Find a TenderAwardedContract award notice
Published 7 May 2025, 15:05 BST

Official UK procurement notice

Provision of Commingled Dry Mixed Recycling Collection, Sorting, Processing, and Sale

Official notice

Authority: London Borough of Hillingdon (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Published estimate£9,450,000≈ £3.1m / year · £11,340,000 inc. VAT3% above published estimate
Submissions closed 26 Aug 2025awarded 2 Feb 2026
Award (standstill) to Biffa Waste Services Ltd
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2033 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The London Borough of Hillingdon (LBH) invited Tenders for the Collection, Sorting and

Recycling of Dry Mixed Recyclable Materials.

The Contractor will be responsible for the collection and processing of Contract Material and

the marketing and transfer of Recyclable Materials to reprocesses.

The Contract will be for an initial term of three (3) years with the option to extend for a

further two (2) years and then again for another 2 years, giving a total of seven (7) years (the

Term).

The estimated value of the contract is £1,350,000 per annum, equating to an estimated

£4,050,000 over 3 years, with a potential total contract value of £9,450,000 including

extensions (excluding VAT).

  • The authority expects to re-tender this requirement around 25 Jul 2033, 23:59 BST.

CPV: Refuse recycling services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£9,450,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £9,450,000 exc. VAT · £11,340,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Contract will be for an initial term of three (3) years with the option to extend for a further two (2) years and then again for another 2 years, giving a total of seven (7) years

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality 50%: 50%
  • Price 50%: 50%
Published award criteria (2)
  • Quality 50%
  • Price 50%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 25 Jul 2033
First published
7 May 2025, 15:05 BST
Last source update
2 Feb 2026, 14:45 GMT
Award evaluation window
Submission end – 1 Dec 2025
FTS notice number
2025/S 000-043180
Latest notice
Contract award notice (UK6)
Classification (CPV)
Refuse recycling services
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-050dfd Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
26 Aug 2025, 17:00 BST
Clarification deadline
19 Aug 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This tender is being published via LBH's e-tendering portal, Proactis: supplierlive.proactisp2p.com ↗. Please register/log in to view and respond to the opportunity

Timeline

7 May 2025 → 1 Apr 2026 · 11 dates
  1. Planning notice published
    7 May 2025, 15:05 BST
  2. Market engagement
    27 Jun 2025, 23:59 BST

    The London Borough of Hillingdon intends to procure a service for the collection, sorting, processing, and sale of commingled dry mixed recycling. This service will include the collection of recyclable materials from the Council's designated transfer station, the sorting and processing of these materials to a high standard, and their subsequent sale on the open market.

    The primary objective of this contract is to ensure a high-quality material output that enhances the value and marketability of recyclables, while maximising both environmental and economic benefits. The successful contractor will be expected to demonstrate a strong commitment to sustainability, innovation, and continuous improvement throughout the contract term.

    Hillingdon is therefore inviting interested suppliers to participate in a pre-market engagement exercise.

    To register your interest in attending a meeting, please email jgasparette@hillingdon.gov.uk with the subject line:

    'Pre-Market Engagement - LBH - Recycling Services'

    by 13:00 on 18 June 2025.

    Meetings will be scheduled between 23 June and 27 June 2025, and each session will last no more than 30 minutes per supplier. All meetings will be held via Microsoft Teams.

    This engagement session will provide suppliers with an overview of the proposed service model and requirements, while offering an opportunity to provide feedback and suggestions. The aim is to ensure that the final approach is clear, achievable, and aligned with Hillingdon's objectives.

  3. Next notice expected
    24 Jul 2025, 23:59 BST
  4. Tender notice published
    25 Jul 2025, 14:38 BST
  5. Clarification questions by
    19 Aug 2025, 23:59 BST
  6. Submission deadline
    26 Aug 2025, 17:00 BST
  7. Award decision expected by330 days ago
    1 Dec 2025, 23:59 GMT
  8. Assessment summaries sent268 days ago
    2 Feb 2026
  9. Latest notice published267 days ago
    2 Feb 2026, 14:45 GMT
  10. Standstill ends258 days ago
    11 Feb 2026, 23:59 GMT
  11. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

8 events · 4 releases on Find a Tender · since 7 May 2025
  1. Pipeline notice published
    7 May 2025, 15:05 BST
    UK1
  2. Preliminary market engagement notice published
    23 May 2025, 16:11 BST
    UK2
  3. Tender notice published
    25 Jul 2025, 14:38 BST
    UK4
  4. Status changed to active
    25 Jul 2025, 14:38 BST
  5. Deadline published: 26 Aug 2025, 17:00 BST
    25 Jul 2025, 14:38 BST
  6. Contract award notice published
    2 Feb 2026, 14:45 GMT
    UK6
  7. Status changed to complete
    2 Feb 2026, 14:45 GMT
  8. Contract signature expected
    27 Feb 2026, 23:59 GMT
    scheduled
Routine re-releases (4)
  • 2025-05: 1 release · 7 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £9,735,0081 award exc. VAT
Bids received 3
Named bidders 3published on the award notice
Awarded toValueDateStatus
Biffa Waste Services Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2033Extensions: The Contract will be for an initial term of three (3) years with the option to extend for a further two (2) years and then again for another 2 years, giving a total of seven (7) years.£9,735,0082 Feb 2026standstill to 11 Feb 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact name, email

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded
  • BIFFA WASTE SERVICES LIMITEDAwarded supplierGB-COH: 00946107GB-PPON: PRQC-5121-CMBL Coronation Road, High Wycombe, South East, HP12 3TZContact email
  • BYWATERS (LEYTON) LIMITEDBidder / tendererGB-COH: 00505212GB-PPON: PVGL-5576-BNPG Lea Riverside, Bow, London, E3 3JG
  • N&P CRAYFORD MRF LIMITEDBidder / tendererGB-COH: 13270472GB-PPON: PCND-7587-WCXG Century Wharf, Crayford Creek, Dartford, London, DA1 4QG

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender