Find a TenderAwarded

Published 22 Jul 2021, 22:45 BST

Official UK procurement notice

Provision of Bulk Paper Printing Solution, Ancillary Equipment with Support and Maintenance

Authority: Department for Transport (Central government)

ServicesOpen procedure

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Industrial machinery (42)Repair & Maintenance (50) Delivery: UKWales (UKL14)

Published estimate£10,000,000exc. VAT56.1% below published estimate

Submissions closed 20 Aug 2021awarded 8 Nov 2021

Awarded to Ricoh UK Ltd

What is being bought

Published requirement description

DVLA has a requirement for the provision of high-volume paper print machinery, ancillary equipment and associated support and maintenance, to underpin the Authority's Output Services Group's (OSG) to satisfy the Authority's bulk print function.

OSG produces a range of high-volume outputs, with a range of paper documents of various specification, printed on virgin white paper or overprinted on to pre-printed stationery.

Currently, OSG have a printing fleet of 6 printers consisting of two high-speed Kodak inkjets and four Canon/Oce 7200 laser printers. These are split equally across two production sites.

CPV: Colour graphics printers · Inkjet printers · Laser printers · Paper, printing and bookbinding machinery and parts · Repair and maintenance services of machinery

The lotProcurement structure

single lot · value published

Lot #1Provision of high-volume paper print machinery, ancillary equipment and associated…AwardedRenewalPublished value£10,000,000

Provision of high-volume paper print machinery, ancillary equipment and associated support and maintenance.

Delivery: UK, Wales · DVLA Morriston, SA6 7JL DVLA Ty Felin, SA5 4AW

Extensions: Extension options for maintenance provision - 1 year + 1 year · Extension options for maintenance provisionVariant bids: not allowed

30232110 Laser printers 30232130 Colour graphics printers 30232150 Inkjet printers 42991000 Paper, printing and bookbinding machinery and parts

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Technical - Quality: 70%
Commercial - Price: 30%

Published award criteria (2)

Technical - Quality: 70
Commercial - Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 22 Jul 2021, 22:45 BST
Last source update: 14 Feb 2022, 22:45 GMT
Award evaluation window: 20 Aug 2021 – …
Authority reference: PS-20-266
FTS notice number: 2022/S 000-004223
Classification (CPV): Colour graphics printersInkjet printersLaser printersPaper, printing and bookbinding machinery and partsRepair and maintenance services of machinery
Delivery area: UKWales (UKL14)
Official registry OCID: ocds-h6vhtk-02cb83 Find a Tender

Publisher note: Suppliers wishing to apply for this opportunity, should visit and register via the Jaggaer E-tendering portal at: https://dft.app.jaggaer.com Please refer to Project: tender_1053 - The Provision of Bulk Paper Printing Solution, Ancillary Equipment with Support. Your Tender must be submitted through the Jaggaer E-tendering portal.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://dft.app.jaggaer.com/ ↗

Submission deadline: 20 Aug 2021
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 20 Aug 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

dft.app.jaggaer.com ↗

Timeline

20 Aug 2021 → 14 Feb 2022 · 3 dates

Submission deadline
20 Aug 2021
Bids opened
20 Aug 2021, 12:00 BST
Notice published
14 Feb 2022, 22:45 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
14 Feb 2022, 22:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £4,389,0311 contract exc. VAT

Bids received 2

Contracts signed 1latest 8 Nov 2021

Awarded to	Value	Date	Status
Ricoh UK LtdProvision of Bulk Paper Printing Solution	£4,389,031 †	—	Awarded

Contracts

Provision of Bulk Paper Printing Solution · Ricoh UK Ltd
Signed
8 Nov 2021
Value
£4,389,031
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids	—	—	—

Contracting authority & participating public bodies

Department for Transport

Contracting authorityCentral GovernmentNational or federal agency/officeGeneral public services Stores D Basement. Commercial Directorate, Driver and Vehicle Licensing Agency, Morriston, Swansea, Wales, SA67JLContact name, email Published organisation website ↗

Dispute resolution & review bodies

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.Review body United Kingdom

Bidders & participating suppliers

1 commercial party on the notice

Ricoh UK LtdAwarded supplier 800 Pavilion Drive, Northampton, East Midlands, NN4 7YL

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.