Official UK procurement notice
RBK Greenspace Services · UK public procurement notice
Authority: The Royal Borough of Kingston upon Thames (Local council)
What is being bought
Published requirement descriptionThe Royal Borough of Kingston upon Thames is seeking to commission a greenspaces
maintenance service from a single provider for defined sites within the boundary of the
borough including parks and recreation grounds, greenspaces, playgrounds, highways
verges and gardens, housing estates, allotments, Public rights of way and corporate
properties. The supplier will also be required to provide public toilet opening, closing,
inspection and cleaning services for defined locations; an opening, closing, inspection and
cleaning service for sports changing rooms and pavilions; a management and maintenance
service for outdoor sports pitches and facilities including a marketing, letting, booking and
income collection service; a management and maintenance service for allotment sites
including inspections, invoicing and issuing of tenancy agreements. The provider will also
support friends groups, volunteers and event organisers and is required to be self monitoring
and auditing.
The contract for these services has been commissioned using the competitive dialogue
procedure under the Public Contract Regulations 2015.
The duration of the contract will be seven years plus one seven year extension period at the
absolute sole discretion of the Authority, creating a contract for a maximum length of 14
years.
CPV: Grounds maintenance services · Parks maintenance services
The lotProcurement structure
single lot · value publishedLot #1The provision of a greenspaces maintenance service from a single provider for defined…AwardedRenewalPublished value£18,200,000
The provision of a greenspaces maintenance service from a single provider for defined sites
within the boundary of the borough including parks and recreation grounds, greenspaces,
playgrounds, highways verges and gardens, housing estates, allotments, Public rights of way
and corporate properties. The supplier will also be required to provide public toilet opening,
closing, inspection and cleaning services for defined locations; an opening, closing,
inspection and cleaning service for sports changing rooms and pavilions; a management and
maintenance service for outdoor sports pitches and facilities including a marketing, letting,
booking and income collection service; a management and maintenance service for
allotment sites including inspections, invoicing and issuing of tenancy agreements. The
provider will also support friends groups, volunteers and event organisers and is required to
be self monitoring and auditing.
The contract for these services has been commissioned using the competitive dialogue
procedure under the Public Contract Regulations 2015.
The duration of the contract will be seven years plus one seven year extension period at the
absolute sole discretion of the Authority, creating a contract for a maximum length of 14
years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Mobilisation: 12%
- Management Methodology: 9%
- Play Area and Equipment: 6%
- Health and Safety Management: 9%
- Management and Quality Control: 6%
- Information, Systems and Technology: 9%
- price: 40%
- Social Value: 9%
Published award criteria (8)
- Mobilisation: 12
- Management Methodology: 9
- Play Area and Equipment: 6
- Health and Safety Management: 9
- Management and Quality Control: 6
- Social Value: 9
- Information, Systems and Technology: 9
- Price: 40
- Suitability
The requirements including selection criteria are stated in SSQ, Technical Questions and in the procurement documents.
The authority reserves its right to request an indemnity, bank bond or guarantee if the supplier does not meet the required standard for economic and financial standing.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jan 2021, 14:25 GMT
- Last source update
- 5 Oct 2021, 15:43 BST
- Authority reference
DN517975- FTS notice number
2021/S 000-024783- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028ac7Find a Tender
- Review procedure
In accordance with the Public Contract Regulations 2015 the Council incorporated a minimum 10 calendar day standstill period at the point information on which the contract award decision was communicated to tenderers. The award was also subject to leaseholder consultation under Section 20.
How it was run
Official notice- Submission deadline
- 15 Feb 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
Timeline
15 Feb 2021 → 5 Oct 2021 · 2 dates- Submission deadline15 Feb 2021, 12:00 GMT
- Notice published5 Oct 2021, 15:43 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Oct 2021, 15:43 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Glendale Grounds Management Ltd | £20,541,012 † | — | Awarded |
Contracts
Contract 024783-2021-1 · Glendale Grounds Management Ltd
- Signed
- 20 Aug 2021
- Value
- £20,541,012
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation body
Bidders & participating suppliers
1 commercial party on the notice- Glendale Grounds Management LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria