Official UK procurement notice
Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)
Authority: Staffordshire County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionSouth Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for the annual canvass and elections which the Returning Officer of SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government (MHCLG) or other Official guidance and timescales.
This will include production of:
- Canvass Forms
- Invitation to Register Forms (ITRs)
- Household Notification Letters Polling Cards
- Postal Voting Packs (PVs)
- Ballot Papers
SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict electoral services deadlines as set out in legislation, including electoral registration and elections. The successful Supplier must have the ability to interface with Xpress electoral management software system, and be able to offer an Election Printing Service that will facilitate seamless secure transfer of appropriate data.
CPV: Printed matter and related products · Printing and delivery services · Printing and related services
The lotProcurement structure
single lot · value publishedLot #1Print and delivery service for planned and ad hoc election materialAwardedRenewalPublished value£250,000
Print and delivery service for planned and ad hoc election material.
This will include production of:
- Canvass Forms
- Invitation to Register Forms (ITRs)
- Household Notification Letters Polling Cards
- Postal Voting Packs (PVs)
- Ballot Papers
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Condition of participationno text publishedMinimum: .0
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 5 Feb 2025, 14:28 GMT
- Last source update
- 23 Jun 2025, 09:43 BST
- Award evaluation window
- 7 Mar 2025 – …
- Authority reference
IA3300- FTS notice number
2025/S 000-034260- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dbe6Find a Tender
How it was run
Official notice- Submission deadline
- 7 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 7 Mar 2025, 12:30 GMT
Timeline
7 Mar 2025 → 23 Jun 2025 · 4 dates- Submission deadline7 Mar 2025, 12:00 GMT
- Bids opened7 Mar 2025, 12:30 GMT
- Contract starts1 Jun 2025, 00:00 BST
- Notice published23 Jun 2025, 09:43 BST
Notice history
2 events · 2 releases on Find a Tender · since 23 Jun 2025- Status changed to complete23 Jun 2025, 09:43 BST
- Buyer details updated23 Jun 2025, 09:43 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Opus Trust Marketing Limited Trading as Adare SEC Limited | £250,000 † | — | Awarded |
Contracts
Contract 034260-2025-1 · Opus Trust Marketing Limited Trading as Adare SEC Limited
- Signed
- 1 Jan 2025
- Value
- £250,000
- Period
- … – 31 May 2030
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Opus Trust Marketing Limited t/a Adare SECAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.