Official UK procurement notice
Provision of a Highways Term Service Contract
Authority: London Borough of Hillingdon (Local council)
What is being bought
Published requirement descriptionThe Highways Term Service Contract includes, but it not limited to the following;
(a) Capital Investment works including
- Council road safety, congestion alleviation and parking management capital schemes
- Capital schemes funded from Transport for London (TfL) for Local Implementation Plan (LiP)
- Externally funded on/off highways works
- Council off- highways works such as Housing revenue repairs, depot ( Harlington road depot) repair
(b)Routine & Reactive term service works
- Cyclical drain and gully cleansing / planned ditch clearing
- Reactive maintenance - potholes repairs, footway defects, street furniture
- Installation of new domestic & heavy vehicle crossovers
The Contract will be for an initial term of seven (7) years with an extendable option for a period of five (5) years, giving a total of twelve (12) years (the Term).
The option to extend, for a period of five (5) years is subject to full service and commercial review.
- The authority expects to re-tender this requirement around 1 Apr 2032, 23:59 BST.
CPV: Carriageway resurfacing works · Cycle path construction work · Drainage works · Footpath construction work · Foundation work for footpaths · Gully cleaning and emptying services · Gully emptiers · Highway maintenance work · Paving and asphalting works · Road-maintenance works · Road-repair works · Road-surface painting work · +4 more
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£127,886,400
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: 60% of the marks available will be allocated to Price
- Quality: 40% of the marks available will be allocated to Quality
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2032
- First published
- 1 May 2025, 14:22 BST
- Last source update
- 19 Dec 2025, 17:03 GMT
- Award evaluation window
- Submission end – 18 Dec 2025
- FTS notice number
2025/S 000-049653- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050b70Find a Tender
How it was run
Official notice- Submission deadline
- 19 Sept 2025, 17:00 BST
- Clarification deadline
- 15 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The full suite of tender documents linked to this tender opportunity are advertised via our tender portal below; supplierlive.proactisp2p.com/Account/Login ↗
Timeline
1 May 2025 → 1 Apr 2026 · 8 dates- Planning notice published1 May 2025, 14:22 BST
- Next notice expected4 Jun 2025, 23:59 BST
- Tender notice published18 Aug 2025, 18:45 BST
- Clarification questions by15 Sept 2025, 17:00 BST
- Submission deadline19 Sept 2025, 17:00 BST
- Award decision expected by313 days ago18 Dec 2025, 23:59 GMT
- Latest notice published312 days ago19 Dec 2025, 17:03 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 1 May 2025- Pipeline notice published1 May 2025, 14:22 BSTUK1
- Preliminary market engagement notice published12 Aug 2025, 08:53 BSTUK2
- Published value updated12 Aug 2025, 08:53 BST
- Tender notice published18 Aug 2025, 18:45 BSTUK4
- Published value updated18 Aug 2025, 18:45 BST
- Status changed to active18 Aug 2025, 18:45 BST
- Deadline published: 19 Sept 2025, 17:00 BST18 Aug 2025, 18:45 BST
- Procurement termination notice published19 Dec 2025, 17:03 GMTUK12
- Status changed to complete19 Dec 2025, 17:03 GMT
Routine re-releases (4)
- 2025-05: 1 release · 1 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 19 Dec 2025 | CancelledThe Council has received a formal legal challenge to the present procurement process under UK4 Tender Notice (2025/S 000-049653). Having considered the potential risks associated with that legal challenge, including associated delay and legal costs, the Council has decided that the present procurement process will be terminated. The Contracting Authority intends to re-issue a revised procurement opportunity which will be available for all potential suppliers to participate in once the requirements have been reviewed and confirmed. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender