Find a TenderClosed
Published 22 Sept 2021, 17:24 BST

Official UK procurement notice

Recycling and Waste Services Tender

Official notice

Authority: THE UNIVERSITY OF WESTMINSTER (Education)

14 lotsServicesRestricted procedure
Budget not disclosedValue not published
Submissions closed 22 Oct 2021
Lots 14see the lot list below

What is being bought14 lots · detail below

Published requirement description

The University of Westminster produces over 600 tonnes of waste per annum. We require the provision of waste receptacles, collection of multiple waste streams from several university campuses and end of life solutions for our waste.

Via the tender the University of Westminster /Authorising Authority are keen to engage with SMEs for specific streams where this is deemed appropriate to obtain the best rebates and local sustainable solutions. The streams that may fall into this category are cardboard, food, WEEE, and confidential waste.

CPV: Refuse and waste related services · Refuse recycling services

Lots and requirements (14)Procurement structure

14 lots · no lot values published
Lot #1Non-Hazardous Commercial/Residential WasteRenewal

The Tenderer shall provide a comprehensive waste management service for non- hazardous commercial/residential waste ensuring excellent service standards and accurate management data including dates, times, lifts, weight, and costs via a pay by weight solution.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria

Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #2Dry Mixed RecyclingRenewal

The Tenderer shall provide a comprehensive waste management service for clearance of DMR.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #3Glass RecyclingRenewal

It is envisaged that glass will be segregated across the portfolio at key locations and placed in 240 litre eurobins which the Tenderer will then clear on a prescribed basis. At the time of going to print the schedule of collection requirements is unknown but Tenderers should provide a price ideally by weight for the lifting of glass waste via 240 litre containers.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #4Cardboard Recycling (new trial)Renewal

Tenderers should ensure excellent service standards and accurate management data including dates, times, clearances were undertaken with weight, and costs via a pay by weight solution. The provision of accurate time of clearance, and weight data via Radio-Frequency Identification (RFID) per container to .99KG's is required. Furthermore, eurobin collections shall include a no lift, no fee stipulation and should not include rental charges.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #5Food WasteRenewal

Tenderers should ensure excellent service standards and accurate management data including dates, times, clearances were undertaken with weight, and costs via a pay by weight solution. The provision of accurate time of clearance, and weight data via Radio-Frequency Identification (RFID) per container to 0.99kg is required. Furthermore, eurobin collections shall include a no lift, no fee stipulation and should not include rental charges.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #6Confidential Waste and PaperRenewal

Confidential Waste and Paper (Inc. CD's, DVD's, videos, and corporate clothing that must be securely destroyed.)

The Tenderer shall ensure the provision of a comprehensive pay by weight confidential waste management service for all confidential waste streams. They shall provide excellent service standards, accurate waste data and be active partners in supporting The Contracting Authority in maintaining confidentiality and legal compliance whilst providing an overall cost-effective service.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022. Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #7WEEE WasteRenewal

(excludes IT equipment) but includes fluorescent tubes, LED light fittings, and white goods.

The Tenderer shall provide a comprehensive pay by weight waste management service for WEEE waste (excluding IT, and associated equipment). Providing excellent service standards and the provision of accurate waste data including numbers and descriptions of items removed and weight data for each consignment backed up by weighbridge tickets, returned to the contract administrators office.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #8Bulky Waste (Furniture etc) and skips / Bulky mixed waste (Skips for various faculties)Renewal

The Tenderer shall provide a comprehensive pay by weight skip / Ro-Ro waste service. The services required includes but shall not be limited to the hire and servicing of skips to the company premises as required on an ad-hoc basis.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search

function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender.

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022. Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #9Mixed MetalsRenewal

The University will produce volumes of metal from time to time and will require an enclosed storage skip for the collection of metal. Members of the contract administrators' team will arrange for a clearance of this stream on an ad-hoc basis.

This container should be delivered and then be removed when full, from the facility with a suitable rebate for the material collected. Weights for each clearance of the containers should be provided and there should be no costs for container hire or transport.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #10TimberRenewal

The service provider should supply an enclosed skip for wood and pallets or if alternatives are available provide suitable alternative solutions to this stream. Weight data, number of collections and monthly rebate for pallets or cost overview should be provided to the company as with all other streams.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search

function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #11BatteriesRenewal

Batteries (household, not industrial) will be collected at several key central locations and recycled on a free of charge basis. Tenderers wishing to provide a similar service which offers the company a rebate or free of charge clearance are welcome to submit a proposal for consideration which should include weight data, management reporting and at least monthly collections.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #12PlasticsRenewal

The University wishes to trial plastic recycling in a small number of key locations via 1100 litre eurobins. If the trials are successful, they will be looking for potential Tenderers to engage with this process and build it to a cross-facility solution.

To support this process Tenderers are invited to provide prices for this solution via 1100 litre eurobins, a method statement which should include details of their end-of-life solutions and methodology for providing the service including the provision of weight data for the clearances undertaken should be included.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #13SharpsRenewal

The contracting authority has very occasional requirements for the clearance of 1 x 5 litre sharps container as detailed under EWC 18-01-01.

Tenderers should provide the container and price for an ad-hoc clearance as and when required

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
Lot #14Clinical WasteRenewal

The contracting authority produces small quantities of clinical waste under EWC 18-01-03 and 18-01-04, clearances are undertaken on a request basis.

Refer to tender documents for further details. Additional information: Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.

If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. Only bidders passing all Selection Criteria will be invited to tender

Bidders must submit the Standard Questionnaire via the portal by noon 22/10/21

Delivery: UK
Extensions: It is anticipated that the new contract will be for an initial period of 3 years with an option to extend for a further period or periods up to a total of 12 months taking the contract term to a maximum of 4 years. The Contract is intended to start on 2 May 2022 Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Technical & professional ability

    Must hold waste carriers licence.

    Please refer to tender documents

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Sept 2021, 17:24 BST
Last source update
22 Sept 2021, 17:24 BST
Authority reference
DN569046
FTS notice number
2021/S 000-023611
Classification (CPV)
Refuse and waste related servicesRefuse recycling services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02e3ae Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See tender documents

Review and risk notes
Review procedure

The University will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Sept 2021 → 1 Dec 2021 · 3 dates
  1. Notice published
    22 Sept 2021, 17:24 BST
  2. Submission deadline
    22 Oct 2021, 12:00 BST
  3. Invitations to tender expected
    1 Dec 2021

Contracting authority & participating public bodies

THE UNIVERSITY OF WESTMINSTER

Contracting authorityEducationBody governed by public lawEducation 309 Regent Street, LONDON, London, W1B2HWContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria