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Published 29 Jul 2021, 17:52 BST

Official UK procurement notice

PRP051 - Repair and Maintenance of Heating Equipment and Heating Controls

Official notice

Authority: Derbyshire County Council (Local council)

Framework agreement3 lotsServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF1)
Framework ceiling (notional)£828,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 27 Aug 2021awarded 20 Dec 2021
Lots 3see the lot list below
Framework period 2 yrsends 13 Dec 2023 · extension options published · starts 14 Dec 2021

What is being bought3 lots · detail below

Published requirement description

The Council is inviting suppliers to tender for a framework contract for the provision of repairs and maintenance to heating equipment and servicing, repairs and maintenance to heating controls. The Council’s property portfolio throughout Derbyshire includes but is not limited to: schools, libraries, corporate buildings and offices.

CPV: Repair and maintenance services

How this framework works

From the published notice
Bids received
5 bids on the busiest of 3 lots · 2 suppliers appointed
Framework period
2 yrs from 14 Dec 2021

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Heating repairs and maintenance to North DerbyshireAwardedRenewal 2 yrs

The successful bidder will carry out repairs and maintenance to the heating systems for the North District of Derbyshire on the Councils request to supplement the Council’s in-house operations.

Contract period: 14 Dec 2021 – 13 Dec 2023 (2 yrs)
Delivery: East Midlands
Extensions: The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2Heating repairs and maintenance to South DerbyshireAwardedRenewal 2 yrs

The successful bidder will carry out repairs and maintenance to the heating systems for the South District of Derbyshire on the Councils request to supplement the Council’s in-house operations.

Contract period: 14 Dec 2021 – 13 Dec 2023 (2 yrs)
Delivery: East Midlands
Extensions: The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #3Servicing, repairs, and maintenance of heating controls to the entirety of DerbyshireAwardedRenewal 2 yrs

The successful bidder will carry out repairs and maintenance to heating controls for hot water and heating systems, BMS systems including control panels pumps and wiring. All heating control systems must have open protocol communication.

Contract period: 14 Dec 2021 – 13 Dec 2023 (2 yrs)
Delivery: East Midlands
Extensions: The framework will be for an initial period of 2 years with an option to extend for up to 2 further periods of one year each subject to a performance review at the end of years 2 and 3 as detailed in the specification.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “PRP051 - Repair and Maintenance of Heating Equipment and Heating…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
29 Jul 2021, 17:52 BST
Last source update
20 Dec 2021, 13:17 GMT
Award evaluation window
27 Aug 2021 – …
Authority reference
DN560141
FTS notice number
2021/S 000-031768
Classification (CPV)
Repair and maintenance services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-02ce4e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per Tender Documentation

Review and risk notes
Review procedure

The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax

methods used) standstill period at the point information on the award of the contract is

communicated to the relevant economic operators. Debriefing by the Council shall be in

accordance with the Public Contracts Regulation 2015 (as amended) 5 / 5 (the

Regulations). Such information should be requested from the addressee in Section 1.1). If an

appeal regarding the award of the contract has not been successfully resolved the

Regulations provide for the aggrieved parties who are of the opinion that they have been

harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court

(England, Wales and Northern Ireland). Any such action must be brought as soon as

possible.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
27 Aug 2021, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Aug 2021, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

27 Aug 2021 → 20 Dec 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Aug 2021, 11:00 BST
  2. Bids opened
    27 Aug 2021, 11:00 BST
  3. Contract starts
    14 Dec 2021
  4. Notice published
    20 Dec 2021, 13:17 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Dec 2021, 13:17 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 5busiest of 3 lots
Contracts signed 3latest 20 Dec 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £828,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Heating repairs and maintenance to North Derbyshire

    Signed
    20 Dec 2021
    Value
    ceiling above
    Period
    … – 13 Dec 2023
    Status
    active

  • Heating repairs and maintenance to South Derbyshire

    Signed
    20 Dec 2021
    Value
    ceiling above
    Period
    … – 13 Dec 2023
    Status
    active

  • Servicing, repairs, and maintenance of heating controls to the entirety of Derbyshire

    Signed
    20 Dec 2021
    Value
    ceiling above
    Period
    … – 13 Dec 2023
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Heating repairs and maintenance to North Derbyshire5bids———
2 · Heating repairs and maintenance to South Derbyshire4bids———
3 · Servicing, repairs, and maintenance of heating controls to the entirety of Derbyshire3bids———

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Chatsworth Hall, Matlock, East Midlands, DE4 3FWContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria