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Published 27 Oct 2022, 15:57 BST

Official UK procurement notice

Provision of Cleaning Services

Official notice

Authority: Dorset Council (Local council)·Consortium: 9 public authorities

3 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK25)
Budget not disclosedValue not published
Submissions closed 28 Nov 2022
Lots 3see the lot list below
Contract term 4 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2023

What is being bought3 lots · detail below

Published requirement description

The Council is seeking to work collaboratively with suitable and competent contractors to deliver a combined building and window cleaning service provision to Dorset Council, and Schools/Academies, which is fit for purpose, flexible and cost efficient. The cleaning of public toilets, offices, libraries, day centres and youth centres will also be included within these arrangements.

The intention is that the prime activity will be building cleaning services and the contractor(s) will also provide a window cleaning offer, either provided by the contractor themselves or through a sub-contracting arrangement.

The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.

CPV: Accommodation, building and window cleaning services · Cleaning services

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1West DorsetCancelledRenewal 4 yrs
Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: South West
Extensions: The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.Variant bids: not allowed
90910000 Cleaning services
Lot #2Mid DorsetCancelledRenewal 4 yrs
Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: South West
Extensions: The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.Variant bids: not allowed
90910000 Cleaning services
Lot #3East DorsetCancelledRenewal 4 yrs
Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: South West
Extensions: The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.Variant bids: not allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published award criteria (3)
  • Quality: 30
  • Social Value: 10
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2022, 15:57 BST
Last source update
11 May 2023, 11:33 BST
Award evaluation window
27 Oct 2022 – …
Authority reference
DN632815
FTS notice number
2023/S 000-013429
Classification (CPV)
Accommodation, building and window cleaning servicesCleaning services
Delivery area
South West (UKK25)
Official registry OCID
ocds-h6vhtk-037ce6 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
28 Nov 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Oct 2022, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

27 Oct 2022 → 11 May 2023 · 4 dates
  1. Bids opened
    27 Oct 2022, 10:00 BST
  2. Submission deadline
    28 Nov 2022, 14:00 GMT
  3. Contract starts
    1 Apr 2023, 00:00 BST
  4. Notice published
    11 May 2023, 11:33 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    11 May 2023, 11:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3

3 further award records carry no date or value.

Contracting authority & participating public bodies

9 public bodies on the notice

Dorset Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dorset Council, County Hall, Colliton Park, Dorchester, South West, DT1 1XJContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Care Dorset c/o Dorset CouncilContracting authority Dorchester, South WestContact email
  • Diocese of Salisbury Academy Trust, St James' CE VC First SchoolContracting authority Wimborne, South WestContact email
  • Diocese of Salisbury Academy Trust, Wimborne St Giles CE First SchoolContracting authority Wimborne, South WestContact email
  • HAMWIC Education Trust, Lytchett Matravers Primary SchoolContracting authority Poole, South WestContact email
  • Heath Academy Trust, St James' CE First SchoolContracting authority Alderholt, South WestContact email
  • Heath Academy Trust, St Mary's CE VC First SchoolContracting authority West Moors, South WestContact email
  • Heath Academy Trust, Three Legged Cross First SchoolContracting authority Wimborne, South WestContact email
  • Wessex Multi Academy Trust, Thomas Hadye SchoolContracting authority Dorchester, South WestContact email

Dispute resolution & review bodies

  • Dorset Council, Monitoring OfficerReview body Dorchester

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.