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Find a TenderAwardedContract details notice
Published 29 Oct 2025, 11:39 GMT

Official UK procurement notice

RE25133 Insurance Services excluding Property Insurance

Official notice

Authority: London Borough of Ealing (Local council)

5 lotsServicesCompetitive flexible procedureAbove threshold
Sectors: Financial and insurance services (66)Architecture & Engineering (71) Delivery: UKLondon (UKI7)
Published estimate£3,906,642total for 5 lots · £4,416,240 inc. VAT · 2 value updates
Submissions closed 29 May 2026awarded 9 Sept 2026
Awarded to Maven Public Sector +2 more2 awards
Contract term 4 yrsends 30 Sept 2030 · up to 30 Sept 2032 with extensions · starts 1 Oct 2026

What is being bought5 lots · detail below

Published requirement description

The London Borough of Ealing (“the Authority”), has conducted a competitive flexible tendering procedure utilising the Competitive Flexible Procedure, in accordance with Section 20(2) of the Procurement Act 2023, and has awarded and appointed to Risk Management Partner Ltd and Maven Public Sector (Successful Supplier(s)) for the provision of the Services Insurance services excluding property insurance via 5 lots.

  • The authority expects to re-tender this requirement around 11 Aug 2026, 23:59 BST.
  • How the procedure runs: The London Borough of Ealing (“the Authority”), is undertaking a competitive flexible tendering procedure utilising the Competitive Flexible Procedure, in accordance with Section 20(2) of the Procurement Act 2023, to appoint a suitably qualified and experienced Supplier (Successful Supplier(s)) for the provision of the Services as detailed below. This is a Competitive Flexible Procedure (CFP) allowed for under the Procurement Act 2023. The procedure to be followed is prescribed in this, and the subsequent procurement documents to be issued at the specified stages established by this ITP. In addition, as required by the Procurement Act 2023, all Suppliers must be registered on the UK Government Central Digital Platform (www.find-tender.service.gov.uk), in order to have their tenders considered. Please ensure that you have registered on this platform before submitting your tender response on The deadline for submission of your Request to Participate by no later than 17:00 on 29th May 2026 via council e procurement system Atamis, https://ealinglbc-atamis.my.site.com/login. The Services required by the Authority under this Contract include: Lot 1 – Casualty and Fidelity Guarantee Insurance. This is the casualty lot comprising Employers Liability, Public & Products Liability, Libel and Slander, Officials Indemnity, Land Charges, Public Health Act cover, Professional Indemnity – the cover is for sums which the Council becomes legally liable to pay in those areas plus costs and expenses from incidents occurring within the scope of the Council’s activities, and/or performed by its employees and other insured persons. Additionally, there is an option to quote for medical malpractice cover. The lot also includes Fidelity Guarantee which covers loss of money, securities and other property resulting from fraudulent or dishonest acts employees as well as third party computer fraud. Claims handling is required for all claims that arise under this lot, both above and below the deductible.. Full details of the requirements can be found at Appendix 1.1. Lot 2 – Motor Fleet Insurance. Cover is sought in respect of any Motor vehicle the property of or in the custody and control of the Council, for loss of or damage to Contracting Authority's vehicles including accessories and spare parts whilst thereon, legal liability for death of or bodily injury to any person and damage to property and liability to or for passengers (other than for Employee who is driver whilst vehicle is being used in RTA circumstances). In addition, an Uninsured loss recovery service with legal expenses cover, is also required. Claims handling is required for all claims that arise under this lot, both above and below the deductible.. Full details of the requirements can be found at Appendix 1.2. Lot 3 – Engineering Insurance and Inspection. The lot seeks an engineering inspection service which would provide inspection of specified items of plant and machinery in the plant schedule. The timing of inspections will be set as per the existing inspections and/or required by legislation. Items to inspect may include boiler and pressure plant, electrical and mechanical plant plus lifts/lifting gear and handling plant. The Insurance aspect would provide cover for the same plant items in the event of incidents as detailed in the specification. Full details of the requirements can be found at Appendix 1.3 Lot 4 – Group Personal Accident/Travel and School Journey Insurance. The personal accident policy should provide benefit to the Council as a result of accidental death or bodily injury or assault (including Terrorism) sustained by Insured Person(s) during the operative times, and at the award levels specified, within the tender documentation. The travel policy should cover medical and emergency travel expenses and other costs incurred by Insured Persons while engaged on an insured journey. School journey (Otherwise called Offsite activities) should provide personal accident and travel cover for school trips including pupils and staff/volunteers. Full details of the requirements can be found at Appendix 1.4. Lot 5 – Terrorism (First Loss) Cover is sought in respect of material damage at insured premises and to insured property, arising from incident/s of actual or threatened terrorism. The cover is sought on a first-loss basis, and full details of the requirements can be found at Appendix 1.5. Full details of the Services required can be found in Appendices 1.1 – 1.5 (Specification / Evaluation Spreadsheets), and within the Insurance Tender Information document. The duration of the Contract shall be for an initial term of 4 years, with the option to extend for a further 2 years at the sole discretion of the Authority. If a bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other. The estimated annual value of the contract is for and the total value is £4,400,000 excluding IPT and VAT over the full potential term, including any extension options, where applicable. This is taking into consideration inflation and Real living wage increases.

CPV: Accident and health insurance services · Architectural, construction, engineering and inspection services · Engineering insurance services · Engineering, auxiliary, average, loss, actuarial and salvage insurance services · General liability insurance services · Liability insurance services · Mechanical and electrical engineering services · Motor vehicle insurance services · Professional liability insurance services

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£3,906,642 together) · same evaluation weights on every lot
Lot #1Employers Liability, Public & Products Liability, Fidelity Guarantee InsuranceAwardedRenewal UK, London 4 yrsPublished value£2,544,642

The source published no individual description for this lot.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs) · up to 30 Sept 2032 with extensionsValue: £2,544,642 exc. VAT · £2,850,000 inc. VAT
Delivery: UK, London
Extensions: Contract certain insurance quotations including all policy wordings. ▪ Full satisfactory completion of contents of Appendix 1 ▪ Confirmation that you are able to provide the cover as specified within these Tender Documents. Where there are variations in the cover being offered this should be specifically highlighted within your Tender response. ▪ Where you are quoting for more than one Lot, you must ensure that quotations provided are on a standalone basis. Please note that no points are available for package discounts. All individual Lots will be evaluated and awarded separately, and the Contracting Authority categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators. Any Long-Term Agreement discounts must also be made clear within your Tender response. If your bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other. Failure to provide your Tender response at the deadline, time and date shown in the Tender timetable and on the basis outlined above may render your Tender response void. Please note that it is the responsibility of all bidders / Insurers to ensure that all information is included within their Tender response. The Evaluation will be based upon documentation received from each bidder / Insurer. If information is omitted from your Tender response this will not be taken into account. Please note: The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and) criteria. The Social Value criteria are set out in Appendix 1.10, which must be completed with your response, and there are guidance notes available at Appendix 2.6. Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot for which you are Tendering. Failure to do so will result in no evaluation of your Tender. The Contracting Authority will award each Lot individually. The Contracting Authority may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response. · The initial contract term proposed is for 4 years with an option for renewal for a further 2 years.
66516000 Liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Please refer to Appendix 1.6 and Tender Information document for further information

  • Technical & professional ability

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information document for further information

  • Condition of participation

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information document for further information

    shortlisting
Lot #2Motor Vehicle InsuranceAwardedRenewal UK 4 yrsPublished value£240,000

The source published no individual description for this lot.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs) · up to 30 Sept 2032 with extensionsValue: £240,000 exc. VAT · £268,800 inc. VAT
Delivery: UK
Extensions: Contract certain insurance quotations including all policy wordings. ▪ Full satisfactory completion of contents of Appendix 1 ▪ Confirmation that you are able to provide the cover as specified within these Tender Documents. Where there are variations in the cover being offered this should be specifically highlighted within your Tender response. ▪ Where you are quoting for more than one Lot, you must ensure that quotations provided are on a standalone basis. Please note that no points are available for package discounts. All individual Lots will be evaluated and awarded separately, and the Contracting Authority categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators. Any Long-Term Agreement discounts must also be made clear within your Tender response. If your bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other. Failure to provide your Tender response at the deadline, time and date shown in the Tender timetable and on the basis outlined above may render your Tender response void. Please note that it is the responsibility of all bidders / Insurers to ensure that all information is included within their Tender response. The Evaluation will be based upon documentation received from each bidder / Insurer. If information is omitted from your Tender response this will not be taken into account. Please note: The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and) criteria. The Social Value criteria are set out in Appendix 1.10, which must be completed with your response, and there are guidance notes available at Appendix 2.6. Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot for which you are Tendering. Failure to do so will result in no evaluation of your Tender. The Contracting Authority will award each Lot individually. The Contracting Authority may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response. · The initial contract term proposed is for 4 years with an option for renewal for a further 2 years.
66514110 Motor vehicle insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Please refer to Appendix 1.6 A3 PSQ document for further information

  • Technical & professional ability

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information,

  • Condition of participation

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information,

    shortlisting
Lot #3Engineering Inspection ServicesAwardedRenewal UK 4 yrsPublished value£510,000

The source published no individual description for this lot.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs) · up to 30 Sept 2032 with extensionsValue: £510,000 exc. VAT · £612,000 inc. VAT
Delivery: UK
Extensions: Contract certain insurance quotations including all policy wordings. ▪ Full satisfactory completion of contents of Appendix 1 ▪ Confirmation that you are able to provide the cover as specified within these Tender Documents. Where there are variations in the cover being offered this should be specifically highlighted within your Tender response. ▪ Where you are quoting for more than one Lot, you must ensure that quotations provided are on a standalone basis. Please note that no points are available for package discounts. All individual Lots will be evaluated and awarded separately, and the Contracting Authority categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators. Any Long-Term Agreement discounts must also be made clear within your Tender response. If your bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other. Failure to provide your Tender response at the deadline, time and date shown in the Tender timetable and on the basis outlined above may render your Tender response void. Please note that it is the responsibility of all bidders / Insurers to ensure that all information is included within their Tender response. The Evaluation will be based upon documentation received from each bidder / Insurer. If information is omitted from your Tender response this will not be taken into account. Please note: The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and) criteria. The Social Value criteria are set out in Appendix 1.10, which must be completed with your response, and there are guidance notes available at Appendix 2.6. Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot for which you are Tendering. Failure to do so will result in no evaluation of your Tender. The Contracting Authority will award each Lot individually. The Contracting Authority may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response. · The initial contract term proposed is for 4 years with an option for renewal for a further 2 years.
66519000 Engineering, auxiliary, average, loss, actuarial and salvage insurance services66519200 Engineering insurance services71000000 Architectural, construction, engineering and inspection services71334000 Mechanical and electrical engineering services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Please refer to Appendix 1.6 Part A3 PSQ document for further information.

  • Technical & professional ability

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information

  • Condition of participation

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information

    shortlisting
Lot #4Personal Accident PolicyAwardedRenewal UK 4 yrsPublished value£72,000

The source published no individual description for this lot.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs) · up to 30 Sept 2032 with extensionsValue: £72,000 exc. VAT · £80,640 inc. VAT
Delivery: UK
Extensions: Contract certain insurance quotations including all policy wordings. ▪ Full satisfactory completion of contents of Appendix 1 ▪ Confirmation that you are able to provide the cover as specified within these Tender Documents. Where there are variations in the cover being offered this should be specifically highlighted within your Tender response. ▪ Where you are quoting for more than one Lot, you must ensure that quotations provided are on a standalone basis. Please note that no points are available for package discounts. All individual Lots will be evaluated and awarded separately, and the Contracting Authority categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators. Any Long-Term Agreement discounts must also be made clear within your Tender response. If your bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other. Failure to provide your Tender response at the deadline, time and date shown in the Tender timetable and on the basis outlined above may render your Tender response void. Please note that it is the responsibility of all bidders / Insurers to ensure that all information is included within their Tender response. The Evaluation will be based upon documentation received from each bidder / Insurer. If information is omitted from your Tender response this will not be taken into account. Please note: The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and) criteria. The Social Value criteria are set out in Appendix 1.10, which must be completed with your response, and there are guidance notes available at Appendix 2.6. Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot for which you are Tendering. Failure to do so will result in no evaluation of your Tender. The Contracting Authority will award each Lot individually. The Contracting Authority may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response. · The initial contract term proposed is for 4 years with an option for renewal for a further 2 years.
66512000 Accident and health insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Please refer to Appendix 1.6 Part A3 PSQ document for further information

  • Technical & professional ability

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information

  • Condition of participation

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information

    shortlisting
Lot #5Terrorism InsuranceAwardedRenewal UK 4 yrsPublished value£540,000

The source published no individual description for this lot.

Contract period: 1 Oct 2026 – 30 Sept 2030 (4 yrs) · up to 30 Sept 2032 with extensionsValue: £540,000 exc. VAT · £604,800 inc. VAT
Delivery: UK
Extensions: Contract certain insurance quotations including all policy wordings. ▪ Full satisfactory completion of contents of Appendix 1 ▪ Confirmation that you are able to provide the cover as specified within these Tender Documents. Where there are variations in the cover being offered this should be specifically highlighted within your Tender response. ▪ Where you are quoting for more than one Lot, you must ensure that quotations provided are on a standalone basis. Please note that no points are available for package discounts. All individual Lots will be evaluated and awarded separately, and the Contracting Authority categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators. Any Long-Term Agreement discounts must also be made clear within your Tender response. If your bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other. Failure to provide your Tender response at the deadline, time and date shown in the Tender timetable and on the basis outlined above may render your Tender response void. Please note that it is the responsibility of all bidders / Insurers to ensure that all information is included within their Tender response. The Evaluation will be based upon documentation received from each bidder / Insurer. If information is omitted from your Tender response this will not be taken into account. Please note: The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and) criteria. The Social Value criteria are set out in Appendix 1.10, which must be completed with your response, and there are guidance notes available at Appendix 2.6. Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot for which you are Tendering. Failure to do so will result in no evaluation of your Tender. The Contracting Authority will award each Lot individually. The Contracting Authority may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response. · The initial contract term proposed is for 4 years with an option for renewal for a further 2 years.
66516400 General liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Please refer to Appendix 1.6 Part A3 PSQ document for further information

  • Technical & professional ability

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information

  • Condition of participation

    Please refer to Part A1 CPF Invitation to Tender Instructions and Tender Information documents for further information

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 40%Price: 55%Social value: 5%
Published award criteria (3)
  • Quality: Please refer to section 8 8. Tender Submission and Evaluation: Quality Award Criteria within PART A1 CPF Invitation to Tender Instructions
  • Price: Please refer to Section 10 - ender Response and Evaluation: Price Submission within PART A1 CPF Invitation to Tender Instructions document
  • Social Value: Please refer to Section 9 Tender Submission and Evaluation: Social Value within PART A1 CPF Invitation to Tender Instructions
Lot distribution rule: The Services required by the Authority under this Contract include: Lot 1 – Casualty and Fidelity Guarantee Insurance. This is the casualty lot comprising Employers Liability, Public & Products Liability, Libel and Slander, Officials Indemnity, Land Charges, Public Health Act cover, Professional Indemnity – the cover is for sums which the Council becomes legally liable to pay in those areas plus costs and expenses from incidents occurring within the scope of the Council’s activities, and/or performed by its employees and other insured persons. Additionally, there is an option to quote for medical malpractice cover. The lot also includes Fidelity Guarantee which covers loss of money, securities and other property resulting from fraudulent or dishonest acts employees as well as third party computer fraud. Claims handling is required for all claims that arise under this lot, both above and below the deductible. Full details of the requirements can be found at Appendix 1.1. Lot 2 – Motor Fleet Insurance. Cover is sought in respect of any Motor vehicle the property of or in the custody and control of the Council, for loss of or damage to Contracting Authority's vehicles including accessories and spare parts whilst thereon, legal liability for death of or bodily injury to any person and damage to property and liability to or for passengers (other than for Employee who is driver whilst vehicle is being used in RTA circumstances). In addition, an Uninsured loss recovery service with legal expenses cover, is also required. Claims handling is required for all claims that arise under this lot, both above and below the deductible. Full details of the requirements can be found at Appendix 1.2. Lot 3 – Engineering Insurance and Inspection. The lot seeks an engineering inspection service which would provide inspection of specified items of plant and machinery in the plant schedule. The timing of inspections will be set as per the existing inspections and/or required by legislation. Items to inspect may include boiler and pressure plant, electrical and mechanical plant plus lifts/lifting gear and handling plant. The Insurance aspect would provide cover for the same plant items in the event of incidents as detailed in the specification Full details of the requirements can be found at Appendix 1.3 Lot 4 – Group Personal Accident/Travel and School Journey Insurance. The personal accident policy should provide benefit to the Council as a result of accidental death or bodily injury or assault (including Terrorism) sustained by Insured Person(s) during the operative times, and at the award levels specified, within the tender documentation. The travel policy should cover medical and emergency travel expenses and other costs incurred by Insured Persons while engaged on an insured journey. School journey (Otherwise called Offsite activities) should provide personal accident and travel cover for school trips including pupils and staff/volunteers. Full details of the requirements can be found at Appendix 1.4. Lot 5 – Terrorism (First Loss) Cover is sought in respect of material damage at insured premises and to insured property, arising from incident/s of actual or threatened terrorism. The cover is sought on a first-loss basis, and full details of the requirements can be found at Appendix 1.5. Full details of the Services required can be found in Appendices 1.1 – 1.5 (Specification / Evaluation Spreadsheets), and within the Insurance Tender Information document
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 11 Aug 2026
First published
29 Oct 2025, 11:39 GMT
Last source update
28 Sept 2026, 14:40 BST
Award evaluation window
Submission end – 13 Jul 2026
Authority reference
C0555
FTS notice number
2026/S 000-036101
Latest notice
Contract details notice (UK7)
Classification (CPV)
Accident and health insurance servicesArchitectural, construction, engineering and inspection servicesEngineering insurance servicesEngineering, auxiliary, average, loss, actuarial and salvage insurance servicesGeneral liability insurance servicesLiability insurance servicesMechanical and electrical engineering servicesMotor vehicle insurance servicesProfessional liability insurance services
Delivery area
UKLondon (UKI7)
Official registry OCID
ocds-h6vhtk-05d60c Find a Tender
Contract terms summary

Ealing Payment Terms

How it runs

The London Borough of Ealing (“the Authority”), is undertaking a competitive flexible tendering procedure utilising the Competitive Flexible Procedure, in accordance with Section 20(2) of the Procurement Act 2023, to appoint a suitably qualified and experienced Supplier (Successful Supplier(s)) for the provision of the Services as detailed below.

This is a Competitive Flexible Procedure (CFP) allowed for under the Procurement Act 2023. The procedure to be followed is prescribed in this, and the subsequent procurement documents to be issued at the specified stages established by this ITP. In addition, as required by the Procurement Act 2023, all Suppliers must be registered on the UK Government Central Digital Platform (www.find-tender.service.gov.uk ↗), in order to have their tenders considered. Please ensure that you have registered on this platform before submitting your tender response on The deadline for submission of your Request to Participate by no later than 17:00 on 29th May 2026 via council e procurement system Atamis, ealinglbc-atamis.my.site.com/login ↗.

The Services required by the Authority under this Contract include:

Lot 1 – Casualty and Fidelity Guarantee Insurance.

This is the casualty lot comprising Employers Liability, Public & Products Liability, Libel and Slander, Officials Indemnity, Land Charges, Public Health Act cover, Professional Indemnity – the cover is for sums which the Council becomes legally liable to pay in those areas plus costs and expenses from incidents occurring within the scope of the Council’s activities, and/or performed by its employees and other insured persons. Additionally, there is an option to quote for medical malpractice cover. The lot also includes Fidelity Guarantee which covers loss of money, securities and other property resulting from fraudulent or dishonest acts employees as well as third party computer fraud.

Claims handling is required for all claims that arise under this lot, both above and below the deductible.. Full details of the requirements can be found at Appendix 1.1.

Lot 2 – Motor Fleet Insurance.

Cover is sought in respect of any Motor vehicle the property of or in the custody and control of the Council, for loss of or damage to Contracting Authority's vehicles including accessories and spare parts whilst thereon, legal liability for death of or bodily injury to any person and damage to property and liability to or for passengers (other than for Employee who is driver whilst vehicle is being used in RTA circumstances). In addition, an Uninsured loss recovery service with legal expenses cover, is also required. Claims handling is required for all claims that arise under this lot, both above and below the deductible.. Full details of the requirements can be found at Appendix 1.2.

Lot 3 – Engineering Insurance and Inspection.

The lot seeks an engineering inspection service which would provide inspection of specified items of plant and machinery in the plant schedule. The timing of inspections will be set as per the existing inspections and/or required by legislation. Items to inspect may include boiler and pressure plant, electrical and mechanical plant plus lifts/lifting gear and handling plant. The Insurance aspect would provide cover for the same plant items in the event of incidents as detailed in the specification. Full details of the requirements can be found at Appendix 1.3

Lot 4 – Group Personal Accident/Travel and School Journey Insurance.

The personal accident policy should provide benefit to the Council as a result of accidental death or bodily injury or assault (including Terrorism) sustained

by Insured Person(s) during the operative times, and at the award levels specified, within the tender documentation. The travel policy should cover medical and emergency travel expenses and other costs incurred by Insured Persons while engaged on an insured journey. School journey (Otherwise called Offsite activities) should provide personal accident and travel cover for school trips including pupils and staff/volunteers. Full details of the requirements can be found at Appendix 1.4.

Lot 5 – Terrorism (First Loss)

Cover is sought in respect of material damage at insured premises and to insured property, arising from incident/s of actual or threatened terrorism. The cover is sought on a first-loss basis, and full details of the requirements can be found at Appendix 1.5.

Full details of the Services required can be found in Appendices 1.1 – 1.5 (Specification / Evaluation Spreadsheets), and within the Insurance Tender Information document.

The duration of the Contract shall be for an initial term of 4 years, with the option to extend for a further 2 years at the sole discretion of the Authority. If a bid for a specific Lot is utilising other insurers/suppliers, then please detail specifically how Long-Term agreements would operate within the Lot that is being considered and specifically whether those Long-Term Agreements are independent to each other.

The estimated annual value of the contract is for and the total value is £4,400,000 excluding IPT and VAT over the full potential term, including any extension options, where applicable.

This is taking into consideration inflation and Real living wage increases.

Review and risk notes
Risks

Please refer to Appendices 2.7, 2.8 & 2.9 which include Risk Policy, Risk Management Framework Procedures and Updated Risk Schedule.

How it was run

Official notice
Run through: Atamis Health Family Portal · Who buys & how to bid on Atamis
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
29 May 2026, 17:00 BST
Submission deadline
29 May 2026, 17:00 BST
Clarification deadline
1 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

ealinglbc-atamis.my.site.com/login ↗

Timeline

29 Oct 2025 → 1 Oct 2026 · 11 dates
  1. Planning notice published364 days ago
    29 Oct 2025, 11:39 GMT
  2. Market engagement256 days ago
    13 Feb 2026, 23:59 GMT

    This Pre Market Engagement regarding Ealing Council procuring for the provision of insurance services excluding property insurance to cover any substantial loss to the Council.

    Ealing Council are seeking to publish tender notice in early April 2026 to procure its suite of insurance requirements which include;

    • Casualty Insurances (Employer’s Liability, Public Liability, Official’s Indemnity, Professional Indemnity and Medical Malpractice)
    • Fidelity Guarantee
    • Motor
    • Engineering inspection and insurance
    • Personal Accident & Travel, and School Journey Insurance
    • Terrorism

    Also required in respect of all are ancillary services including claims handling for all cover lines.

    The proposed tender may include property insurance and this will be confirmed in due course.

    It is envisaged that the service provision will be advertised as separate Lots as included within this notice and bidders will be permitted to bid for individual &/or any combination of

    lots.

    It is further envisaged that the procurement will be carried out under the Open procedure under Procurement Act 2023 Regulations.

