Official UK procurement notice
PROVISION OF HOUSING FINANCE AND HR SOLUTION
Authority: The Swaythling Housing Society Limited (trading as Abri)
What is being bought2 lots · detail below
Published requirement descriptionThe purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation’s core finance and HR operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability. The Contract will be for an initial term of 5 years extendable in up to two periods of up to 5 years, giving a total including full extensions of up to 15 years (the Term). Abri expect individual extensions to consist of 3-4 years but may extend for 5 years where seen fit and providing suitable value.
- The authority expects to re-tender this requirement around 1 Dec 2040, 23:59 GMT.
- How the procedure runs: 3.1 Lot 1 (finance only): 3.2 The purpose of this tender is to procure a comprehensive finance system that will modernise, streamline, and integrate the organisation’s core finance operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability. 3.3 Lot 2 (finance & HR combined): 3.4 The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation’s core finance and HR operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability.
CPV: Industry specific software package · Miscellaneous software package and computer systems · Software package and information systems
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 1 of them · same conditions of participation on every lotLot #1Provision of Housing Finance SystemAwardedRenewalPublished value£0
The purpose of this tender is to procure a comprehensive finance system that will modernise, streamline, and integrate the organisation’s core finance operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability
- Economic & financial standing
Bidders must meet stated financial standing check run via D&B with a minimum level failure score of 40
- Technical & professional ability
Listed within the questionnaire within the tender pack
Lot #2Provision of Housing Finance and HR SolutionAwardedRenewalPublished value£0
- Economic & financial standing
Bidders must meet stated financial standing check run via D&B with a minimum level failure score of 40
- Technical & professional ability
Listed within the questionnaire within the tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Bidders must meet stated financial standing check run via D&B with a minimum level failure score of 40
- Technical & professional ability
Listed within the questionnaire within the tender pack
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Dec 2040
- First published
- 10 Jun 2026, 15:06 BST
- Last source update
- 22 Jul 2026, 15:07 BST
- Award evaluation window
- Submission end – 10 Oct 2026
- Authority reference
P/ABRI 1079/2025- FTS notice number
2026/S 000-054816- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b203Find a Tender- Contract terms summary
30 days from receipt of valid invoice - BACS
- How it runs
3.1 Lot 1 (finance only):
3.2 The purpose of this tender is to procure a comprehensive finance system that will modernise, streamline, and integrate the organisation’s core finance operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability.
3.3 Lot 2 (finance & HR combined):
3.4 The purpose of this tender is to procure a comprehensive finance and HR system that will modernise, streamline, and integrate the organisation’s core finance and HR operations. The required solution must provide end‑to‑end functionality across purchase to pay, sales ledger, nominal ledger, cashbook, budgeting, forecasting, HR, payroll and reporting. We are seeking a scalable, secure, and user‑centred system that supports digital transformation, improves service delivery for customers, enhances operational efficiency, and enables data‑driven decision‑making. The successful supplier will deliver the software, implementation services, data migration, training, and ongoing support necessary to ensure a smooth transition and long‑term suitability.
- Risks
Known Unknowns causing possible Modification
4.3.1.1 Addition or amendment to licences, access, account volumes – 150% Contract Value set against this modification total
There may be a need to change, increase, decrease or add new geography locations as Abri continues to grow. We are unable to advise if any future growth will lead to a change in geography, but Abri requires the ability to amend the current landscape and geography of our area of service need increasing the total properties under management and members of Abri required to cover these properties. For avoidance of doubt, this will not be geography outside of the UK but may extend beyond the UK Mainland. This includes an supply provision under the contract as well as any associated services. Abri will work with existing service providers to obtain best value for money in the addition / amendment. Due to the uncertain nature of the modification Abri have allocated a possible 150% addition to the Annual contract budget scope to ensure transparency at the forefront in the event this contract modification is needed.
4.3.1.2 Addition or amendment to modules or other additional solution functions – 50% Annual contract value set against this modification total
There may be a change to the needs of Abri through the life of the agreement due to the possible innovation within the project area, this may require Abri to obtain additional, new or innovative service elements which could not be accounted for at the start of the project and would not be possible to obtain from an alternative provider due to system integration and business requirements to reduce multi system dependency.
4.3.1.3 Migration to cover service disruption – 100% contract value set for this modification total.
In the rare unforeseen event that a current required system outside of the initial scope of this tender fails without resolution with the provider of such solution. Due to these solutions being business critical Abri may need the provider under this agreement to provide a temporary replacement solution to ensure service continuity while Abri undertakes a new solution tender. This modification is only applicable if the provider of the Housing Finance Solution also has a suitable solution for the required area.
4.3.2 Unknown Unknowns causing possible Modification
4.3.2.1 Additional extension periods to cover unforeseen issues preventing a suitable tender process - 50% of Yearly Contract value + CPI for each year within the initial and extension period set aside against this modification total.
The addition of up to four twelve month periods to ensure service continuity in the event of high business change or challenge. This includes: future unplanned merger(s), future unplanned rebranding(s), non-preventable organisational restructure(s), Legislative amendments affecting a suitable procedure to be undertaken, natural disaster effecting Abri, War time impacts effecting Abri, UK Wide Economical disaster. In the event that these additional period modifications are needed Abi will work with suppliers to obtain best value and seek to re-tender as soon as practical. The value of this modification is set at the yearly rate of the Contract plus CPI with an allocated possible 50% addition to the Annual contract budget scope to ensure transparency at the forefront in the event this contract modification is needed.
4.3.2.2 Additional Value for product and sector innovations where a introduction of new technology may increase the level of service or reduce the impact to the environment – 50% of total contract value
The addition of up to 50% of awarded contract value to ensure Abri can take advantage of any new or innovative methods / technologies which result in a higher level of service Abri can provide as a Housing Association. This modification is intended to be used in the event of new unknown technology or innovations during the life of the contract which are not part of the natural business sector growth which is accounted for in the contract requirements or amendment 4.3.1.2 listed above.
How it was run
Official notice- Submission deadline
- 10 Jul 2026, 12:00 BST
- Clarification deadline
- 22 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
in-tendhost.co.uk/abri/aspx/Home ↗
Submissions must be made via the tender portal providing complete required information, a document checklist is provided for bidders.
Timeline
10 Jun 2026 → 1 Dec 2026 · 6 dates- Tender notice published140 days ago10 Jun 2026, 15:06 BST
- Clarification questions by128 days ago22 Jun 2026, 12:00 BST
- Submission deadline110 days ago10 Jul 2026, 12:00 BST
- Latest notice published98 days ago22 Jul 2026, 15:07 BST
- Award decision expected by17 days ago10 Oct 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 33 days1 Dec 2026
Notice history
3 events · 2 releases on Find a Tender · since 10 Jun 2026- Tender notice published10 Jun 2026, 15:06 BSTUK4
- Procurement termination notice published22 Jul 2026, 15:07 BSTUK12
- Status changed to complete22 Jul 2026, 15:07 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 22 Jul 2026 | CancelledThis opportunity is being cancelled to enable A re-review of criteria to be undertaken with the purpose of ensuring competition following reduction in available bids meeting mandatory elements. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All files are attached to the project under the reference detailed in this notice, the system will separate files which are Lot specific allowing bidders to access only documents for the Lot they wish to bid on. Bidders can bid on multiple Lots
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender