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Published 15 Dec 2023, 08:46 GMT

Official UK procurement notice

Provision of Corporate and Education technology, products and associated services

Official notice

Authority: Caerphilly County Borough Council (Local council)·Consortium: 23 public authorities

2 lotsGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)
+1 moreSoftware Packages & ERP (48)
 Delivery: Wales (UKL)
Published estimate£200,000,000total for 2 lots
Submissions closed 31 Jan 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Caerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales is seeking to establish a Dynamic Purchasing System (DPS) for the provision of corporate and education technology, products and associated services for all local authorities and maintained schools in Wales.

  • Recurrence: Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

CPV: Anti-glare screens · Audio-visual materials · Braille pads · Central processing units for minicomputers · Colour graphics printers · Colour video monitors · Communications cable · Communications cable for special applications · Communications cable with coaxial conductors · Communications cable with multiple electrical conductors · Communications control system · Communications equipment · +84 more

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Core Infrastructure & Wired/Wireless NetworkingRenewal

This Lot is aimed at local authorities and schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.

The products and associated services will include (but not be limited to):

Data network cabinets;

Switches (Core & Edge);

Routers

Uninterruptable power supply (UPS);

Patch cables (copper & fibre);

Wireless LAN controllers & access points together with associated products and services linked to Core Infrastructure & Wired/Wireless Networking, which must include associated product licencing;

Servers.

The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Delivery: Wales · Within all Local Authorities across Wales.
Extensions: Caerphilly CBC reserves the right to utilise the DPS for any Core Infrastructure & Wired/Wireless Networking for all local authorities and schools in Wales during the validity period of the DPS. Suppliers will be required to provide a range of Core Infrastructure & Wired/Wireless Networking products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation. · Caerphilly CBC intends for the DPS to run for a period of five (5) years from February 2020. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.Variant bids: not allowedElectronic catalogue: required
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30200000 Computer equipment and supplies30230000 Computer-related equipment30232000 Peripheral equipment30236000 Miscellaneous computer equipment30236200 Data-processing equipment
Lot #2End User DevicesRenewal

This Lot is aimed at offering a range of devices used throughout local authorities and schools, from learners, teachers devices to lab/IT suite devices.

The products and associated services will include (but not be limited to):

Windows & Google

‘Cloud’ Device (Convertible & Clamshell options

‘Rich’ Device (Convertible & Clamshell options)

‘Enterprise’ Device (Convertible & Clamshell options)

Apple

‘Cloud’ Device (Tablet & Clamshell options)

‘Rich’ (Tablet, Clamshell & Desktop options)

‘Enterprise’ Device (Clamshell & Desktop options).

Specific End User Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

Delivery: Wales · Within all Local Authorities across Wales.
Extensions: Caerphilly CBC reserves the right to utilise the DPS for any End User Devices for all local authorities and schools within Wales during the validity period of the DPS. Suppliers will be required to provide a End User Devices and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. Specific End user Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation. · Caerphilly CBC intends for the DPS to run for a period of five (5) years from February 2020. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.Variant bids: not allowed
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30200000 Computer equipment and supplies30210000 Data-processing machines (hardware)30212000 Minicomputer hardware30212100 Central processing units for minicomputers30213000 Personal computers

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.
First published
15 Dec 2023, 08:46 GMT
Last source update
15 Dec 2023, 08:46 GMT
Award evaluation window
31 Jan 2025 – …
Authority reference
CCBC/DPS1002757/20/IE
FTS notice number
2023/S 000-036886
Classification (CPV)
Anti-glare screensAudio-visual materialsBraille padsCentral processing units for minicomputersColour graphics printersColour video monitorsCommunications cableCommunications cable for special applicationsCommunications cable with coaxial conductorsCommunications cable with multiple electrical conductors
+86 moreCommunications control systemCommunications equipment
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0425d6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated procurement documentation.

Publisher note: Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include: Device Management, Patch Management and Caching – Core services needed to maximise the efficiency of local authorities and schools internet connections. The products and associated services will include (but not be limited to), Device Management Services and Caching services. Software – Key software and services used by local authorities; teachers and learners. Teaching & Learning/Digital Practitioner Tools – Peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to), Device casting; AV Equipment; Digital Projection; Intelligent Whiteboards; Intelligent TV Screens. Curriculum Delivery & Support – Services needed by practitioners to utilise and exploit the ICT equipment in the classroom. The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process. Other bodies within Wales may utilise this DPS via agreement with Caerphilly CBC, please refer to Appendix 2 of the attached Supplier Guidance Document for further information. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137214. (WA Ref:137214) The buyer considers that this contract is suitable for consortia.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗

Submission deadline
31 Jan 2025, 10:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
31 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

15 Dec 2023 → 31 Jan 2025 · 3 dates
  1. Notice published
    15 Dec 2023, 08:46 GMT
  2. Submission deadline
    31 Jan 2025, 10:00 GMT
  3. Bids opened
    31 Jan 2025, 12:00 GMT

Contracting authority & participating public bodies

23 public bodies on the notice

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityEducation Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria