcc ↗
Timeline
23 May 2025 → 1 Apr 2027 · 11 dates- Planning notice published23 May 2025, 15:20 BST
- Market engagement8 Sept 2025, 23:59 BST
Engagement process description: If you are interested in participating in this market engagement exercise, please register online via the Council’s In-tend e-tendering portal in-tendhost.co.uk/birminghamcc ↗
The event will be held in person on Wednesday 10th September at 10am – 12.30pm.
Please confirm via the portals correspondence function the names of attendees (maximum of 2 people) and email addresses for each attendee.
Registration and access to the In-tend electronic tendering tool is free and all correspondence for this market consultation must be made via this on-line process. Report any problems in accessing or using the In-tend e-portal to the Corporate Procurement Team via email at etendering@birmingham.gov.uk
- Next notice expected392 days ago1 Oct 2025, 23:59 BST
- Tender notice published288 days ago13 Jan 2026, 18:22 GMT
- Clarification questions by264 days ago6 Feb 2026, 12:00 GMT
- Submission deadline252 days ago18 Feb 2026, 12:00 GMT
- Award decision expected by155 days ago26 May 2026, 23:59 BST
- Assessment summaries sent129 days ago22 Jun 2026, 00:00 BST
- Latest notice published128 days ago22 Jun 2026, 17:04 BST
- Standstill ends119 days ago1 Jul 2026, 23:59 BST
- Today29 Oct 2026
- Contract startsin 153 days1 Apr 2027, 00:00 BST
Notice history
11 events · 4 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 15:20 BSTUK1
- Preliminary market engagement notice published8 Aug 2025, 15:04 BSTUK2
- Published value updated to £35,500,0008 Aug 2025, 15:04 BSTwas £72,000,000
- Tender notice published13 Jan 2026, 18:22 GMTUK4
- Published value updated to £95,000,00013 Jan 2026, 18:22 GMTwas £35,500,000
- Status changed to active13 Jan 2026, 18:22 GMT
- Procurement method changed13 Jan 2026, 18:22 GMT
- Deadline published: 18 Feb 2026, 12:00 GMT13 Jan 2026, 18:22 GMT
- Contract award notice published22 Jun 2026, 17:04 BSTUK6
- Status changed to complete22 Jun 2026, 17:04 BST
- Contract signature expected27 Jul 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Medequip Assistive Technology Ltd1 Apr 2027 – 31 Mar 2032 · up to 31 Mar 2037Extensions: Subject to satisfactory performance linked to Key Performance Indicators and budgetary availability · Options: There may be a requirement in the future to modify the contract. This would result from commissioning activities within the Council, the Birmingham Children's Trust, the BSOL Integrated Care Board (ICB) or Solihull Metropolitan Borough Council and associated Health Services. Commissioning activities include, but are not limited to, identification of outcomes, identification of need and funding opportunities. The following potential contract modifications have been identified at the time of this tendering opportunity: - Dynamic Pressure Mattresses (DPM); estimated value up to £1m per annum. - Solihull Community Equipment Loans Service; estimated value £1.9m per annum. - Birmingham Technology Enabled Care; estimated value £3.8m per annum. The total value of identified potential contract modifications is up to £67,000,000. Note there may be a requirement for modifications that are not included here. | £95,000,000 | 19 Jun 2026standstill to 1 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 0 | 0 | — |
Who bid
- wonMedequip Assistive Technology Ltd · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Medequip Assistive Technology LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender