Official UK procurement notice
Reactive, Statutory and Planned Maintenance for Corporate Properties
Authority: Cumberland Council (Local council)
What is being bought14 lots · detail below
Published requirement descriptionCumberland Council seeks to appoint competent Service Providers for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Electrical & Mechanical and Building Fabric for the Council’s Corporate Properties (Sites) in Cumbria.
This services will support the Council’s primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999.
The Contracts are to cover approximately three hundred and thirty eight properties divided into two geographical Lots. Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by discipline, as described in the ITT. A separate contract will represent each of the sub-Lots, or a combination of Sub-Lots (dependant on which Lots each successful Tenderer is awarded), and the cumulated contracts (each “a Contract”), (independent of which Lots each Tenderer is awarded), represent together “the Contracts ”.
The Contracts will commence 1st April 2024 and will finish 31st March 2027, with the option, at the Council’s discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract .
Tenderers are permitted to bid for any/all of the Lots and sub-lots, however suppliers are restricted to being awarded no more than 3 sub-lots.
Details of current expenditure are indicative only and the Council does not guarantee any spend against any Contract, or the Contracts cumulatively
CPV: Building installation work · Repair and maintenance services · Repair and maintenance services of building installations · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Lots and requirements (14)Procurement structure
14 lots · no lot values published · win at most 3 of them · evaluation weights differ by lotLot #1Mechanical & ElectricalAwarded
Inclusive of but not limited to:
- Routine servicing and maintenance of M&E systems,
- Conventional heating systems,
- Domestic, commercial and catering gas installations,
- Oil fired heating installations,
- Renewable systems such as Ground/Air Source Heat Pumps,
- Piped wet systems,
- Ventilation systems,
- Fixed electrical installations as defined within BS 7671,
- Testing of fixed electrical installations,
- Portable Appliance Testing,
- Stand by power generation and change over equipment,
- Uninterruptible Power Supplies,
- Lightning protection,
- Emergency lighting.
Lot #2Air-ConditioningAwarded
Inclusive of but not limited to:
- Routine servicing and maintenance of cooling systems,
- Ducted cooling systems,
- Split air conditioning systems,
- Packaged cooling systems,
- Cooling system controls.
Lot #3Building FabricAwarded
Inclusive of but not limited to:
- General building,
- Carpentry,
- Decoration and internal/external painting,
- Surface finishing i.e. plastering, rendering,
- Ground works,
- Sub-surface external drainage,
- Pitched & Flat roof repairs,
- Roofer
- Multi skilled operative
Lot #4LiftsAwarded
Inclusive of but not limited to:
- Routine servicing and maintenance of passenger and goods lifts.
- Repair and modification as a result of Professional Inspections (LOLER) undertaken by the Councils Insurer.
Lot #5Fire & SecurityAwarded
Inclusive of but not limited to:
- Routine servicing and maintenance of fire and security systems,
- Access control systems such as Paxton Net 2,
- Testing of active fire protection measures,
- Fire/intruder alarm monitoring.
Lot #6DoorsCancelled
- Industrial doors,
- Roller shutter doors,
- Vehicle barriers/gates
Lot #7Passive FireCancelled
- Fire door repair/inspection,
- Fire stopping repair/inspection,
- Repair of fire rated building fabric.
Lot #8Mechanical & ElectricalCancelled
Inclusive of but not limited to:
- Routine servicing and maintenance of M&E systems,
- Conventional heating systems,
- Domestic, commercial and catering gas installations,
- Oil fired heating installations,
- Renewable systems such as Ground/Air Source Heat Pumps,
- Piped wet systems,
- Ventilation systems,
- Fixed electrical installations as defined within BS 7671,
- Testing of fixed electrical installations,
- Portable Appliance Testing,
- Stand by power generation and change over equipment,
- Uninterruptible Power Supplies,
- Lightning protection,
- Emergency lighting.
Lot #9Air-ConditioningCancelled
Inclusive of but not limited to:
- Routine servicing and maintenance of cooling systems,
- Ducted cooling systems,
- Split air conditioning systems,
- Packaged cooling systems,
- Cooling system controls.
Lot #10Building FabricAwarded
Inclusive of but not limited to:
- General building,
- Carpentry,
- Decoration and internal/external painting,
- Surface finishing i.e. plastering, rendering,
- Ground works,
- Sub-surface external drainage,
- Pitched & Flat roof repairs,
- Roofer
- Multi skilled operative
Lot #11LiftsAwarded
Inclusive of but not limited to:
- Routine servicing and maintenance of passenger and goods lifts.
- Repair and modification as a result of Professional Inspections (LOLER) undertaken by the Councils Insurer.
Lot #12Fire & SecurityAwarded
Inclusive of but not limited to:
- Routine servicing and maintenance of fire and security systems,
- Access control systems such as Paxton Net 2,
- Testing of active fire protection measures,
- Fire/intruder alarm monitoring.
Lot #13DoorsAwarded
- Industrial doors,
- Roller shutter doors,
- Vehicle barriers/gates
Lot #14Passive FireAwarded
- Fire door repair/inspection,
- Fire stopping repair/inspection,
- Repair of fire rated building fabric.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Mechanical & Electrical | 50 | 30 | 20 | |
| 2 · Air-Conditioning | 50 | 30 | 20 | |
| 3 · Building Fabric | 50 | 30 | 20 | |
| 4 · Lifts | 50 | 30 | 20 | |
| 5 · Fire & Security | 50 | 30 | 20 | |
| 6 · Doors | 50 | 30 | 20 | |
| 7 · Passive Fire | 50 | 20 | 20 | |
| 8 · Mechanical & Electrical | 50 | 30 | 20 | |
| 9 · Air-Conditioning | 50 | 30 | 20 | |
| 10 · Building Fabric | 50 | 30 | 20 | |
| 11 · Lifts | 50 | 30 | 20 | |
| 12 · Fire & Security | 50 | 30 | 20 |
2 more lots publish their own split on the notice.
- Price carries 20–30 points depending on the lot; most lots put it at 30 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Sept 2023, 15:46 BST
- Last source update
- 22 Feb 2024, 10:44 GMT
- Award evaluation window
- 13 Oct 2023 – …
- Authority reference
DN688388- FTS notice number
2024/S 000-005757- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fc7aFind a Tender
How it was run
Official notice- Submission deadline
- 18 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Oct 2023, 12:00 BST
Timeline
13 Oct 2023 → 22 Feb 2024 · 3 dates- Bids opened13 Oct 2023, 12:00 BST
- Submission deadline18 Oct 2023, 12:00 BST
- Notice published22 Feb 2024, 10:44 GMT
Notice history
2 events · 3 releases on Find a Tender · since 13 Oct 2023- Deadline moved to 18 Oct 2023, 12:00 BST13 Oct 2023, 10:11 BST+5 days · was 13 Oct 2023, 12:00 BST
- Status changed to complete22 Feb 2024, 10:44 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 13 Oct 2023 | 18 Oct 2023 | +5 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Mechanical & Electrical1 award | |||
| Roland Hill (Parsonby) LimitedSME | — | — | Awarded |
| Lot 2 · Air-Conditioning1 award | |||
| T&S Air Conditioning LtdSME | — | — | Awarded |
| Lot 3 · Building Fabric1 award | |||
| BELL GROUP LTD | — | — | Awarded |
| Lot 4 · Lifts1 award | |||
| RJ Lift Services LimitedSME | — | — | Awarded |
| Lot 5 · Fire & Security1 award | |||
| Citrus Group NW LtdSME | — | — | Awarded |
| Lot 10 · Building Fabric1 award | |||
| BELL GROUP LTD | — | — | Awarded |
| Lot 11 · Lifts1 award | |||
| RJ Lift Services LimitedSME | — | — | Awarded |
| Lot 12 · Fire & Security1 award | |||
| Citrus Group NW LtdSME | — | — | Awarded |
| Lot 13 · Doors1 award | |||
| MJ Quinn | — | — | Awarded |
| Lot 14 · Passive Fire1 award | |||
| Profire Systems LtdSME | — | — | Awarded |
4 further award records carry no date or value.
Contracts
Contract 005757-2024-1 · Roland Hill (Parsonby) LimitedSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-10 · BELL GROUP LTD
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-11 · RJ Lift Services LimitedSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-12 · Citrus Group NW LtdSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-13 · MJ Quinn
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-14 · Profire Systems LtdSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-2 · T&S Air Conditioning LtdSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-3 · BELL GROUP LTD
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-4 · RJ Lift Services LimitedSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-5 · Citrus Group NW LtdSME
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-6
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-7
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-8
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Contract 005757-2024-9
- Signed
- 23 Jan 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Mechanical & Electrical | 21bids · 21 electronic | — | — | £2,000,000 – £3,600,000 |
| 2 · Air-Conditioning | 21bids · 21 electronic | — | — | £575,000 – £1,030,000 |
| 3 · Building Fabric | 21bids · 21 electronic | — | — | £1,750,000 – £3,130,000 |
| 4 · Lifts | 21bids · 21 electronic | — | — | £750,000 – £1,340,000 |
| 5 · Fire & Security | 21bids · 21 electronic | — | — | £50,000 – £90,000 |
| 6 · Doors | 21bids · 21 electronic | — | — | £112,500 – £200,000 |
| 7 · Passive Fire | 21bids · 21 electronic | — | — | £122,500 – £220,000 |
| 8 · Mechanical & Electrical | 21bids · 21 electronic | — | — | £2,000,000 – £3,600,000 |
| 9 · Air-Conditioning | 21bids · 21 electronic | — | — | £575,000 – £1,030,000 |
| 10 · Building Fabric | 21bids · 21 electronic | — | — | £1,750,000 – £3,130,000 |
| 11 · Lifts | 21bids · 21 electronic | — | — | £750,000 – £1,340,000 |
| 12 · Fire & Security | 21bids · 21 electronic | — | — | £500,000 – £900,000 |
| 13 · Doors | 21bids · 21 electronic | — | — | £112,500 – £200,000 |
| 14 · Passive Fire | 21bids · 21 electronic | — | — | £127,500 – £230,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of EnglandReview body
Bidders & participating suppliers
8 commercial parties on the notice- Bell Group LtdAwarded supplier
- Citrus Group NW LtdAwarded supplier
- MJ QuinnAwarded supplier
- Profire Systems LtdAwarded supplier
- RJ Lift ServicesAwarded supplier
- Roland Hill (Parsonby) LtdAwarded supplier
- T&S Air Conditioning LtdAwarded supplier
- T&S Airconditioning LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.