    The contract period is estimated to run from October 2026 for the initial contract term of 4 years with an option for renewal for a further 2 years.

    The indicative overall contract value for the proposed overall contract term (excluding property insurance) will be circa £5,000,000. If property insurance were to be included in this exercise, the indicative overall contract value for the proposed overall contract term would rise to circa £12,000,000 to £13,000,000.

    The council reserves the right to alter lot titles and further detail regarding the lots and the

    final versions will be set out clearly in the contract notice and the ITT documentation.

    Any bidders wishing to pre-engage with the contracting authority prior to release of the tender contract notice may do so by registering on the council e procurement system, Atamis.

    For those supplier that express interest we will send suppliers information of the requirements, and develop further with individual suppliers.

    Deadline for pre market engagement will be the 13th Feb 2026 by noon.

    suppliersupport.atamis.co.uk/hc/en-gb/articles/46… ↗

    Notes from the pre market engagement process will be shared with all potential bidders as part of the ITT documentation.

    At this stage, as an initial indication, it is envisaged that bidders will be able to bid for individual &/or any combination of lots, however it should be noted that further detail relating to the specific breakdown of lots and services will be set out clearly in the tender contract

    notice, and Invitation To Tender documentation.

    The overall pre market engagement and ITT process will be published via Ealing Council e procurement portal Atamis. If you are not already registered with Atamis, registration is free. Please register ahead of publishing date on Registering with a Supplier Portal – suppliersupport.atamis.co.uk/hc/en-gb/articles/46… ↗

    Ealing Council will be unable to help with technical questions regarding the system.

    If you have any technical difficulties using the portal, please contact the Atamis Support Desk via support@atamis.co.uk or call 029 2279 0052.

    Click here to access the Atamis Support Portal User Guide

    Landing Page: ealinglbc-atamis.my.site.com/s/Welcome ↗

    Guidance: services.atamis.co.uk/docs/Supplier_User_G… ↗

  3. Next notice expected209 days ago
    1 Apr 2026, 23:59 BST
  4. Tender notice published190 days ago
    21 Apr 2026, 13:53 BST
  5. Clarification questions by180 days ago
    1 May 2026, 12:00 BST
  6. Submission deadline152 days ago
    29 May 2026, 17:00 BST
  7. Award decision expected by106 days ago
    13 Jul 2026, 23:59 BST
  8. Assessment summaries sent47 days ago
    11 Sept 2026, 00:00 BST
  9. Standstill ends32 days ago
    25 Sept 2026, 23:59 BST
  10. Latest notice published30 days ago
    28 Sept 2026, 14:40 BST
  11. Contract starts27 days ago
    1 Oct 2026, 00:00 BST

Notice history

17 events · 10 releases on Find a Tender · since 29 Oct 2025
  1. Pipeline notice published
    29 Oct 2025, 11:39 GMT
    UK1
  2. Pipeline notice published
    29 Oct 2025, 11:41 GMT
    UK1
  3. Preliminary market engagement notice published
    10 Nov 2025, 09:15 GMT
    UK2
  4. Published value updated to £13,000,000
    10 Nov 2025, 09:15 GMT
    was £7,000,000
  5. Preliminary market engagement notice published
    21 Nov 2025, 14:27 GMT
    UK2
  6. Preliminary market engagement notice published
    21 Nov 2025, 14:29 GMT
    UK2
  7. Tender notice published
    21 Apr 2026, 13:53 BST
    UK4
  8. Published value updated to £3,906,642
    21 Apr 2026, 13:53 BST
    was £13,000,000
  9. Status changed to active
    21 Apr 2026, 13:53 BST
  10. Procurement method changed
    21 Apr 2026, 13:53 BST
  11. Tender notice published
    21 Apr 2026, 16:16 BST
    UK4
  12. Tender notice published
    21 Apr 2026, 16:19 BST
    UK4
  13. Contract award notice published
    16 Sept 2026, 14:35 BST
    UK6
  14. Status changed to complete
    16 Sept 2026, 14:35 BST
  15. Contract details notice published
    28 Sept 2026, 14:40 BST
    UK7
  16. Procurement method changed
    28 Sept 2026, 14:40 BST
  17. Contract signature expected
    28 Sept 2026, 23:59 BST
    scheduled
Published amendments (5)

spelling error in title

Further to expressions of interest received from market , we have decided to undertake the premarket engagement process via the council e procurement system Atamis rather than holding a pre-market engagement event open day as previously notified. If you wish to express interest, please register on Atamis and we will send suppliers information of the requirements, and develop further with individ…

Didnt modify pre market engagement section from update at 14:15

typo error on description regardig contract term

contract month start is september not march requires amending

Routine re-releases (10)
  • 2026-04: 2 releases · 21 Apr 2026, 21 Apr 2026
  • 2025-11: 3 releases · 10 Nov 2025, 21 Nov 2025
  • 2025-10: 2 releases · 29 Oct 2025, 29 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £3,906,6421 award exc. VAT
Bids received 16
Contracts signed 1latest 24 Sept 2026
Awarded toValueDateStatus
Across several lots2 awards
Maven Public Sector, Risk Management Partners Ltdjoint award1 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2032Extensions: Extension option available is to extend for a further 2 years at the sole discretion of the Authority.£3,906,6429 Sept 2026standstill to 25 Sept 2026Standstill
Maven Public Sector, Risk Management Partners & Ltdjoint award£3,906,642 †—Awarded

Contracts

  • RE25133 Insurance Services excluding Property Insurance · Maven Public Sector, Risk Management Partners & Ltd

    Signed
    24 Sept 2026
    Value
    £3,906,642
    Period
    1 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2032 with extensions
    Status
    active
    Extensions
    the option to extend for a further 2 years at the sole discretion of the Authority. If a bid for a specific Lot is utilising other insurers/suppliers.

    No agreed KPIs: We would not be able to set KPIs for an insurance policy itself because you cannot measure an insurance policy (as the policy is the contract). However, we have set KPIs for engineering inspections for Lot 3 as below: KPI for Lot 3 Please note the following KPIs/ requirements for Lot 3 Engineering Inspections which include passenger lifts inspection, in addition to the standard service requirements as per specification, and are included to ensure that risks to residents are effectively managed: 1. Inspections to be planned/carried out at least 7 days in advance of the due date of the current LOLER – annual programme planner to be provided by contractor. 2. Same day notification of inspection results: compliant or failed. This is important as we will need to isolate the lift immediately if it has failed and notify residents, update the London Fire Brigade portal, etc and if it is complaint we equally need to be informed for our information. 3. Reports loaded no later than 72 hours before the due date. 4. An agreed timescale for re-inspections upon a defect being rectified. 5. Flexibility to scheduling joint visits in advance with our maintenance contractor. 6. An agreement / penalty clause in place for failing to attend a planned inspection, so we can arrange a third party (to be procured) to carry out any inspections that have not been carried out.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Employers Liability, Public & Products Liability, Fidelity Guarantee Insurance3final-stage tenders00—
2 · Motor Vehicle Insurance3final-stage tenders00—
3 · Engineering Inspection Services4final-stage tenders00—
4 · Personal Accident Policy3final-stage tenders00—
5 · Terrorism Insurance3final-stage tenders00—

Contracting authority & participating public bodies

London Borough of Ealing Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRHZ-3346-MGDQ Third Floor (Plum Area) Perceval House, 14-16 Uxbridge Road, London, London, W5 2HLContact name, email, phone

Bidders & participating suppliers

3 commercial parties on the notice
  • Maven Public SectorAwarded supplierGB-PPON: PBNB-5378-HLVR Grosvenor House 65 - 71 London Rd Redhill Surrey, Surrey, South East, RH1 1LQContact email, phone
  • Risk Management Partners & LtdAwarded supplierGB-PPON: PBRT-8377-RCDJ 67 Lombard Street, London, London, EC3V 9LJContact email, phone
  • Risk Management Partners LtdAwarded supplierGB-COH: 02989025 67 Lombard Street, London, London, EC3V 9LJContact email, phone

Official documents & specifications (10)

Official links; attachments are not copied

Notices published for this procedure

Show 2 more notices
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender