Official UK procurement notice
SBC - Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery
Authority: Southend-on-Sea City Council (Local council)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionSouthend on Sea Borough Council ('the Council') is seeking to engage suppliers of grounds maintenance equipment spare parts to supply the Council's workshops based at several sites within the Borough. The Council is also seeking to engage experienced and appropriately qualified companies who can provide a repair and maintenance service to grounds maintenance machinery, particularly larger plant and tractors. The length of the contract is 3 years with an option to extend for a further 2 years.
The opportunity is being split into Lots to reflect each element of the requirements. A Framework Agreement will be set up for each Lot, with up to five companies:
Lot 1 Repair and Servicing of Machinery
Lot 2 Mower Parts
Lot 3 Batteries
Lot 4 Tyres and Tubes
Lot 5 Hydraulic Pipes & Connections
CPV: Batteries · Lifting and handling equipment · Parts of agricultural and forestry machinery · Parts of agricultural machinery · Parts of pumps, compressors, engines or motors · Plain gears, gearing and driving elements · Repair and maintenance services of machinery · Tyres for heavy/light-duty vehicles
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 5 lots · 5 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · 4 with a published value · same evaluation weights on every lotLot #1Supplementary Maintenance and Repair to Grounds Maintenance MachineryAwardedRenewalPublished value£50,000
Lot 1 – Maintenance and Repair of Grounds Maintenance Equipment within the Borough of Southend on Sea to provide supplementary repairs and maintenance support to the exiting in-house workshop particularly repairs to larger plant and tractors. The successful tenderers will have the capacity and expertise to offer a quality customer service with sufficient tools, equipment and resources and have proven experience in the field of grounds maintenance machinery repair and maintenance.
This will be a Framework Agreement with up to five Companies on this Lot.
Lot #2Grounds Maintenance Mower PartsAwardedRenewalPublished value£500,000
Lot 2 – Mower Parts for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £100,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
Lot #3Batteries for Grounds Maintenance EquipmentAwardedRenewalPublished value£10,000
Lot 3 – Batteries for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £2,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
Lot #4Tyres and Tubes for Grounds Maintenance EquipmentAwardedRenewalLot estimate not published
Lot 4 – Tyres and Tubes for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £3,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
Lot #5Hydraulic Pipes & Connections to Grounds Maintenance EquipmentAwardedRenewalPublished value£25,000
Lot 5 – Hydraulic Pipes and Connections for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £5,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Evaluation: 30%
- price: 70%
Published award criteria (2)
- Quality Evaluation: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “SBC - Provision to Supply Spare Parts and a Maintenance and Repair…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 8 Jul 2021, 11:36 BST
- Last source update
- 5 Oct 2021, 17:08 BST
- Award evaluation window
- 10 Aug 2021 – …
- Authority reference
DN547696- FTS notice number
2021/S 000-024821- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c55aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Appointment period ends
- 10 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 10 Aug 2021, 12:00 BST
Timeline
10 Aug 2021 → 5 Oct 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown10 Aug 2021, 12:00 BST
- Bids opened10 Aug 2021, 12:00 BST
- Notice published5 Oct 2021, 17:08 BST
Notice history
2 events · 2 releases on Find a Tender · since 5 Oct 2021- Status changed to complete5 Oct 2021, 17:08 BST
- Buyer details updated5 Oct 2021, 17:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supplementary Maintenance and Repair to Grounds Maintenance Machinery
- Signed
- 30 Sept 2021
- Value
- —
- Status
- active
Grounds Maintenance Mower Parts
- Signed
- 30 Sept 2021
- Value
- —
- Status
- active
Batteries for Grounds Maintenance Equipment
- Signed
- 30 Sept 2021
- Value
- —
- Status
- active
Tyres and Tubes for Grounds Maintenance Equipment
- Signed
- 30 Sept 2021
- Value
- —
- Status
- active
Hydraulic Pipes & Connections to Grounds Maintenance Equipment
- Signed
- 30 Sept 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supplementary Maintenance and Repair to Grounds Maintenance Machinery | 3bids · 3 electronic | 1 | — | £40,000 – £50,000 |
| 2 · Grounds Maintenance Mower Parts | 4bids · 4 electronic | 2 | — | £450,000 – £500,000 |
| 3 · Batteries for Grounds Maintenance Equipment | 4bids · 4 electronic | 2 | — | £9,500 – £10,000 |
| 4 · Tyres and Tubes for Grounds Maintenance Equipment | 5bids · 5 electronic | 3 | — | £12,000 – £15,000 |
| 5 · Hydraulic Pipes & Connections to Grounds Maintenance Equipment | 3bids · 3 electronic | 1 | — | £22,000 – £25,000 |
| Whole notice | — | — | — | £600,000 – £650,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Southend-on-Sea Borough CouncilContracting authorityCentral purchasing bodyRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Public Procurement Review ServicesReview body
Framework contractors & participating bidders
9 commercial parties on the notice- Ernest Doe & Sons LtdFramework contractor
- Ernest Doe & Sons LtdFramework contractor
- Ernest Doe and Sons LtdFramework contractor
- Plantexpand LtdFramework contractor
- Plantexpand LtdFramework contractor
- Redstone TyresFramework contractor
- SpaldingsFramework contractor
- Spaldings UK LtdFramework contractor
- TuckwellsFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.