Find a TenderAwardedContract details notice

Published 22 May 2025, 17:38 BST

Official UK procurement notice

Provision of Reactive Statutory and Planned Maintenance Services for Corporate Properties

Official notice

Authority: Westmorland and Furness Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: North West (UKD12)

Final published estimate£26,400,000initial estimate £17,600,000 · 2 value updates16.7% below published estimate

Submissions closed 24 Sept 2025awarded 16 Dec 2025

Awarded to IAN DOCKERTY LIMITED

Contract term 3 yrs 2 moends 31 Mar 2029 · up to 31 Mar 2033 with extensions · starts 2 Feb 2026

What is being bought

Published requirement description

Westmorland & Furness Council is seeking to appoint a competent and experienced Service Provider to carry out works related to Reactive, Statutory, and Planned Maintenance of Electrical & Mechanical systems and Building Fabric across the Council's Corporate Properties located within Cumbria.

CPV: Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrs 2 moSMEPublished value£17,600,000

Contract period: 2 Feb 2026 – 31 Mar 2029 (3 yrs 2 mo) · up to 31 Mar 2033 with extensionsValue: £17,600,000 exc. VAT · £26,400,000 inc. VAT

Delivery: North WestEligibility: SME eligible

Extensions: 2 x 24 months extensions available

50700000 Repair and maintenance services of building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality: 40%
cost: 60%

Published award criteria (2)

Quality
cost

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 May 2025, 17:38 BST
Last source update: 31 Mar 2026, 14:45 BST
Award evaluation window: Submission end – 16 Oct 2025
Authority reference: DN778448
FTS notice number: 2025/S 000-042270
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of building installations
Delivery area: North West (UKD12)
Official registry OCID: ocds-h6vhtk-051f5a Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 24 Sept 2025, 14:00 BST
Clarification deadline: 17 Sept 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Expressions of Interest and Submissions must be submitted electronically via The Chest. Further details of the tender are included in the Invitation to Tender documents available via The Chest: procontract.due-north.com ↗ . All clarifications regarding the tender documents must be directed via the messages area of the project dashboard. If you have any queries regarding using The Chest please use the

supplier support available from the home page.

Timeline

22 May 2025 → 31 Mar 2026 · 10 dates

Planning notice published
22 May 2025, 17:38 BST
Next notice expected
9 Jun 2025, 23:59 BST
Tender notice published
23 Jul 2025, 10:32 BST
Clarification questions by
17 Sept 2025, 16:00 BST
Submission deadline399 days ago
24 Sept 2025, 14:00 BST
Award decision expected by377 days ago
16 Oct 2025, 23:59 BST
Assessment summaries sent283 days ago
19 Jan 2026
Contract starts269 days ago
2 Feb 2026
Standstill ends212 days ago
30 Mar 2026, 23:59 BST
Latest notice published211 days ago
31 Mar 2026, 14:45 BST

Notice history

11 events · 6 releases on Find a Tender · since 22 May 2025

Pipeline notice published
22 May 2025, 17:38 BST
UK1
Pipeline notice published
27 May 2025, 15:59 BST
UK1
Tender notice published
23 Jul 2025, 10:32 BST
UK4
Published value updated to £17,600,000
23 Jul 2025, 10:32 BST
was £25,000,000
Status changed to active
23 Jul 2025, 10:32 BST
Deadline published: 24 Sept 2025, 14:00 BST
23 Jul 2025, 10:32 BST
Tender notice published
16 Sept 2025, 12:49 BST
UK4
Contract award notice published
19 Mar 2026, 16:28 GMT
UK6
Status changed to complete
19 Mar 2026, 16:28 GMT
Contract details notice published
31 Mar 2026, 14:45 BST
UK7
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled

Published amendments (1)

Additional information added to the description.

Routine re-releases (6)

2025-07: 1 release · 23 Jul 2025
2025-05: 2 releases · 22 May 2025, 27 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £22,000,0001 award exc. VAT

Bids received 33 from SMEs

Named bidders 3published on the award notice

Contracts signed 1latest 25 Mar 2026

Awarded to	Value	Date	Status
IAN DOCKERTY LIMITED1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2033Extensions: 2 x 2 years	£22,000,000	16 Dec 2025	Awarded

Contracts

Contract 1 · IAN DOCKERTY LIMITED
Signed
25 Mar 2026
Value
£22,000,000
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2033 with extensions
Status
active
Extensions
2 x 2 years
3 agreed KPIs: Minimum Performance Levels for Reactive Mainteance · Minimum Performance Levels for Planned Preventative Maintenance · Minimum Performance Levels for Contract Administration
- Minimum Performance Levels for Reactive Mainteance
- Minimum Performance Levels for Planned Preventative Maintenance
- Minimum Performance Levels for Contract Administration

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 7 at stage one	3	0	—

Who bid

wonIAN DOCKERTY LIMITED · North West England
did not winPHOSTERS (FM) LIMITED · West Midlands
did not winTOP NOTCH CONTRACTORS LIMITED · North West England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Westmorland and Furness Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYD-1758-YNVR South Lakeland House, Kendal, North West, LA9 4DQContact email

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded

IAN DOCKERTY LIMITEDAwarded supplierGB-COH: 14956133GB-PPON: PWTD-7334-DVPT Unit 10 Long Island Park, Carlisle, North West, CA2 5ASContact email
PHOSTERS (FM) LIMITEDBidder / tendererGB-COH: 08451685GB-PPON: PDWH-4931-YLCL Lifford Hall Lifford Lane, Birmingham, West Midlands, B30 3JN
TOP NOTCH CONTRACTORS LIMITEDBidder / tendererGB-COH: 04015903GB-PPON: PXVH-8879-MGBQ Sterling House 3 Wavell Drive, Carlisle, North West, CA1 2SA

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender31 Mar 2026, 14:45 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender19 Mar 2026, 16:28 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Sept 2025, 12:49 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Jul 2025, 10:32 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender27 May 2025, 15:59 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender22 May 2025, 17:38 BST