Official UK procurement notice
Provision of Minor Maintenance and Cleansing of Public Conveniences
Authority: Swale Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionSwale Borough Council is inviting tenders for the Provision of Minor Maintenance and Cleansing of Public Conveniences. Two contracts will be awarded to one supplier.
The contracts will involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste.
The contract for Lot 1 shall commence on 01/04/26 and terminate on 31/03/31. The council may extend the opportunity for a further 1 year. The contract for Lot 2 shall commence on 01/04/26 and terminate on 31/03/27. The council may extend the opportunity for 1 year periods of up to a further 5 years. The tenderer who submits the Most Advantageous Tender will be awarded the contracts.
The Invitation to Tender document must be submitted / uploaded on the Council's e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the ITT is 12 February 2026 at 12:00 noon.
All communication / clarifications must be submitted via the e-tendering portal.
To respond to this opportunity, please click here: www.kentbusinessportal.org.uk/respond/6X464HNX39 ↗
Access Code : 6X464HNX39
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
CPV: Public conveniences · Sewage, refuse, cleaning and environmental services · Sterilisation, disinfection and hygiene devices
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,986,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #11AwardedRenewalPublished value£1,620,000
Lot 1 will be offered on a 5 + 1 year basis.
•Central Avenue at Sittingbourne, ME10 4BX
•Milton Creek Country Park, Sittingbourne, ME10 2DE
•King George V Playing fields toilet, Sittingbourne ME10 1QX
•Park Road, Faversham, ME13 8ES
•Faversham Recreation ground Sports Changing Facilities including overnight clean ready for Sunday play. Descaling shower heads/ taps (quarterly). WC, Urinals, showers, sinks, changing rooms, and community room, kitchen and toilet.
•Bartons Point, Isle of Sheppey ME12 2BX. This includes the toilets, showers and the sluice room. Descaling shower heads/ taps (quarterly).
•Minster Leas public toilet
•Rose Street at Sheerness, ME12 1UA
•Leysdown Beach Services, Grove Avenue, ME12 4QE
•Beachfields, Sheerness, ME12 1RE
- Economic & financial standing
Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)
Minimum turnover of 2 times the annual contract value
- Technical & professional ability
N/A
Lot #22AwardedRenewalPublished value£366,000
This lot consists of facilities where it is the intention of the council to close or transfer the asset at some point most likely within the first 12 months of the contract (although this timescale may extend). If an asset is transferred or closed then that facility will be removed from the contract and the entire priced costs for that facility for opening, closing, cleansing, maintaining, consumable provision, overheads etc will be removed from the monthly billing process. Facilities in Lot 2 may be removed from the contract with 3 months notification to the Contractor.
Consequently, this contract will be awarded on a rolling one-year basis up to six years in total.
It is possible that facilities in this list may be varied to the Lot 1 contract over time (in agreement with both parties).
- Economic & financial standing
Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)
Minimum turnover of 2 times the annual contract value
- Technical & professional ability
N/A
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
Satisfactory credit check (low or very low risk score, with credit and contract limits in excess of the tender value)
Minimum turnover of 2 times the annual contract value
- Technical & professional ability
N/A
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jan 2026, 12:06 GMT
- Last source update
- 24 Feb 2026, 19:05 GMT
- Award evaluation window
- Submission end – 23 Feb 2026
- Authority reference
PA45- FTS notice number
2026/S 000-002608- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060488Find a Tender- Contract terms summary
Invoices should be submitted electronically to exchequer@swale.gov.uk
- Risks
Local Authorities face continued financial challenges. Future financial risks are unknown. With limited funds, Local Authorities have to regularly review and consider the value of non-statutory functions (of which public conveniences are a non statutory service). To mitigate against this risk and provide some longer term stability, Swale BC undertook a full review of public conveniences prior to this tender. Three facilities were closed prior to tender. The facilities (as best known at this point in time) where there may be future changes have been highlighted in the tender as a separate Lot. This transparent approach enables bidders to consider options for pricing, aware of the potential shorter-term outcomes. However, more future changes are entirely possible and unknown at this point in time.
Local Government Reform is likely to be a factor during the term of this contract. The impacts of this are unknown as yet.
The indexation clauses track national average indices for wages rather than minimum or real living wages. It is possible that minimum/ real living wages may rise at a higher rate than average wages. Bidders are to consider this as part of their pricing model.
Where the relevant conditions under Schedule 8 of the Act are satisfied, any modification of the Contract to remedy the identified risks is likely to be treated as a permitted contract modification in line with The Procurement Act 2023.
How it was run
Official notice- Submission deadline
- 12 Feb 2026, 12:00 GMT
- Clarification deadline
- 2 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To respond to this opportunity, please click here: www.kentbusinessportal.org.uk/respond/6X464HNX39 ↗
Access Code : 6X464HNX39
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
Timeline
13 Jan 2026 → 1 Apr 2026 · 6 dates- Tender notice published288 days ago13 Jan 2026, 12:06 GMT
- Clarification questions by268 days ago2 Feb 2026, 17:00 GMT
- Submission deadline258 days ago12 Feb 2026, 12:00 GMT
- Award decision expected by247 days ago23 Feb 2026, 23:59 GMT
- Latest notice published246 days ago24 Feb 2026, 19:05 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 4 releases on Find a Tender · since 13 Jan 2026- Tender notice published13 Jan 2026, 12:06 GMTUK4
- Tender notice published15 Jan 2026, 12:45 GMTUK4
- Tender notice published15 Jan 2026, 14:04 GMTUK4
- Procurement termination notice published24 Feb 2026, 19:05 GMTUK12
- Status changed to complete24 Feb 2026, 19:05 GMT
Published amendments (2)
Links updated.
Links updated.
Routine re-releases (4)
- 2026-01: 1 release · 13 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 24 Feb 2026 | Cancelled |
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specifications Access Code : 6X464HNX39
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender