Find a TenderAwardedContract details notice

Published 20 May 2025, 10:29 BST

Official UK procurement notice

Provision of a Leachate Tankering Service

Official notice

Authority: East Sussex County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ22)

Published estimate£2,947,000≈ £982k / year · £3,536,400 inc. VAT · 1 value update3.4% above published estimate

Submissions closed 27 May 2026awarded 13 Jul 2026

Awarded to COUNTYCLEAN ENVIRONMENTAL SERVICES LIMITED

Contract term 3 yrsends 20 Aug 2029 · up to 20 Aug 2033 with extensions · starts 21 Aug 2026

What is being bought

Published requirement description

East Sussex County Council (ESCC) as Waste Disposal Authority (WDA), must ensure that its old landfill sites, operated since 1974, do not pose a threat to the environment. Landfill gas and leachate are of primary concern.

CPV: Sewage, refuse, cleaning and environmental services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£2,947,000

Contract period: 21 Aug 2026 – 20 Aug 2029 (3 yrs) · up to 20 Aug 2033 with extensionsValue: £2,947,000 exc. VAT · £3,536,400 inc. VAT

Delivery: South East

Extensions: Potential extension periods of two years + two years following approval by East Sussex County Council.

90000000 Sewage, refuse, cleaning and environmental services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 45%

Published award criteria (2)

Quality: Including Social Value
Price

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 20 May 2025, 10:29 BST
Last source update: 11 Sept 2026, 10:57 BST
Award evaluation window: Submission end – 14 Jul 2026
Authority reference: 9460
FTS notice number: 2026/S 000-035811
Latest notice: Contract details notice (UK7)
Classification (CPV): Sewage, refuse, cleaning and environmental services
Delivery area: South East (UKJ22)
Official registry OCID: ocds-h6vhtk-05182c Find a Tender

Review and risk notes

Risks: Potential future changes during the lifetime of the contract:
The Specification outlines the flexibility required regarding the volumes that will be handled by the contractor as these will not be predictable or fixed annually, but subject to conditions outside the Councils control.
Cost factors affecting this market are investment in equipment, transport and regulatory certifications, the requirements for these are covered in the Specification.
Local Government Reorganisation/Devolution - wording is included in the contract which enables ESCC to novate the contract to a new entity:
The parties acknowledge that during the term of this Contract the local government structure may be subject to change. These administrative changes may give rise to the need to seek a Variation to this Contract with any successor or assign of the Council. The Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a consequence of local government reorganisation.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 27 May 2026, 12:00 BST
Clarification deadline: 13 May 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

20 May 2025 → 11 Sept 2026 · 10 dates

Planning notice published
20 May 2025, 10:29 BST
Next notice expected239 days ago
1 Mar 2026, 23:59 GMT
Tender notice published189 days ago
20 Apr 2026, 16:41 BST
Clarification questions by166 days ago
13 May 2026, 12:00 BST
Submission deadline152 days ago
27 May 2026, 12:00 BST
Award decision expected by104 days ago
14 Jul 2026, 23:59 BST
Assessment summaries sent103 days ago
16 Jul 2026, 00:00 BST
Standstill ends91 days ago
27 Jul 2026, 23:59 BST
Contract starts67 days ago
21 Aug 2026, 00:00 BST
Latest notice published45 days ago
11 Sept 2026, 10:57 BST

Notice history

10 events · 4 releases on Find a Tender · since 20 May 2025

Pipeline notice published
20 May 2025, 10:29 BST
UK1
Tender notice published
20 Apr 2026, 16:41 BST
UK4
Published value published: £2,947,000
20 Apr 2026, 16:41 BST
Status changed to active
20 Apr 2026, 16:41 BST
Procurement method changed
20 Apr 2026, 16:41 BST
Deadline published: 27 May 2026, 12:00 BST
20 Apr 2026, 16:41 BST
Contract award notice published
16 Jul 2026, 11:17 BST
UK6
Status changed to complete
16 Jul 2026, 11:17 BST
Contract signature expected
28 Jul 2026, 23:59 BST
scheduled
Contract details notice published
11 Sept 2026, 10:57 BST
UK7

Routine re-releases (4)

2025-05: 1 release · 20 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,046,0501 award exc. VAT

Bids received 53 from SMEs

Contracts signed 1latest 24 Aug 2026

Awarded to	Value	Date	Status
COUNTYCLEAN ENVIRONMENTAL SERVICES LIMITED21 Aug 2026 – 20 Aug 2029 · up to 20 Aug 2033Extensions: Two years to 20 August 2031, plus two years to 20 August 2033	£3,046,050	13 Jul 2026	Awarded

Contracts

Contract 1 · COUNTYCLEAN ENVIRONMENTAL SERVICES LIMITED
Signed
24 Aug 2026
Value
£3,046,050
Period
24 Aug 2026 – 20 Aug 2029 · up to 20 Aug 2033 with extensions
Status
active
Extensions
No later than six (6) Months before the end of the Initial Period or before the end of any previous Extension(s) of the Contract Period (as the case may be) the Council may extend the Contract Period Two years to 20 August 2031 + two years to 20 August 2033
No agreed KPIs: KPIs not published as this contract is not more than £5M in value.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	3	0	—

Contracting authority & participating public bodies

East Sussex County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXGX-2145-PRQJ County Hall, St Anne's Crescent, Lewes, South East, BN7 1UEContact email

Bidders & participating suppliers

1 commercial party on the notice

COUNTYCLEAN ENVIRONMENTAL SERVICES LIMITEDAwarded supplierGB-COH: 06241918GB-PPON: PTGV-1756-VDLL Pacific House, Eastbourne, South East, BN23 6FAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender11 Sept 2026, 10:57 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Jul 2026, 11:17 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Apr 2026, 16:41 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender20 May 2025, 10:29 BST